Prairies Economic Development Canada (PrairiesCan) is looking for an Executive Assistant to join our Alberta team who is highly motivated, results-focused and has a personal growth mindset. You are often the first point of contact in an office full of activity and you professionally represent the regional executive team. You are in the centre of the action, you demonstrate good judgement and are able to effectively navigate federal administrative systems, processes and relationships.
The Executive Assistant is responsible for managing the daily activities, the agenda and priorities of the office of the Assistant Deputy Minister (ADM). The successful candidate will employ considerable tact and discretion in daily interactions with the President's and Minister’s offices as well as senior officials of private industry, special interest organizations and other government departments to exchange information, coordinate activities, official visits and events. Attention to detail balanced with good judgement is key to gathering intelligence on priority issues, coordinating background materials, preparing financial transactions, briefing the ADM on status and providing advice for good decision-making. Exceptional communication skills, both oral and written are essential to the success of the position.
PrairiesCan has implemented a hybrid work program with three days in the office per week and up to two days of remote work per week. The successful candidate will be expected to report to the PrairiesCan office in Edmonton, Alberta. If you are appointed to a position, PrairiesCan will provide tools and/or equipment to support in person and remote work accordingly.
Our PrairiesCan offices are open environments with well-regulated air quality, ergonomic sit/stand workstations, and a combination of natural and fluorescent lighting. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the process, please contact Carolyn Veitch by email at . Information received in relation to accommodation will be kept confidential.
Have you ever wondered why Prairies Economic Development Canada consistently ranks among the top federal departments to work for? Join our team to find out! We hire top talent and provide an employment experience that brings out the best in people. We are motivated by achieving great results for Canadians.
PrairiesCan is the regional development agency of the Government of Canada with the mandate to support diversification of the economy across the Canadian Prairies. PrairiesCan strives to build a strong, competitive Canadian economy by supporting business, innovation and community economic development unique to Alberta, Saskatchewan and Manitoba.
Why Choose PrairiesCan:
• Work with amazing people
• Do meaningful work that makes a difference to the country
• Enjoy flexible work arrangements
• Modern work tools and technology
The intent of this process is to fill one (1) anticipatory bilingual position on an indeterminate (permanent) basis in Edmonton, Alberta. A pool of qualified candidates may be established and may be used to fill future vacancies with various employment tenures (including but not limited to term and indeterminate appointments, internal assignments, secondments, deployments, acting appointments, casual) as well as various locations, security requirements, language requirements and conditions of employment.
Note: The successful candidate must be available and willing to work a minimum of 3 days per week in the office in Edmonton, Alberta, and respond to the ADM's scheduling needs.
Positions to be filled: 1
Your résumé.
Education:
• Successful completion of secondary school or an acceptable combination of education, training and/or experience.
Experience:
1. Recent* and significant* experience providing executive assistance to a senior management team and managing the office of a senior executive.
2. Experience liaising with senior officials and their representatives and other public and private sector organizations.
3. Experience managing a complex agenda, making travel arrangements, scheduling meetings, conferences, briefings and other events.
4. Experience in the control and the administration of executive correspondence including editing and drafting.
5. Recent and significant* experience coordinating a high volume of activities, task and/or correspondence and prioritizing related commitments and deadlines.
*Recent and significant are defined as relevant experience normally acquired through the full-time performance of duties for at least two years within the past five years.
Knowledge:
• Knowledge of the role of the Executive Assistant in relation to the PrairiesCan mandate, programs, organizational structure and corporate priorities.
• Knowledge of financial and administrative procedures related to managing the office of a senior executive.
Competencies:
• Excellent oral and written communication skills
• Demonstrating Integrity and Respect (Values and Ethics)
• Strategic Thinking (Judgement)
• Client Service Excellence
• Discretion
Abilities:
• Ability to set priorities, organize and respond to tight deadlines and shifting priorities.
• Ability to self-manage and to solve problems with minimal direction.
• Ability to effectively collaborate with internal and external stakeholders and partners.
Asset Experience:
• Providing leadership and guidance to a team of administrative professionals
• Depth, breadth and scope of experience in any one or combination of the experience requirements.
Organizational Needs
• In support of achieving an inclusive and diverse workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Indigenous peoples, persons with disabilities, visible minorities and women.
Operational Requirements:
• Ability and willingness to report to the office in Edmonton, AB a minimum of 3 days per week, subject to the Assistant Deputy Minister’s needs
• Ability and willingness to work flexible hours
• Ability and willingness to work overtime on short notice
Bilingual - Imperative (BBB/BBB)
Information on language requirements
Secret security clearance
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
TIPS FOR APPLICANTS: When answering the screening questions ensure that you provide complete and thorough details of your experience. Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples and related details for each experience element, as applications will be screened only on the information provided. Failure to provide sufficient information may result in your application being screened out of the recruitment process.
We will communicate with candidates by email. Candidates who apply must include a valid email address in their application, making sure the email address is functional at all times and accepts messages from unknown users (some email systems block these types of email).
Depending on the number of applicants and/or Human Resources plans, volume management strategies (such as random selection, top-down selection and/or establishing cut-off scores) may be used to determine who will continue in the staffing process.
Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
Information on the preference to veterans
We thank all those who apply. Only those selected for further consideration will be contacted.