Executive Assistant Inventory

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

This inventory of potential candidates will be used to fill upcoming vacancies at the AS-01, AS-02 and AS-03 groups and levels in various administrative fields within Public Services and Procurement Canada.

As various positions will be filled from this inventory, a complete statement of merit criteria is not provided at this time. The criteria listed are those requirements to be met for entry into the inventory. Should you be contacted for further consideration, the hiring manager will provide a copy of the complete Statement of Merit Criteria for the position being filled. At that time, you may be required to provide additional information to be used for screening and assessment. The merit criteria may be assessed each time using a variety of assessment methods in accordance with the position requirements.

When submitting your application, you MUST ANSWER all questions. You MUST CLEARLY DEMONSTRATE HOW you meet each of these requirements by answering the online questions. IT IS NOT SUFFICIENT to only state that the qualifications are met or to only provide a listing of current or past responsibilities. Rather you MUST clearly demonstrate WHEN (month-year to month-year), WHERE and HOW you acquired each qualification by giving concrete examples. Information provided in your answers related to your education and experience MUST BE SUPPORTED in your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

Your experiences will be evaluated according to the level of complexity and depth of your explanation, and will determine the group and level for which you will be considered.

Depending on the requirements of the position or positions being filled, any or all of the asset qualifications, operational requirements, and organizational needs MAY BE CONSIDERED at any time during this process. These criteria may be a deciding factor in choosing the persons to be appointed. Therefore, IT IS IMPORTANT that you answer each of the questions related to these requirements.

Depending on the needs of the organization, a random selection will be used at any time during the process to identify which applicants from the inventory will be assessed.

If you are being considered for a position, you will receive an e-mail asking you to confirm your interest and to provide additional information if needed. You will be asked to provide a response and additional information within a specific timeframe (minimum of 24 hours).

The inventory will be updated every 30 days. You will receive a written notice in your PSRS Applicant Account 5 days before the end of your active period to confirm whether or not you still wish to be considered for an additional 30 days.

If special circumstances prevent you from having access to your e-mail, please communicate with the contact-person identified below.

It is your responsibility to keep your personal data in your PSRS Applicant Account up-to-date and to check your e-mail account regularly to ensure that you do not miss out on any opportunities. If you fail to respond in the appropriate timeframe, your candidacy WILL NOT BE REFFERRED to the hiring manager.

Candidates will be required to pay for all TRAVEL AND RELOCATION expenses related to this selection process, including travel expenses for assessment purposes.

All job applications must be submitted through the Public Service Resourcing System.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Work environment

Do you wish to acquire new experiences and develop various skills while working in a stimulating and a high quality client service environment? Do you want to work within a dynamic and motivated team while performing in a fast-paced environment providing executive services to a director, director general, assistant deputy minister or above? If so, you may be the person we are looking for!

Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay, pensions and translation to other government departments, agencies and boards. We are currently looking to staff various positions of executive assistants in providing support services to managers in regions across Canada.

For more information on PSPC and Our Commitments please see the following link: http://www.tpsgc-pwgsc.gc.ca/apropos-about/pe-pc-eng.html

Intent of the process

This inventory will be used to staff executive assistant's positions at the AS-01, AS-02 and AS-03 groups and levels within Public Services and Procurement Canada with employment tenures, language requirements, security requirements, conditions of employment and work locations that will vary depending on the needs of the positions being staffed.

Job offers resulting from this inventory will be for either PERMANENT, SPECIFIED PERIOD (TERM) APPOINTMENTS or CASUAL EMPLOYMENT.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of secondary school education or acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES
Exp.1: Recent and significant* experience in the provision of administrative services to a manager.
* Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task, which are acquired over a period of at least one (1) year. Clear and specific examples should be provided by candidates in their application.

Exp.2 Experience in the use of Microsoft Office software such as Word, Excel, PowerPoint and/or Outlook.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
VARIOUS LANGUAGE REQUIREMENTS

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCES
- Experience in the management of correspondence and the use of a correspondence management system.
- Experience in using a financial system, such as SAP (Systems Applications and Products).
- Experience in coordinating requests regarding Access to Information and Privacy (ATIP).
- Experience in purchasing office supplies.
- Experience in providing Human Resources support services.
- Experience in supervising employees.
- Experience in making travel arrangements and processing travel claims.
- Experience in coordinating meetings, conferences, information sessions and/or events.
- Experience in maintaining records filing system.
- Experience in coordinating, reviewing and proofreading ministerial correspondence and/or briefing notes.

Conditions of employment

SECURITY CLEARANCE
Various requirements.

Other information

COMMUNICATIONS WITH CANDIDATES:
For this selection process, our intention is to communicate with applicants by e-mail and/or via candidates PSRS account for assessment purposes. Therefore, candidates are strongly encouraged to check their PSRS account and e-mails on a regular basis. Candidates should also make sure that this address is functional at all times and accepts messages from unknown users (some e-mail systems block these types of e-mail).

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.