Directory of clerical positions

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

This is an inventory of potential candidates to fill upcoming employment opportunities at the CR-03, CR-04, in various administrative and clerical fields based on anticipated needs within the Defence National.

The inventory will be updated every 90 days. You will receive a notice in your applicant account 14 days before the end of your active period to determine whether or not you wish to keep being considered for an additional 90 days.

You will be required to complete an online experience questionnaire when you apply. You must clearly demonstrate in writing, with concrete examples, how you meet each essential experience requirement. Failure to do so may result in your application being rejected. You must respond to all statements in all categories in order to proceed to the next steps. Your resume will not be examined as part of this process. You will then have to provide all the information necessary while responding to questions presented as part of your application.

Please note that applicants who applied on the internal advertised process 16-DND-IA-VLCRT-409228 yours results will be automatically transferred to this external advertised process.

Duties

Here are a few examples of key activities that you could possibly be required to assume:
. Conducts general administration and office services.
. Receives, registers, compiles and distributes documents, correspondence and communications related material such as fax and electronic mail.
. Maintains files, records, databases, control/tracking and other reference systems.
. Responds to inquiries and requests for information.
. Assembles and prepares documents and various other materials.

Intent of the process

Depending on the needs of the organization, candidates will be randomly selected from the inventory for assessment purposes. This process may be used to establish a pool of partially or fully qualified candidates which may be used by National Defence to staff positions with various linguistic profiles, various security profiles, various locations across Quebec and various tenures such as (indeterminate, term and casual position).

Positions to be filled: Number to be determined

Information you must provide

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

High school Diploma

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French Essential or Bilingual

Information on language requirements

Experience in provision of administrative support significant for the position in the domain of office work OR finance OR human resources OR procurement, supply or stock management OR customer service OR medical OR a call center.

Ability to use reasoning skills to solve problems (GCT1-207)

Ability to communicate orally

Ability to identify and correct grammar, spelling and punctuation errors in existing English text quickly and accurately (GSPAT-120)

Ability to perceive similarities and differences between sets of information quickly and accurately (Checking 203)

Demonstrating integrity and respect.
Thinking things through.
Working effectively with others.
Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

Diploma or certification significant for the position in the administrative domain such as secretariat, office automation.

Diploma or certification significant for the position in the financial domain.

Diploma or certification significant for the position in the human resources domain.

Diploma or certification significant for the position in procurement, supply or stock management domain.

Acceptable training related to medical terminology.

Degree equivalency

Significant experience for the position using a human resources software.
Significant experience for the position using a financial management software.
Significant experience for the position using a supply management software.
Significant experience for the position using a medical files management software.
Significant experience for the position using a call management software in a call center.

Any knowledge significant to the position

Increase employment equity representation

The person could be required to travel
The person could work overtime
The person could work variable hours
The person could be required to agree on being available on short notice* for periods of a few months (* one month)

Conditions of employment

Security and basic reliability:
Various levels of Security Clearance required such as Basic reliability and Secret

Various other conditions of employment could be required for certain positions.

Tests

Cognitive Ability - Level 1

Applicants must complete the Unsupervised Internet Test of Cognitive Ability - Level 1 as part of the screening for this selection process. This test assesses general problem solving and reasoning ability. You will have 60 minutes to complete the test. You must complete the test before you submit your application for this position.

For more information, please consult: Unsupervised Internet Test of Cognitive Ability - Level 1

Other information

When opportunities arise and to manage volume, we will randomly select candidates from the inventory.

We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly to ensure that you do not miss out on any opportunities. Failure to respond in the prescribed timeframe will result in your application not being referred to the hiring manager. The applicant shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

Essential qualifications will be assessed every time using a combination of standardized and/or custom tools according to the needs of the position to be filled. We will assess the essential and asset qualifications using interviews, written tests, reference or a combination of these methods.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Proof of citizenship will be requested if you are considered for a position.

Proof of education may be requested if you are considered for a position.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

All job applications must be submitted ONLY ONLINE through the Public Service Resourcing System. Persons with disabilities who cannot apply online are asked to contact 1-800-645-5605.

The use of the mascusline gender was adopted in this document to facilitate the reading and has no discriminatory intent.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.