Administrative Support

Important messages

When you apply to this selection process, you are not applying for a specific job but to an inventory for future vacancies with various tenures including temporary (casual or part-time worker) and term (including acting appointments) and permanent (indeterminate). As various positions will be filled from this inventory, a complete statement of merit criteria is not provided at this time. The criteria listed are those requirements to be met for entry into the inventory. Should you be contacted for further consideration, the hiring manager will provide a copy of the complete Statement of Merit Criteria for the position being filled. At that time, you will be required to provide additional information to be used for screening and assessment. The Merit criteria may be assessed each time using a variety of assessment methods in accordance with the position requirements. Where relevant and as a means to manage volume, we may randomly select candidates from the inventory as opportunities arise. Candidates may be appointed to a casual or part-time worker, term (including acting appointments) or permanent (indeterminate).

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel:
https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/canadian-armed-forces-members-veterans.html

Work environment

At Natural Resources Canada, a Federal government job means developing leadership skills, fostering teamwork, and supporting creativity and innovation. We know it takes people from diverse pools of talent to make this happen. That is why we are looking for people like you. As an employee at Natural Resources Canada you can enjoy diverse employment opportunities, a range of career development programs, and a learning culture that supports you to learn on an ongoing basis. We support balancing your work and private life by offering the benefits of flexible work arrangements.

Intent of the process

The application of the asset qualifications listed below, application of the organization need listed below or the use of random selection may be used in the referral of candidates from this inventory.


THIS PROCESS WILL BE MOVING QUICKLY, REFERRALS FROM THE INVENTORY WILL START IMMEDIATELY.
The inventory will be updated every 60 days. You will receive a notice in your applicant account 10 days before the end of your active period to determine whether or not you wish to keep being considered for an additional 60 days.
The information you provide in the questionnaire must be true. Your résumé will be verified by Natural Resources Canada during the referral of your application to a hiring manager. You must make sure that all the experience criteria you identified in the questionnaire are included in your résumé. If your résumé is selected for a process and during the verification of your experience, it is not clearly demonstrated, your application may be rejected. Any false and/or fraudulent information will result in the rejection of your application.

Candidates who refuse job opportunities, who are not interested in being considered, who do not respond to communications from the department (referral e-mails) on three (3) occasions may be removed from the inventory without notice.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or employer-approved alternatives.

The employer-approved alternatives to a secondary school diploma are: A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma or An acceptable combination of education, training and/or experience.

Degree equivalency

- Experience providing secretarial services such as typing, photocopying or filing.
- Experience in using spreadsheet software, an electronic mail system and a word processing system.
- Experience in providing service to clients by telephone, in person or in writing.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

Graduation with a diploma from a recognized post-secondary institution with acceptable specialization in office administration.

Degree equivalency

- Experience applying administrative policies, procedures or directives.
- Experience in coordinating administrative activities in the office of a senior manager.
- Experience in scheduling and organization teleconferences, videoconferences or meetings.
- Experience organizing conferences.
- Experience taking minutes.
- Experience in providing budget and financial support services.
- Experience in scheduling and organizing travel arrangements.
- Experience in editing and verifying correspondence or reports.
- Experience in drafting correspondence.
- Experience in coordinating incoming and outgoing correspondence.
- Experience in preparing travel claims.
- Experience using a financial management system.
- Experience in completing budget reports.
- Experience in tracking correspondence.
- Experience in providing administrative support such as managing a daily schedule, including planning and coordination meetings.
- Experience organizing and maintaining files.
- Experience in maintaining electronic and hard copy file systems.
- Experience maintaining a BF system.
- Experience using an Information Management System (eg. GCDocs).
- Experience in using SAP.
- Experience using a Human Resources Information Management system (eg. PeopleSoft).
- Experience in a Science Based Department.
- Experience in investigating security incidents.
- Experience assisting in preparation and conduction of threat and risk assessments / site briefs.
- Experience working in a security or emergency operation centre.
- Experience in providing reception duties and answering inquiries via telephone or in person in an executive's* office; "executive" is defined as Director level and above.
- Experience organising hospitality and processing hospitality claims.
- Experience using a correspondence tracking system (eg. ccmEnterprise).
- Experience in dealing with internal complex issues with clients.
- Experience working in a client service environment.
- Experience in accounts payable or procurement.
- Applying sampling or quality control guidelines to monitor work performance verify guideline compliance or maintain database integrity.
- Experience in preparing financial documents.
- Experience providing advice and making recommendations to clients.
- Experience in inputting and retrieving automated information for the purpose of producing reports from Access Pro Case Management and Access Pro Redaction.
- Experience in providing support to the ATIP Analysts including tasking of routine access to information requests, preparation of records for review (i.e. triaging, scanning and indexing) and general administrative services (i.e. photocopying, mail services).
- Experience in working in an Access to Information Office within a Federal government institution.
- Experience using the HRG Travel System.
- Experience using Connexus, for example : ePayment, eProcurement, ePAR, Travel and Conference Plan (TCP), Specimen Signature Record (SSR).

Organizational Need
Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

Current or future requirements that could enhance the way in which the organization operates or fulfills it's mandate. These requirements could include shift work, overtime or hours of work.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
CBC/CBC or CCC/CCC or BBB/BBB

Information on language requirements

Other information

We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

Candidates whose applications are retained for further consideration may be required to travel to attend an interview or for the administration of a test. If you are asked to travel in relation to this appointment process, you should direct any questions you have about travel entitlements to the hiring organization, when contacted, and they will provide you with the necessary information.

Those selected for an interview should be prepared to provide the names of their references. Some or all of these individuals may be contacted. References must have an in-depth and direct knowledge of your work, and must be able to answer specific questions pertaining to your achievements and strengths. References must have worked with you for at least six (6) months within the last five (5) years.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

For this selection process, it is our intention to communicate with candidates via email for screening and assessment purposes. This will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is also the candidate's responsibility to ensure accurate information is provided and updated as required.

If you are selected for further consideration, please advise the person who will contact you of any accommodations you may require during the selection process.

***ONLY APPLICATIONS RECEIVED DIRECTLY ON THE www.jobs.gc.ca WEB SITE WILL BE ACCEPTED *** PLEASE APPLY ONLINE

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.