VARIOUS ADMINISTRATIVE SUPPORT POSITIONS (CR-04)

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Candidates must clearly demonstrate how they meet the essential education and experience factors listed by answering the screening questions. Candidates should write concrete examples demonstrating how they meet the experience and education required. You do not have to answer to the SPECIFIC EXPERIENCE(S) MAY BE APPLIED TO THE POSITION BEING STAFFED if you do not have the experience. To not have this experience will not eliminate you from the process but could limit your access to some positions to staff. Resumes will be used to validate the experience and education listed in the screening questions. Failure to provide sufficient information may result in the candidate being screened out.

Intent of the process

Various pool of qualified candidates may be established within Transport Canada and may be used to staff similar positions with various tenures (including casual/determine/indéterminé), various security profiles (Secret or Reliability) or various linguistic requirements (English essential, Bilingual Imperative BBB/BBB, CBC/CBC, CCC/CCC).

Positions to be filled: 1

Information you must provide

Your résumé.

Please provide us with the names and contact information of 2 references, one current supervisor/manager and one past supervisor/manager and their contact information (name, position/title, phone number, email address). Your reference contacts must be able to attest of your professional experience and competencies as well as your personal qualities as an employee.

Contact information for 2 references.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION COMMON TO ALL POSITIONS:

ED: A secondary school diploma OR an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE COMMON TO ALL POSITIONS:

EX1: Experience in providing clerical support services. (e.g., reception, managing office supplies, data entry, filing, processing mail, etc.)

EX2: Experience in providing client services delivery in person or by telephone or electronically.

EX3: Experience using Microsoft Office Suite such as : Outlook, Word, Excel and PowerPoint

SPECIFIC EXPERIENCE(S) MAY BE APPLIED TO THE POSITION BEING STAFFED:

EX4: Experience in using a correspondence tracking application such as: CCM Mercury, Webcims or others.

EX5: Experience working with one or more of the following: Access, Oracle, iProcument, iTravel, Adobe Acrobat Pro, Computerized Aircraft Maintenance Program (CAMP)

EX6: Experience in using AutoCAD.

EX7: Experience in working with the Integrated Recorded Information Management System (IRIMS) or other comparable information management system

EX8: Experience working with an Electronic Document and Records Management System (EDRMS) such as RDIMS, EDOCS or GCDOCS

EX9: Experience maintaining a system of tracking budget expenditures.

EX10: Experience coordinating travel arrangements and travel expense claim.

EX11: Experience in taking minutes of meetings.

EX12: Experience working with accounts payable

EX13: Experience working with accounts receivable

EX14: Experience analyzing financial data

EX15: Experience working in a warehouse environment

EX16: Experience maintaining and updating technical records

EX17: Experience working with library cataloguing

EX18: Experience working with library acquisitions

EX19: Experience working in procurement

EX20: Experience working with aircraft inventory systems

EX21: Experience in working with an identification card and access control system.

EX22: Experience in the classification, indexing, and referencing of records and/or files

EX23: Experience with physical and Electronic Records Disposition

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative: BBB/BBB
English essential

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KEY LEADERSHIP COMPETENCIES:

KLC1 : Values and Ethics - Serving with Integrity and Respect

KLC2: Thinking Things Through - Innovating through analysis and ideas

KLC3: Engagement - Working effectively with people, organizations and/or partners

KLC4: Excellence Through Results - Initiative (Design and execution) and Relationships (Colleagues, Clients, Users and Superiors)

http://www.tbs-sct.gc.ca/tal/kcl/eff-eng.asp

ABILITIES:

A1: Ability to communicate effectively in writing.

A2: Ability to communicate effectively orally.

A3: Ability to organize work and set priorities with a large workload.

A4: Ability to work with a minimum of supervision.

PERSONAL SUITABILITY:

PS1: Reliability

PS2: Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS:

Some positions may require the willingness to work overtime, weekend duty and travel.

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews).
Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

- The client organization will accept applications on-line only.

All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:

- Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
- Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
- Applicants can verify the status of their applications, at any time.
- Applicants can be notified electronically of tests or interviews and results.

Persons who are unable to apply on-line must contact the Human Resources Advisor listed below prior to the closing date.

- Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

- Interested persons must meet each essential qualification to be appointed to the position. However, a person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

- Candidates must ensure that their contact information is included in their application. If you have a Personal Record Identifier (PRI), please include it as well.

- A written exam may be administered.

- An interview may be conducted.

- Reference checks may be sought.

- Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

- Transport Canada is committed to having a skilled, diversified workforce reflective of Canadian society. We encourage members of designated groups (members of visible minority groups, Aboriginal people, persons with a disability, and women in non-traditional occupational groups) to apply and self-identify.

- The department is committed to assessing candidates in a fair and equitable manner. If contacted regarding this competition, you are encouraged to advise the departmental official of accommodation measures (such as an alternative method of assessment, a technical aid, accessibility requirements, etc.) which must be taken to enable you to be assessed in a fair and equitable manner.

- Acknowledgement of receipt of applications will not be sent.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.