Senior Project Officer

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Only on-line applications will be accepted. All job applications must therefore be submitted through the Public Service Resourcing System (PSRS). Persons with disabilities preventing them from applying on-line are asked to contact the Public Service Commission at 1-800-645-5605.

A covering letter is NO LONGER required when applying to this selection process. Please answer the screening question, providing concrete examples that clearly demonstrate how you meet the Essential Qualifications (Education, Experience) and Asset Qualifications (Education and Experience) if applicable.

When answering the screening questions, please provide a description outlining how each qualification is met, including where and how you obtained the experience, as well as the period(s) in which you performed the functions of the position(s) (M-Y to M-Y).

Focus on Quality and Details may be assessed by the hiring manager as part of the screening process. Therefore candidates are encouraged to follow the proper format in their responses to screening questions. Candidates that do not follow the requested format may have their application rejected for failing to demonstrate Focus on Quality and Details.

Failure to clearly demonstrate how you meet the screening criteria (Education, Experience) and Asset Criteria (Education and Experience) if applicable, may result in the rejection of your application.

Random selection* will be used to identify which applicants will be assessed from this inventory. You will find more information about random selection in "Other information".

Intent of the process

This inventory will be used to establish a pool of qualified candidates which may be used to staff similar positions at an identical or equivalent group and level with various linguistic profiles, various security profiles, various tenures within Immigration, Refugees & Citizenship Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 5,000 words (maximum)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

Graduation with a degree from a recognized university OR an acceptable combination* of education, training and/or experience relevant to the position being staffed.

*Combination of education, training and/or experience: Candidates must possess two (2) or more of the following three (3) options:
. A two (2) year post-secondary diploma OR
. At least one post-secondary course in project management OR
. A minimum of two (2) years of experience in project management.

Degree equivalency

EXPERIENCE

Recent* and significant** experience in analyzing information AND preparing written reports with options and recommendations to present to management*** for decision.

Recent* experience in the planning phase of projects with the development of at least two of the following: the business case, Treasury Board Submission, project charter, project management plan, scope document, project schedule, project complexity and risk assessment (PCRA).

Recent* and significant** experience developing AND implementing project management policies, approaches, tools or processes.

Significant** experience in coordinating partnerships with at least two of the following: internal stakeholders, external stakeholders, end users, federal government departments/agencies, provincial government, municipal government, crown corporations.

Significant** experience in the monitoring AND controlling phase of projects including at least three of the following: managing project change requests, risks management, issue management, updating project schedules, project status reporting.

* "Recent" is defined as experience acquired within the last three (3) years.
** "Significant" experience refers to the depth and breadth of experience normally associated with having performed a broad range of various, complex related activities as the MAIN function for approximately 2 years. The amount, the complexity and the diversity of these activities as well as the autonomy level may also be taken into consideration.
***"Management" is defined as project sponsors, project executives or director-level and above.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EDUCATION

Graduation with a degree from a recognized university in a field relevant to the work to be performed (such as business administration, public administration, computer science, economics, engineering or project management).

Recognized Project Management accreditation (e.g., Project Management Professional (PMP); Certified Associate in Project Management (CAPM) from the Project Management Institute; PRINCE2 Practitioner) OR Certificate in Project Management from a recognized university or college.

Degree equivalency

EXPERIENCE

Experience in participating in inter or intra-departmental working group or other type of committee where you represented your group/office/sector.

Experience supervising a team of employees or consultants.

Experience managing a small to mid-sized project of $50,000 and above. Please indicate the project name, duration, size and your role

Experience working in a Project Management Office**** (as defined by the Project Management Institute Project Management Body of Knowledge).

Experience working on large scale, complex projects (value over $20 million) and involving multiple partnerships or department stakeholders. Please indicate the project name, duration, size and your role

Experience in the development of memoranda to cabinet, Treasury Board Submissions or investment business cases.

**** Project Management Office (PMO): an organizational body or entity assigned various responsibilities related to the centralized and coordinated management of those projects under its domain. The responsibilities of a PMO can range from providing project management support functions to actually being responsible for the direct management of a project.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative - BBB/BBB

Information on language requirements

BEHAVIORAL COMPETENCIES
Judgment/Analytical Thinking
Adaptability & Flexibility
Cooperation and Collaboration
Innovativeness
Values and Ethics
Focus on Quality and Details
Effective Interactive Communication

TECHNICAL COMPETENCIES
Project Management
Written Communications Skills

PERSONAL SUITABILITY
Dependability

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability and Visible Minorities.

Information on employment equity

Operational Requirements
Ability and willingness to work overtime, as required.

Conditions of employment

Secret security clearance

Reliability Status security clearance

Other information

*Random selection - Frequently Asked Questions:

1. Some advertisements state that random selection may be used to identify which applicants will be assessed during the appointment process. What is random selection?

Random selection is a strategy that is sometimes used to manage applicant volume. It identifies a sub-sample of applicants by applying the element of chance at some point during the appointment process, using criteria identified by the hiring organization.

2. How is this sub-sample of applicants determined?

To determine the sub-sample of applicants, the hiring organization identifies the following:
- criteria that qualified candidates must meet; and
- the number of candidates to be selected.

With the assistance of an electronic system that contains information on all applicants, candidates who meet these criteria are identified and the sub-sample is randomly selected from that group. The Public Service Resourcing System - the electronic system used to advertise, receive and select applications - performs the random selection function.

Candidates must meet all of the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset/other qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Resumes may be used as a secondary source to validate the education and/or experience described in the screening questions.

NOTE: Candidates will need to provide proof of their education credentials only at a later time in the process. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm

PLEASE NOTE: It is our intention to communicate with applicants via e-mail for this inventory (for example, when sending an invitation for a written test or interview). Therefore, applicants must include in their application a valid e-mail address and ensure this address is functional at all times and accepts messages from unknown users.

Your application in this inventory will be active for 365 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 20 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.