Administrative/Clerical Inventory

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

This is an inventory of potential candidates to fill upcoming employment opportunities at the CR-03, CR-04, CR-05, AS-01 and AS-02 in various administrative and clerical fields based on anticipated needs within the department of Public Services and Procurement Canada (PSPC).

The inventory will be updated every 30 days. You will receive a notice in your applicant account 5 days before the end of your active period to determine whether or not you wish to keep being considered for an additional 30 days.

You will be required to complete an online experience questionnaire when you apply. The information you provide in the questionnaire must be true. You must respond to all statements in all categories in order to proceed to the next steps.

If you are considered for a position, your résumé will be verified by PSPC before each referral of your application to a hiring manager. You must make sure that all the experience criteria you identified in the questionnaire are included in your résumé. If during the verification of your résumé your experience is not clearly demonstrated, your application may be rejected. Any false and/or fraudulent information will result in the rejection of your application.

Intent of the process

Depending on the needs of the organization, candidates will be randomly selected from the inventory for assessment purposes. This process may be used to establish a pool of partially or fully qualified candidates which may be used by PSPC to staff positions with various linguistic profiles, various security profiles, various locations across Canada and various tenures such as (indeterminate, term and casual position).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

.Secondary School Diploma

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
.Bilingual: Bilingual Imperative BBB/BBB, CBC/CBC, CCC/CCC, BBC/BBC, CCB/CCB (Bilingual positions require the use of both English and French. For bilingual positions, there are three second language skills: reading, writing and oral interaction. More information concerning bilingual positions is available at the following link http://www.psc-cfp.gc.ca/sas-sde/ol-lo/faq-eng.htm)
.English essential (positions requiring the use of the English language only)
.English or French essential (positions requiring either official language, English or French)
.French essential (positions requiring the use of the French language only)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCY

.Client service

The following may be applied / assessed at a later date (may be needed for the job)

PSPC will use a combination of relevant experience criteria to identify and then evaluate candidates based on the needs of the unit each time a specific position is being staffed.

You will be required to complete an online experience questionnaire when you apply.
The information you provide in the questionnaire must be true. You must respond to all statements in all categories in order to proceed to the next steps. You must indicate "0 - NONE: I have no experience in performing this task" as your level if you do not have experience in performing a task related to a specific field. YOUR APPLICATION WILL NOT BE REJECTED FROM THE PROCESS if you indicate 0.

Essentials experience DEPENDING on the position being staffed:

.Experience in administrative tasks such as (photocopying, correspondence control, filing systems, mailroom services, records management, reception of calls and visitors, the use of a scanner, data entry, travel arrangements, processing travel claims, drafting meeting minutes, etc.).
.Experience in customer service.
.Experience working in an manager's, director's and/or senior manager's office as an Administrative Assistant such as (travel arrangements, processing travel claims, drafting meeting minutes, managing schedules, organize and/or coordinate meetings/conferences/information sessions/events, make payments using a business credit card, etc.).
.Experience in providing support services in Human Resources such as (classification, staffing, training and development, labour relations, official languages, employment equity, etc.).
.Experience in the use of an integrated Human Resources system.
.Experience in the use of PeopleSoft V.8.9 and/or V.9.1.
.Experience in the use of a learning system such as SABA.
.Experience in pay services.
.Experience in pension services.
.Experience in providing support services in finance or accounting and/or the use of an integrated financial system such as SAP (Systems Applications and Products), etc.
.Experience in providing support services in procurement such as (contracting procedures, administration of bids, requests for proposals, material management, etc.).
.Experience in the use of Microsoft Office such as Word, Excel, PowerPoint and/or Outlook.
.Experience in processing classified, protected and/or sensitive information.
.Experience working in a field or environment related to operational and/or corporate security such as (occupational health and safety, physical and personal security, personal security clearance, requests for security investigation, emergency planning, etc.).
.Experience working in the area of Access to Information and Privacy such as (varied sources applications managing, ensure documentation control and files tracking, etc.).
.Experience in information management and information technology services such as (computer services support, Technical Support Officer for users, records management, Web sites administration, etc.).
.Experience in inputting, extracting, compiling and processing data utilizing automated systems and software and/or producing reports.
.Experience in conducting research procedures, legal documents and/or archives.
.Experience in preparing and coordinating requests for moving demands for an entire sector.
.Experience in coordinating and/or supervising the work of a team.

EDUCATION (Asset qualifications)

.Post-secondary education in office management, administration, human resources, finance/accounting or other related field to the position.

Employment Equity

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS
May vary according to the position being staffed, for example but not limited to:
.Candidate must be willing and able to do shift work.
.Candidate must be willing to work weekends when necessary.
.Candidate must be willing and able to work overtime and on short notice.
.Candidate must be willing and able to lift up to 20 kg in accordance with safe work practices
.Willing and able to work between 7:00a.m. and 6:00p.m. according to an assigned schedule.
.Flexible work arrangement such as telework, compressed work weeks or part time work are not allowed.

Conditions of employment

Reliability Status security clearance - May vary according to the position being staffed

Confidential security clearance - May vary according to the position being staffed

Secret security clearance - May vary according to the position being staffed

Other information

When opportunities arise and to manage volume, we will randomly select candidates from the inventory.

We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly to ensure that you do not miss out on any opportunities. Failure to respond in the prescribed timeframe will result in your application not being referred to the hiring manager. The applicant shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

If you are being considered for a position, you will receive an e-mail asking you to confirm your interest. You will be asked to provide a response and additional details about specific experiences within a minimum deadline of 48 hours. Hiring managers using this inventory may add other essential qualifications (knowledge, abilities, competencies, personal suitability's) which will be identified on the statement of merit criteria that will be sent to you when you are referred.

Essential qualifications will be assessed every time using a combination of standardized and/or custom tools according to the needs of the position to be filled. We will assess the essential and asset qualifications using interviews, written tests, reference or a combination of these methods.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Proof of citizenship will be requested if you are considered for a position.

Proof of education may be requested if you are considered for a position.
Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

All job applications must be submitted ONLY ONLINE through the Public Service Resourcing System. Persons with disabilities who cannot apply online are asked to contact 1-800-645-5605.

The use of the mascusline gender was adopted in this document to facilitate the reading and has no discriminatory intent.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.