General Support Clerk / Various Clerical Positions (Inventory)

Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Screening questions will be used to screen applications. If you do not fully complete the screening questions as instructed, you may be screened out.

When applying, please ONLY select the work location(s) that you would like to be considered for a job opportunity.

PLEASE NOTE: Should you be randomly selected from the inventory you will be asked to provide the name and contact information of at least two (2) references; work supervisors or managers (one must be a current supervisor or manager). It remains at the Assessment Board's discretion should they require additional references therefore you may be contacted for additional references. Should you be unable to provide a current supervisor or manager reference you may provide an additional most recent supervisor or manager with a brief explanation on why you are unable to provide a current supervisor or manager. Please provide the following information for each reference: name, position title, telephone number, e-mail address and the name of the institution, Company or place of work. Failure to provide the above information as indicated may result in your disqualification from the process. Your references will be contacted early on in the process should you be referred and screened in for further assessment and they may be contacted prior to a scheduled interview. Should you not be successful on your reference checks you may not be invited for an interview to be further assessed which will result in your disqualification from this process. Immediate Family members and relatives may not be used as references.

Focus on Quality and Details will also be assessed throughout your application. Failure to demonstrate this Competency will result in your disqualification.

The Technical Competency Written Communication Skills will be assessed throughout your application. Failure to demonstrate this Technical Competency will result in your disqualification.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

Random selection will be used to identify which applicants will be assessed in this appointment process.

Intent of the process

As requested by organizational needs, candidates will be randomly selected from the inventory for assessment purposes. This process may be used to establish a pool of partially or fully qualified candidates which may be used by Citizenship and Immigration Canada to staff similar positions with various linguistic profiles (English essential, Bilingual Imperative BBB/BBB, Bilingual Imperative CBC/CBC, Bilingual Imperative CCC/CCC, Bilingual Imperative BBC/BBC, English or French essential), various security profiles (Reliability, Secret, Top Secret) various locations across Canada and various tenures (such as Indeterminate, Specified Period.)

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

. A secondary school diploma or the employer-approved alternative.*

*The employer approved alternative is an acceptable combination of education and experience defined as follows:
-Education: successful completion of two years of secondary school; AND
-Experience: two years recent* experience working in a field relevant to the position (such as administrative functions that include, but not limited to, preparing correspondence, data entry, research, filing).

*Recent is defined as within the last five years.

Degree equivalency

. Four months (4 mths) experience* in performing general clerical duties in an office environment such as composing correspondence or memos, records management, or data entry.
4 mths* is defined as experience normally acquired over a cumulative period of at least 4 months.

. Written Communication Skills (will be assessed throughout application)
. Focus on Quality and Details (will be assessed throughout application)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

. Graduation with a degree from a recognized University
. Successful completion of a program of at least 2 years or more from a recognized post-secondary institute
. Experience in inputting data into a computerized system or database
. Experience working in an office environment within a Federal Government organization.
. Experience in providing support services in a records environment
. Experience in providing support services in a mailroom environment
. Experience in providing support services in Human Resources
. Experience in providing support services in Finance or Accounting
. Experience in using an integrated financial system such as Systems Applications and Products (SAP), etc.
. Experience in providing procurement services.
. Experience in collecting information and compiling reports.
. Experience in conducting searches such as searches in databases, procedures, legal documents or archives.
. Experience in reviewing, analyzing and extracting information from files.
. Experience working in a government organization that provides services to immigrants.
. Experience in the support of a Grants and Contributions program.
. Experience in working in the Citizenship Program within the Federal Government
. Experience working in the Immigration Program within the Federal Government
. Experience in delivering services to clients involving obtaining and providing information requiring explanation or clarification
. Experience using Microsoft Office (Word and Excel) in a work environment.
. Twelve months (12 mths) experience* in performing general clerical duties in an office environment such as composing correspondence or memos, records management, or data entry.
12 mths* is defined as depth and breadth of experience normally acquired over a cumulative period of at least 12 months.

Ability and willingness to travel, as required.

Ability and willingness to work overtime, as required.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Linguistic profiles:

-Bilingual (Bilingual Imperative BBB/BBB, Bilingual Imperative CBC/CBC, Bilingual Imperative CCC/CCC, Bilingual Imperative BBC/BBC,)

(Bilingual positions require the use of both English and French. For bilingual positions, there are three second language skills: reading, writing and oral interaction. More information concerning bilingual positions is available at the following link http://www.psc-cfp.gc.ca/sas-sde/ol-lo/faq-eng.htm )

-English essential (positions requiring the use of the English language only)

-English or French essential (positions requiring either official language, English or French)

-French essential (positions requiring the use of the French language only)

Information on language requirements

. Adaptability & Flexibility
. Values and Ethics
. Focus on Quality and Detail
. Judgment/Analytical Thinking (CR-04 only)

. Dependability

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying on their application as belonging to one or more of the designated Employment Equity groups.

Information on employment equity

In order to support the placement of Citizenship and Immigration Canada employees impacted by workforce adjustments, CIC affected or opting employees may be assessed and appointed in precedence to others, following the legislated requirement of considering priorities.

Conditions of employment

Reliability Status security clearance - OR Secret security clearance

Note: Candidates must meet and maintain this as a condition of employment upon appointment.

Ability to lift and move boxes with a maximum weight of 12.5 kilograms*.
*This may be a condition of employment for some positions.

Ability and willingness to do shift work, which includes shifts on weekends and nights

*This may be a condition of employment for some positions.

Other information

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

The client organization will accept applications on-line only.

All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:

- Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
- Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
- Applicants can verify the status of their applications, at any time.
- Applicants can be notified electronically of tests or interviews and results.
- For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below.
Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes.

Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

If you do not fully complete the screening questions as instructed, you may be screened out.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Assessment information:

- Written test(s) may be administered.
- Interviews will be conducted.
- Reference checks will be conducted.
- Proof of education must be submitted at the interview.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

It is the candidate responsibility to keep their information and application up to date. This includes but is not limited to personal contact information, referees information and contact information as well as any other information relevant to your application.

Your application in this inventory will be active for 90 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 14 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.