Various Administrative and Security Analyst positions (AS-04 & AS-05)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

📢 How does this work?

Step 1: Read the entire advertisement. Want to join our team! Let us know you’re interested! Click “Apply online.” 👍

Step 2: Tell us about you! Attach your resume and answer the screening questions in the online application.

Step 3: We will carefully review all of your qualifications. If your talent matches one of our immediate or upcoming opportunities we may contact you for further information or assessment.

Creating an environment where diverse perspectives are valued begins with self-declaration. Count yourself in and self-declare by identifying to which employment equity group(s) you belong to. In order to self-declare, please ensure to indicate this by checking off the appropriate box within the online application as part of the Employment Equity section.

Work environment

Working within the Chief Information Officer Group (CIOG) is truly innovative and rewarding. You have access to our latest technology within the Chief Information Officer Group (CIOG), communication and collaboration among colleagues are encouraged, as individuals can easily interact with one another in our open spaces. The collaborative atmosphere fosters innovation and creativity, where all team member's ideas are valued and respected. The supportive and inclusive culture promotes personal and professional growth, allowing individuals to thrive and reach their full potential. Being part of such a dynamic and forward-thinking team not only inspires confidence but also instills a sense of pride in contributing to meaningful initiatives and projects that shape the future of our organization.

Intent of the process

The intent of this poster is to fill multiple positions in the AS-04 and AS-05 classifications within the Chief Information Officer Group (CIOG) in the Ottawa area.

Some positions will require on-site in office five days a week while others will entertain hybrid of two days per week in the office at the following addresses:
- 101 Colonel By Drive;
- 2200 Walkley Road; and
- 60 Moodie Drive.

This process may also be used to fill other current and future vacancies with varying tenures and various language requirements within the Department of National Defence.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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EDUCATION

ED1: A secondary school diploma or employer-approved alternatives. 

The employer-approved alternatives to a secondary school diploma are: 
• A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or 
• An acceptable combination of education, training and/or experience. 

Degree equivalency

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EXPERIENCE

▶ AS-04 & AS-05 

EX1. Experience working in a fast paced or high-volume environment with shifting priorities and tight deadlines with minimal supervision.
EX2. Experience in coordinating and preparing researched advice for recommendation of corporate files, projects or initiatives to management, clients, partners, or colleagues. 
EX3. Experience preparing and reviewing documents such as but not limited to emails, briefing notes, finance or human resource reports, proposals, presentations, communiqués for use by various levels of management. 
EX4. Experience using advanced features of Microsoft applications and web based collaborative tools, such as but not limited to SharePoint, GCDocs, Adobe Acrobat or PDF editor. 

▶ AS-05 Only 

EX5. Experience analyzing complex* issues to provide advice or recommendations to senior management**. 
EX6. Experience in finalizing and presenting documents, such as but not limited to briefing notes, memoranda, business cases, communication plans, status reports, project proposals, financial or human resources reports for use by senior management**. 
EX7. Experience participating in or leading departmental or interdepartmental meetings, working groups, workshops, or seminars. 

*Complex is defined as: multidimensional aspects which include matters that are complicated or intricate. 
** Senior management is defined as Director level and above. 

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential 
Bilingual Imperative BBB/BBB, CBC/CBC 

Information on language requirements

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COMPETENCIES

CO1. Demonstrating integrity and respect 
CO2. Thinking things through 
CO3. Working effectively with others 
CO4. Showing initiative and being action-oriented 
CO5. Client Services
CO6. Communication 

The following may be applied / assessed at a later date (may be needed for the job)

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ASSET EDUCATION: 

AED1. Graduation from a program of study from a recognized post-secondary institution in a field relevant to the position. 

Degree equivalency

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ASSET EXPERIENCE: 

▶ ALL STREAMS 

AEX1. Experience working or volunteering in a mixed public service and military environment. 
AEX2. Experience in engaging, providing advice and recommendations to management or clients or partners on issues, trends, strategic direction, or event planning. 

▶ STREAM 1 - HUMAN RESOURCES: 

AEX3. Experience working with a Human Resources Management System (HRMS), such as PeopleSoft, beyond self-service or Human Resources Information Systems (HRIS). 
AEX4. Experience in at least two of the following Human Resources areas such as:
•Staffing
•Recruitment
•Official Languages
•Employment Equity
•Performance Management
•HR Planning
•Compensation
•Labour Relations
AEX5. Experience in supervising a team including, but not limited to workload assignment, setting work objectives, learning plans and performance management.

▶ STREAM 2 - FINANCE: 

AEX6. Experience in making travel arrangements and processing travel claims. 
AEX7. Experience entering and retrieving data from financial management systems such as Defence Resource Information Management System (DRMIS), but not limited to preparing financial reports, processing invoices, creating Delegation of Authority (DOA) and forecasting salary expenditures. 

▶ STREAM 3 - SECURITY: 

AEX8. Experience working within a departmental security organization using the security system application WebSCPS (Security Clearance Processing System), such as a Local Registration Authority (LRA), Unit Security (USSO) and Information System Services (ISSO). 
AEX9. Experience providing advice and guidance on corporate security, security screening or security investigation processes. 

▶ STREAM 4 - ACCOMMODATIONS: 

AEX10. Experience in providing guidance in applying Accommodation policies and practices such as office moves, provisioning, ergonomic assessments. 
AEX11. Experience in developing and monitoring real property services contracts with partners contractors, or clients. 

▶ STREAM 5 - EXECUTIVE ASSISTANT / ADMINISTRATIVE OFFICER:  

AEX12. Experience in providing administrative support services to senior management (defined here as Director level or higher) including managing calendar, planning, and organizing the calendar internal and external management or governance meetings, conferences, or teleconferences, tracking and following up on meeting logistics and meeting material. 
AEX13: Experience in planning, researching, preparing, and comparing background or briefing information or reports for meetings. 
AEX14: Experience in managing the flow of information and documents through an executive office including tracking, ensuring quality control (formatting, proofreading etc.) and managing enquiries from internal and external partners, either in person or on the phone.
AEX15. Experience in preparing travel and accommodation arrangements as well as associated travel claims. 

▶ STREAM 6 - INFORMATION MANAGEMENT / ACCESS TO INFORMATION AND PRIVACY (ATIP): 

AEX16. Experience in dealing with Access to Information and Privacy (ATIP) issues.  
AEX17. Experience interpreting and applying Information Management or Records policies, directives, and procedures.  
AEX18. Experience in developing, implementing, or maintaining databases in Records Management within the Government of Canada.  

▶ STREAM 7 - EVENT COORDINATION / COMMUNICATIONS: 

AEX19. Experience analyzing requirements, developing plans, organizing, and overseeing the execution of events, ceremonies, conferences, and visits. 
AEX20. Experience in implementing, providing advice and support regarding project management principles and best practices for event delivery.  

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OTHER ORGANIZATIONAL NEEDS

As a result of workforce adjustment, affected indeterminate DND employees within the Aerospace Engineering Test Establishment (AETE - UIC 2671) at 4 Wing Cold Lake or within the British Army Training Unit Suffield (BATUS – UIC 7777) at Canadian Forces Base Suffield will be appointed or deployed to positions for which they are qualified ahead of other candidates.

Information on employment equity

Selection may be limited to members of the following Employment Equity groups: Indigenous Peoples, Persons with Disabilities, Visible Minorities, Women.

The Department of National Defence is committed to providing an environment where justice, fairness and the elimination of barriers helps build a skilled, diverse and representative workforce reflective of Canada. We welcome diversity in all its forms, promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply. Please note that preference for hiring will first be given to candidates who are members of the above mentioned designated groups.

In support of Strong, Secure, Engaged (SSE) initiative #24, consideration may be given to the spouses or common-law partners of Canadian Armed Forces (CAF) members.

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OPERATIONAL REQUIREMENTS 

ONLY FOR STREAMS 2, 3, 4, 5, AND 6:   

Willing and able to occasionally work overtime on short notice. 

Conditions of employment

Reliability Status security clearance

Secret security clearance

Top Secret security clearance

Other information

📢

If there are limitations or special circumstances preventing you from submitting your application via the PSRS online portal, you must contact us and receive approval to apply via an alternate means PRIOR to the closing date.

▶ Persons are entitled to participate in the appointment process in the official language of their choice.

▶ A variety of assessment tools may be used. This may include application screening, interviews, role play scenarios, written assessments, reference checks, board knowledge, interactions with internal staff during the process, etc.

↪ Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications and competencies.

▶ Top down selection may be used during any stage of the selection process.

▶ Appointment decisions may be based on one or more of the following criteria:

↪ Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team;

↪ Matching of the individual's experience or qualifications to the specific duties of the position being staffed;

↪ Depth, breadth, type of work-specific experience;

↪ Level/degree of one or more competencies/qualifications;

↪ Organizational Needs.

▶ All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the applicants.

▶ Applicants who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.