Junior Administrative Assistant

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

POSITION IS LOCATED IN ST. THERESA POINT, MANITOBA. SUCCESSFUL CANDIDATES MUST BE WILLING TO RELOCATE TO COMMUNITY AND OBTAIN OWN ACCOMODATION

Duties

• Verify, gather and enter data into database; assist in problem solving and implement quality control procedures.
• Prepare and process reports and required documents.
• Maintain electronic/hard copy files, production logs and report records.
• Maintain inventory of supplies. Prepare, count, assemble, verify and package deliveries of equipment/information packages. Ensure equipment is in safe operating order, ensure availability, organize storage and prepare equipment/materials.
• Provide receptionist services and general office support. Direct clients; receive and transmit general information.
• Assist in orientation and training to new staff/students on file management, data input, or other related duties.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar positions at this group and level with various security requirements, various conditions of employment as well as various tenures acting,assignment/secondment, deployment, term and/or indeterminate) in St. Theresa Point, Manitoba.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

• Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

EXPERIENCE
• Experience in providing general clerical support services.

Degree equivalency

KNOWLEDGE

• Knowledge of general office practices and procedures.
• Knowledge of the functions of the First Nations and Inuit Health Branch in the community.

ABILITIES

• Ability to maintain a patient filing system and various records.
• Ability to communicate effectively orally

COMPETENCIES

• Thinking things through
• Reliability
• Confidentiality
• Respectful of diversity
• Working effectively with others
• Showing initiative and being action-oriented

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

(NOT REQUIRED TO BE CONSIDERED):

• Ability to communicate orally in the local dialect.

ORGANIZATIONAL NEEDS:
• Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal Persons, Visible Minorities and Persons with Disability.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Conditions of employment

o Security Clearance – Reliability Status
o Medical Clearance – Category I Health Declaration, including dependents (please see additional information below regarding medical clearance)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

• Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

• Communication for this process will be sent via email. Applicants MUST check their e-mail accounts frequently as there may be a deadline for responses. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Please note that we will have to consider that you are no longer interested in participating in the selection process and that you have withdrawn your candidacy should you not provide us with an up-to-date email address or respond to our communications.

If you need to communicate with us during any stage of this process, please indicate the selection process number in the subject field of your email.

• Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications and competencies.

• Candidates must meet each essential qualification to be appointed to a position, however, a person may be appointed to a position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. Meeting these criteria is nonetheless desirable and may be a deciding factor for the staffing of some positions.

• Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at any stage in this selection process (i.e. screening and appointment stage).

• Candidates will be asked to provide proof of their education credentials at the assessment stage of this process.

• Applicants are entitled to participate in the staffing process in the official language of their choice and are required to indicate their preferred official language in their application profile.

• Candidates are required to submit their application by using the online system. If you are unable to apply online, please contact the email address indicated in the "Contact information" section below. Please provide an explanation as to why you are not applying on-line for consideration. (Note: You must state the Selection Process number in the Subject of enquiry)

• Various means of assessment may be used (for example: interview, written exam, reference checks, performance assessments, achievement record), depending on the needs of the hiring manager.

• Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling will only permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

• LEAVE/ABSENCES DURING THIS SELECTION PROCESS:

It is the responsibility of the candidate to notify the Departmental contact of any pre-approved leave throughout the duration of the process in order to facilitate scheduling of evaluations. One (1) alternate date will be possible only if requested for the following reasons:

1) Medical reasons with doctor’s certificate
2) Death in your immediate family
3) Confirmation of pre-approved travel plans or training plans (made before the advertisement posting date)
4) Religious reasons or
5) Participation in an assessment for another selection process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.