Clerk / Administrative Specialist

Important messages

𝗚𝗶𝘃𝗶𝗻𝗴 𝘆𝗼𝘂 𝘁𝗵𝗲 𝗯𝗲𝘀𝘁 𝗰𝗵𝗮𝗻𝗰𝗲 𝘁𝗼 𝘀𝘂𝗰𝗰𝗲𝗲𝗱!
At Public Services and Procurement Canada (PSPC), we are committed to running inclusive and barrier-free recruitment processes.

If you need to be accommodated during any phase of the evaluation process, please submit your request through the contact person identified below. All information received related to accommodations is confidential.

For more information: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

📌 Please note that only those applicants who meet the education and experience criteria will be invited to the next stage of evaluation. We thank all applicants for your interest in this selection process.

Duties

This position is located in Montréal or Québec.
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IMPORTANT❗The majority of positions require a five (5) days a week presence in the office.
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CR-04 : Provides office and administrative support services

AS-01: The agent's main activities consist of Analyzing files. Create purchase orders, process invoices and monitor expenses. Follow-up with internal and external customers.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

Intent of the process:

A pool of partially will may be established and may be used through this process to staff within Public Services and Procurement Canada, (PSPC) Québec region similar or identical positions with various status such as (determinate, secondment, assignment, acting, indeterminate) with various linguistic and security profiles.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

🎓 Education:

CR-04 : Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

AS-01 : A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

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💼 CR-04 et AS-01 :

EX1: Experience in providing administrative support services in at least one (1) of the following areas:
• Finance,
• Human resources,
• Property management,
• Facilities management,
• Material management,
• Information management,
• Security administration.

EX2: Experience with MS Office Suite programs such as Word, Excel, PowerPoint and Outlook.

💼 AS-01 :

EX3 : Experience in information research and analysis.

EX4 : Experience in applying administrative policies and procedures.

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Key competencies for CR-04 and AS-01:

❇️ Ability to communicate effectively orally.

❇️ Ability to communicate effectively in writing.

❇️ Demonstrating integrity and respect.
• For example, what do you mean by courtesy and kindness? Do you demonstrate this to your colleagues?

❇️ Thinking things through.
• For example, do you think about each step of your work to ensure rigor?
• For example, are you able to analyze setbacks and ask for feedback to learn from mistakes?

❇️ Working effectively with others.
• For example, considering multiple sources of information before formulating a view or opinion.
• For example, share information with colleagues.
• For example, do you work effectively and collaboratively in a team environment?

❇️ Showing initiative and being action-oriented.
• For example, if you see something that needs to be done, do you offer to simply “just do it”?

❇️ PSPC Client Service Competency – Level 1.

📌 Please note the ability to communicate effectively in writing will be assessed based on your answers you provide as an applying to this announcement for pre-selection purposes. It is strictly forbidden to commit any form of cheating such as using artificial intelligence systems (ex: ChatGPT), substituting another person to complete your answers, obtaining any unauthorized assistance. When cheating is suspected, the assessment results could be invalidated, and the parties involved may be eliminated from the process.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

✨ Asset Qualifications for CR-04 and AS-01:

A-1 : Experience in the physical or virtual organization of archival documents (information management).

A-2: Experience as trainer or facilitator for workshop or training session.

A-3: Experience in corporate security or public organizations

A-4: Experience using a business or organizational financial management system.
Ex: SAP.

A-5: Experience in providing technological support services.
Ex: videoconferencing, workstations, etc.

A-6: Experience in coordinating administrative activities such as: meetings and trials verbal, travel arrangements, budget monitoring, correspondence, data entry, document review.

A-7: Work experience in a public administration such as federal, provincial, municipal or parapublic.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative: BBB/BBB
or
French essential.

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

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💥 Operational requirements :

- Be willing and able to travel occasionally.
- Be willing and able to work overtime occasionally (Variable requirement depending on the position to be filled.
- Ability to lift a weight of 20 kg (this requirement varies according to the position to be filled).
- Be available and able to work in the office full-time.

Conditions of employment

Requirements vary according to position

Security Clearance: Reliability or Secret.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

📢 NOTE:

1) When you apply, you must demonstrate how you meet the education and experience requirements, as well as the assets, by answering the online screening questions. It is not enough to indicate that you meet the qualifications or to provide a list of past or current responsibilities. You must indicate how, when and where you acquired these qualifications by providing concrete examples.

2) Please note that screening may be based on pre-selected assets based on operational requirements.

3) Random or top-down selection, as well as any other posted merit criteria may be used to determine who will advance to the next stage of the assessment process.

4) The evaluation process could include a variety of tools and methods such as, but not limited to, written examination, scenario, interview, reference checking.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.