Information Management Manager

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

In order to have your application considered, all screening questions must be answered. Candidates must provide CONCRETE EXAMPLES that demonstrate how they meet the education requirement and the experience factors listed in the essential qualifications. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities.

⭐FOR EACH EXPERIENCE CRITERIA, please provide the following MANDATORY information:
1️⃣- Name of the department or organization where the experience was acquired;
2️⃣- Title of the position occupied and the period(s) in which you performed the functions (M-Y to M-Y); and
3️⃣- Specific details of tasks or projects demonstrating how the experience was acquired, and provide concrete examples.

❗ FAILURE TO CLEARLY DEMONSTRATE IN THE SCREENING QUESTIONS HOW YOU MEET THE SCREENING CRITERIA WILL RESULT IN THE REJECTION OF YOUR APPLICATION.

❗ CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR MISSING INFORMATION.

Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process prior to the closing date.

Duties

The functions of the Information Management Manager are:
✅ To develop policies and processes to implement and enhance all aspects of Information Management in corporate IM databases, including all Operational and Administrative Electronic Document Management Systems.
✅ To provide subject matter expertise regarding all areas of IM, including the disclosure of information, access to information and protection of privacy and security information to Division Senior Management, including all units, districts and detachments.
✅ To be the representative for all matters relating to Access to Information and Privacy (ATIP) and Record Suspensions.
✅ To be responsible in the development and implementation of quality control process for all IM clients with all program areas to provide information, guidance, controls, security measures for handling, disposition, archival and access constraints as required by federal legislation and RCMP policies, both national and divisional.
✅ To establish the overall performance, guidelines and expectations for the IM Section, including HR management by assigning priorities, assessing workflow, preparing business cases to sustain resource requirements.
✅ To manage financial resources including the establishment of contracts with external service providers and approval of all expenditures.
✅ To be responsible for the sections PROS, Records, Electronic Records Management, Mailroom/Printshop and provides information and guidance as the IM authority to external stakeholders such as Police Partner Agencies, provincial and municipal governments.
✅ To promote the RCMP federal legislative mandate and policies in regard to the management of information within systems, databases and paper records.

Intent of the process

This process will be used to staff one (1) indeterminate full-time position in Edmonton. A qualified pool of candidates may be established and used to staff similar positions with various tenures within the Royal Canadian Mounted Police (i.e. indeterminate, term, deployment, acting, assignment and secondment).

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM. Information regarding the CM appointment will be sent to all applicable candidates who are within the area of selection and participated in the advertised process.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school education according to provincial/territorial standards or an employer alternative such as an acceptable combination of education, training and/or experience1.

1Proof of education and/or training will be required prior to appointment.

Degree equivalency

Ex1 - Significant* and recent** experience providing advice and guidance to clients and management regarding Information Management (IM) program legislation, regulations, and policies.
Ex2 - Significant* and recent** experience in client consultation (i.e. internal/external clients).
Ex3 - Significant* and recent** experience in Human Resource Management (i.e. supervising, workload assignment and management, performance management, employee development, mentorship, leave, setting unit priorities).
Ex4 - Experience in writing instructional materials or procedural documentation.
Ex5 - Experience in preparing proposals, agreements, business cases and/or reports
Ex6 - Experience in providing recommendations to senior management, partners and clients.

*Significant is defined as the depth and breadth of experience normally acquired over a two (2) year period.
** Recent is defined as being acquired within the last five (5) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

AQ1 - Graduation with a degree, certificate, or diploma, from a recognized post-secondary institution, in a discipline relevant to the duties of the position. (i.e. Certified Information Professional; Dalhousie IM Diploma; Association of Records Management Administrators [ARMA]).

Degree equivalency

AQ2 - Significant* and recent** experience in leading projects with multi-year delivery.
AQ3 - Experience in managing agreements, contracts or funding programs.
AQ4 - Experience in conducting research and analyzing information.
AQ5 - Experience in managing information using Microsoft suite of tools (i.e. SharePoint).

*Significant is defined as the depth and breadth of experience normally acquired over a two (2) year period.
** Recent is defined as being acquired within the last five (5) years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

A1 - Ability to communicate effectively orally.
A2 - Ability to communicate effectively in writing.
A3 - Ability to plan and coordinate the work activities of a team.
A4 - Ability to identify and resolve problems.

PS1 - Create Vision and Strategy
PS2 - Uphold Integrity and Respect
PS3 - Collaborate with Partners and Stakeholders
PS4 - Achieve Results
PS5 - Mobilize People
PS6 - Developing Others
PS7 - Discretion

The following may be applied / assessed at a later date (may be needed for the job)

OR1 - Willing and able to work in a busy police environment, including exposure to unsettling and/or graphic material.
OR2 - Willing and able to travel by various modes of transportation (including commercial and light aircraft) up to and including remote locations.
OR3 - Willing and able to work overtime as required.
OR4 - Willingness and ability to obtain and maintain a valid driver’s license.

Conditions of employment

RCMP Enhanced Reliability Status with Top Secret Security clearance.
Those selected must meet and maintain the above condition of employment throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Volume management strategies and/or top down selection may be used.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

We will communicate with applicants by e-mail. Applicants who apply to this selection process must include in their application a valid e-mail address and ensure this address is functional at all times and accepts messages from unknown users. IT IS THE RESPONSIBILITY OF THE CANDIDATE TO ENSURE ACCURATE CONTACT INFORMATION IS PROVIDED AND UPDATED AS REQUIRED.

Your responses to the screening questions will be used as the primary source in determining whether you meet the screening requirements. If you do not fully complete the screening questions as instructed, you may be screened out.

A complete definition of the Key Leadership Competencies may be found at the following Website: https://www.canada.ca/en/treasury-board-secretariat/services/professional-development/key-leadership-competency-profile/examples-effective-ineffective-behaviours.html

Only online applications are accepted. All job applications must therefore be submitted through the Public Service Resourcing System.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.