Information Management Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

In order to take advantage of the many benefits of using the electronic recruitment system, please apply online. Some of the benefits for applicants include that you can:

- Modify your application/resume at any time BEFORE the closing date;
- You must answer screening questions which will highlight your qualifications to the hiring manager;
- Verify the status of your application and notification(s), at any time.

To submit an application online, please select the button "Apply Online" below.

If you are having difficulty applying online, please inform the contact persons responsible for this process prior to the closing date.

Work environment

Looking for a rewarding career in a dynamic work environment? Come work for us!

The Parole Board of Canada (PBC) is a small independent administrative tribunal with an impactful mandate.

The PBC contributes to public safety through the gradual, timed and controlled release of offenders back into society. We work with both offenders and victims of crime. We also administer some other very interesting programs: Record Suspensions (Pardons), Expungement (Historically Unjust Convictions), and Clemency (Royal Prerogative of Mercy).

We are a diverse, inclusive and barrier-free organization that draws on the talent, ideas and creative potential of all our employees. We support positive mental health and work-life balance, which includes a flexible telework policy. We also support second language learning through a dedicated budget and employee learning through a Collective Learning Roadmap.

We are part of the core federal public service and an employer of choice! But don’t just take our word for it – check out what our employees have to say*:

• 94% feel their work contributes to the achievement of the organization’s goals.
• 90% are proud of the work they do.
• 90% say their immediate supervisor supports the use of flexible work hours.
• 84% say that every individual is accepted as an equal member of the team in their work unit.
• 84% say their immediate supervisor supports their mental health and well-being.

For more information on who we are and what we do, visit Canada/Parole-Board-of-Canada, or check us out on Twitter at @pbc-clcc.

*Source: 2023 Public Service Employee Survey.

Intent of the process

The immediate need is to staff one (1) full-time indeterminate position, bilingual imperative BBB/BBB, located in Ottawa, Ontario. This position may require physical presence in the Ottawa office 3 to 5 days a week.

A pool of qualified candidates may be established to staff similar positions of various language requirements and various security requirements within the Parole Board of Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

ED1. A secondary school diploma or an acceptable combination of education, training and / or experience.

Degree equivalency

EXPERIENCE:

EXP1. Experience providing advice and guidance to management or clients;
EXP2. Experience providing administrative support or project coordination;
EXP3. Experience working with records at various stages of the information lifecycle (such as file storage, reorganization, relabeling activities, etc.).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French Essential
Bilingual Imperative : BBB/BBB

Information on language requirements

ABILITIES:

AB1. Ability to communicate effectively orally;
AB2. Ability to communicate effectively in writing;
AB3. Ability to analyze information and formulate recommendations;
AB4. Ability to work with minimum supervision;
AB5. Ability to work under pressure and meet tight deadlines.

PERSONAL SUITABILITIES:

PS1. Thinking things through;
PS2. Working effectively with others;
PS3. Showing initiative and being action-oriented;
PS4. Client service orientation.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

AE1: Experience using, administering or supporting GCDocs or other official Information Management Repository (for example, RDIMS, EDRMS, Documentum).

ORGANIZATIONAL NEED

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENT:

- Willingness and ability to work overtime evenings and weekends on occasion.

Conditions of employment

Reliability Status security clearance

Must be able to lift boxes and equipment weighing up to 15 kg.

Willingness and ability to report to the office in-person for work when required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

If you have general questions on how to apply online or experience technical difficulties with the GC Jobs website, you can contact the Public Service Commission of Canada's support centre by selecting the "Contact Us" link below, in the left corner of this window, or by calling 1-888-780-4444.

If you are unable to apply online please inform the contact person responsible for this process prior to the closing date.

To hear job advertisements over the phone: 1-800-645-5605 (toll-free number)
TTY/TDD: 1-800-465-7735 (toll-free number)

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.