Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

📌 Workplace:
The official workplace for the position to be filled is located in Québec City (320 St-Joseph Street East). At the moment, successful candidates will be required to work at the work site in a hybrid work mode (at least 2 days each week, or 40% of the regular work schedule). A part-time telework agreement may be discussed and implemented at the time of hiring in accordance with the operational needs of the position to be filled.

📌 Information you need to provide
You must submit your application online (via GC Jobs). You will be asked to complete pre-screening questions in which you must clearly demonstrate with detailed examples how you meet each criterion related to education and experience as part of the essential qualifications and other qualifications (asset).

Duties

The Administrative Assistant will be responsible for administrative services in support of management and employees from the branch. He/she will coordinate various committees and internal meetings. He/she will be responsible for communicating information and following up on files and requests on behalf of management. In addition, he/she will perform various tasks such as: managing electronic documents, processing e-mails, correspondence and reports, including those relating to finance and human resources.

Work environment

Indigenous Services Canada (ISC) provides a respectful workplace where collaboration among colleagues and partners is essential. It is in this spirit that ISC works collaboratively with many partners to improve access to high quality services for First Nations, Inuit and Métis. Our vision is to support and empower Indigenous peoples to independently deliver services and improve the socio-economic conditions in their communities.

The mandate of the department requires the services of dedicated and motivated individuals who excel in dynamic work environments based on relationship building, collaboration, cultural sensitivity and service excellence.

ISC is an employer that prioritizes its employees’ well-being. We offer an open and respectful work environment, many ongoing learning opportunities, advancement possibilities, competitive benefits, as well as flexible work schedules to achieve work life balance.

Intent of the process

The intent of this process is to fill one indeterminate position and one term position.

A pool of candidates will be established to staff similar or identical positions at Indigenous Services Canada (ISC) with various tenure, linguistic profiles or security requirements, which may vary.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
- A high school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
- Experience in planning and coordinating committees or meetings involving several internal and/or external stakeholders and management members.
- Experience preparing, reviewing and processing correspondence and administrative documents.
- Experience providing information to clients, colleagues or management.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

- Recognized post-secondary or vocational diploma in office automation or a related field.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES
- Ability to provide information, coordinate the dissemination of information, and conduct follow-ups for an executive office.
- Ability to manage multiple requests at the same time and in a context of changing priorities and tight deadlines.
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing.

PERSONAL SUITABILITY
- Working effectively with others.
- Showing initiative and being action-oriented.
- Attention to detail.
- Reliability.
- Demonstrate integrity and respect.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population it serves. In order to support our strategy to achieve our employment equity goals, the selection of candidates may be limited to those who have self-identified as members of an employment equity group: women, Indigenous people, visible minorities and persons with disabilities.

OPERATIONAL REQUIREMENTS
- Be willing and able to work occasionnally overtime on short notice.

Conditions of employment

- Security clearance requirements: reliability status or secret, depending on the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.