Submission and Document Control Analyst (AS-01) & Cabinet Analyst (AS-02)

Important messages

TBS is committed to providing an inclusive and barrier-free hiring process. Give yourself the best chance to succeed! As the objective of this process is to assess qualifications needed for the position(s) to be staffed, please let us know if you need access to accommodation to meet your full potential. Applications should be submitted directly via GC jobs however, if you need an accommodation in completing and submitting your application, send us an email at . The same applies should you proceed to the next assessment stage, such as an exam or interview. Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed so candidates with functional limitations can fully demonstrate their abilities.

**The terms ‘Aboriginal peoples’, ‘persons with disabilities’ and ‘members of visible minorities’ are used within this job advertisement as it relates to the Employment Equity Act (under review) and other legislative frameworks. We understand and acknowledge that candidates may prefer the use of other terminology (including but not limited to Indigenous, disabled persons, people of colour, racialized people)**

Only applications received directly via the System (https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1710?toggleLanguage=en) will be accepted.

If you do not clearly demonstrate how you meet all screening criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application.

Work environment

What we offer:
TBS is a central agency located in the National Capital Region. Working at TBS offers a unique opportunity to:
• contribute to the work of a central federal agency
• be part of cultivating the federal public service as a model workplace

With high-performing teams and innovative practices, TBS professionals in various fields serve Canadians by:
• collaborating on government-wide initiatives
• driving excellence in people management
• taking initiative
• effectively managing risks

TBS’s new flagship facility at 90 Elgin St., in the heart of downtown Ottawa, is the hub of its activities. The new building:
• is configured using Workplace 2.0
• has Wi-Fi throughout
• has many fully equipped video-conferencing areas to support collaboration and innovation
• has amenities such as showers and change rooms
• has secure bicycle storage, allowing employees to commute using Ottawa’s scenic bike path system.

Intent of the process

ANTICIPATORY PROCESS - A pool of qualified persons resulting from this process will be created and will be used to fill similar positions with linguistic profiles (english essential, bilingual imperative BBB/BBB, bilingual imperative CBC/CBC, bilingual non imperative BBB/BBB, bilingual non imperative CBC/CBC) as well as tenures (indeterminate, deployment, acting, assignment, secondment, specified period) which may vary according to the position being staffed.

By applying to this process, you consent to your personal application-related information being shared with other hiring managers at the Treasury Board Secretariat interested in staffing similar positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- A secondary school diploma or an acceptable combination of education, training and/ or experience.

Degree equivalency

EXPERIENCE:
AS-01 & AS-02
- Experience in providing general administrative support services, including using an electronic document management system and managing a file tracking system;
- Experience preparing, reviewing or processing sensitive documents (including correspondence);
- Experience in the use of each of the following: word processing, spreadsheet, and email software.

AS-01 ONLY
- Experience in managing an inbox, including responding to inquiries and providing guidance to clients and management.

AS-02 ONLY
- Experience in providing quality control for style and format of documents (including correspondence);
- Experience in coordinating, reviewing, and monitoring the production and delivery of documents (such as, but not limited to various briefing documents or reports) for senior officials*.

Definition:
*Senior official is defined as Director level (EX-01) and above within the public service. In the private sector, a senior official is defined as a leader who has the authority to influence change/direct the work for a company/organization.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE:
AS-01 & AS-02
- Experience managing Cabinet Papers;
- Experience in the coordination of materials associated with the processing of ATIP requests.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative - BBB/BBB
Bilingual Non-Imperative - BBB/BBB

Information on language requirements

KNOWLEDGE:
AS-02 ONLY
- Knowledge of the Cabinet decision-making process

COMPETENCIES:
AS-01 & AS-02
- Demonstrating integrity and respect;
- Thinking things through;
- Working effectively with others;
- Showing initiative and being action-oriented;
- Attention to detail.

ABILITIES:
AS-01 & AS-02
- Ability to work under pressure;
- Ability to plan, organize, and prioritize work in response to shifting priorities;
- Ability to communicate effectively in writing;
- Ability to communicate effectively orally.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET KNOWLEDGE:
AS-01 & AS-02
- Knowledge of Policy on the Security of Cabinet Confidences

ORGANIZATIONAL NEEDS:
In support of achieving a diverse workforce, consideration may be given to candidates self-declare as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with disabilities, members of visible minorities, and women.

Information on employment equity

Treasury Board Secretariat employees affected by workforce adjustment may be appointed before persons employed by other government organizations.

OPERATIONAL REQUIREMENT:
- Willing and able to work overtime as operational deadlines necessitate.

Conditions of employment

Secret security clearance - A valid secret security clearance is a condition of employment required for an appointment at the Treasury Board Secretariat (TBS). Failure to obtain this security clearance means either the candidate will not receive a job offer or the conditional offer will be rendered null and void. A thorough security clearance process will be applied to all candidates considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

• criminal record checks
• reference checks
• previous employment
• open source checks
• credit/financial status

For a secret security clearance, the verification of background information over a period of 10 years is typically required. Many of the verifications require support from third parties whose timelines are outside of TBS’s control. Overall, the process may take several weeks or months to complete. For further information, you may wish to review the TB Standard on Security Screening and the Policy on Government Security.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSMENT METHODS
A test may be administered.
An interview may be administered.
Reference checks may be sought.
You must provide proof of your education credentials.

COMMUNICATIONS:
We will communicate with you about this process by email. As a result, you must update your Public Service Resourcing System profile if it changes. Applicants should use an email address that accepts messages from unknown senders (some email systems block such messages).
If you do not respond to our communications, we will interpret this as your withdrawal from the process.
All of the information collected during the selection process, including behaviour and communication, from the time of application until the end of the process, may be used to evaluate candidates.

Please identify clearly for which position(s) you are submitting an application.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.