Human Resources Assistant, Staffing

Important messages

𝗚𝗶𝘃𝗶𝗻𝗴 𝘆𝗼𝘂 𝘁𝗵𝗲 𝗯𝗲𝘀𝘁 𝗰𝗵𝗮𝗻𝗰𝗲 𝘁𝗼 𝘀𝘂𝗰𝗰𝗲𝗲𝗱!
At Public Services and Procurement Canada (PSPC), we are committed to running inclusive and barrier-free recruitment processes.

If you need to be accommodated during any phase of the evaluation process, please submit your request through the contact person identified below. All information received related to accommodations is confidential.

For more information: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

➤ The position is located at the Joseph Shepard Federal Building at 4900 Yonge Street in Toronto, Ontario. This job has been identified as hybrid. Generally, employees in a hybrid job can anticipate working from their designated PSPC location a minimum of 40% of the time each month, which equates to an average of two days per week. PSPC hybrid work arrangements offer a mix of in-office and virtual work. View the 🏢 PSPC Network of spaces (https://www.youtube.com/watch?v=WSWu8NKG5HY) to learn about our vision! Specific work arrangements will be discussed with your manager based on the position and operational needs.

➤ ❗Please note that only those applicants who meet the education and experience criteria will be invited to the next stage of evaluation. We thank all applicants for your interest in this selection process

Duties

As a Human Resources Assistant working in staffing, you may be asked to:
✔ Maintain electronic staffing files, ensuring that all required documentation is on each file
✔ Draft advertisements and notifications to staff positions using the Public Service Resourcing System (PSRS) (what you are looking at right now!)
✔ Draft and issue letters of offer, email notifications and other staffing related documents
✔ Coordinate with candidates on selection processes (just like this one!) such as sending invitations to exams, interviews, etc., and responding to accommodation and rescheduling requests
✔ Prepare and maintain assessment board reports in Excel to track the assessment results from selection processes
✔ Liaise with clients to request documentation and information
✔ Collaborate with the Human Resources Advisor to support the client’s staffing needs
✔ Complete data entries in a Human Resources Information Management System

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

The intent of this appointment process is to establish a fully assessed pool of qualified candidates. The immediate use of the pool will be to staff one temporary position. However, the results of this process may be used to staff same or similar positions for future vacancies of various tenures at Public Services and Procurement Canada in the Ontario Region.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of two years of secondary school or an acceptable* combination of education, training and/or experience

*Acceptable combination is defined as: training or academic courses related to the position, and work or volunteer experience related to the position.

Degree equivalency

Experience:
Ex1 Experience in providing human resources administrative support services.
Ex2 Experience using the following: spreadsheets, word processing software and e-mail software (such as Excel, Word and Outlook)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience:
AEx1 Experience in using a HR information management system (such as PeopleSoft) to complete job related functions.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
C1 Showing initiative and being action oriented
C2 Thinking things through
C3 Demonstrating Integrity and Respect
C4 Working effectively with others
C5 Client Service – Level 1 (https://www.canada.ca/en/public-services-procurement/corporate/accountability/client-service/competency.html)
C6 Oral Communication
C7 Written Communication *

*Written Communication may be assessed on the candidate’s response to any and all written materials, including screening questionnaire.

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

➤ ❗Depending on the number of applicants and business needs, volume management strategies such as random selection, top-down approach, or use of asset qualifications may be used. If you meet any of the asset qualifications (other qualifications), please be sure to provide detailed responses in the screening questionnaire.
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How to Apply:
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• Create an applicant account and ensure your personal information is completed accurately.
• Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.
• Complete the screening questions and provide concrete and detailed examples to clearly demonstrate how you meet the qualifications. This can be done by explaining the Situation, Task, Action, and Result (STAR method).
• Submit the application by the closing date and time.
• If you are unable to complete an online application, please contact the email address below.

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What to expect after you apply:
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• You may not be contacted immediately after submitting your application. If you meet the essential education and experience you will be contacted to participate in the assessment process. The assessment process may include a virtual written exam, a virtual oral interview, reference check or other method of assessment.


➤ ❗Please note that only those applicants who meet the education and experience criteria will be invited to the next stage of evaluation. We thank all applicants for your interest in this selection process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.