Facility Manager

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

We are proud to celebrate our diversity and our commitment to values and ethics – we recognize our employees for a variety of achievements, including Excellence in Values and Innovation and are recognized as one of Canada’s Top Employers for Young People in 2017, 2018, 2019 and 2020. Fisheries and Oceans Canada has also been rated in the top 10 Canada's Best Employers for 2023 by Forbes magazine.

Fisheries and Oceans Canada and the Canadian Coast Guard are stronger and most effective when we reflect the diversity of the Canadian population we serve. In support of achieving a diversified workforce, first consideration may be given to candidates self-declaring as belonging to one of the following employment equity groups: Indigenous Peoples, Visible Minorities, Persons with Disabilities, and Women. As part of your application to this selection process, we invite you to self-declare which employment equity group(s) you belong to. To learn more, visit our website on Self-declaring for Government of Canada jobs (https://www.canada.ca/en/services/jobs/opportunities/government/self-declaring-government-canada-jobs.html).

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education, and the essential and asset experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. Content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will only be used to validate this information. Should you indicate in your response "please refer to CV/resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Duties

The Facility Manager provides overall building or facility management services to the assigned facilities. This includes coordination of maintenance services, emergency and repair services and support to the overall management of the section.

Key activities (but not limited to):
- Ensure on-site supervision of building services contracts (cleaning, garbage removal, pest management, landscaping etc.) and coordination of building systems maintenance. This includes off-site responsibility for assigned facilities.
- Develop and or utilizing Service Agreements, job or work orders and statements or work specific to building services.
- Manage tendering processes including coordinating selection and scheduling of works, reviewing completion and initiating payment processes within assigned financial authority, or in conjunction with senior regional Real Property management.
- Oversee the work of contract personnel involved in maintenance, renovation, construction projects and ensure that program and safety procedures are maintained.

Work environment

Fisheries and Oceans Canada (DFO) is a federal institution responsible for safeguarding our waters and managing Canada's fisheries and oceans resources. DFO helps to ensure healthy and sustainable aquatic ecosystems through habitat protection and sound science. We support economic growth in the marine and fisheries sectors, and innovation in areas such as aquaculture and biotechnology.

The mandate for Real Property, Environment, Safety and Security (RPESS) is to manage the accommodation requirements for departmental programs through the provision of Fisheries and Oceans Canada real property. RPESS provides leadership and expertise in real property planning, strategic investment, divestiture, infrastructure life cycle management, facilities management, environmental management, and employee safety and security advisory services in the Ontario, Prairie and Arctic regions.

Real Property, Environment, Safety and Security (RPESS) is responsible for:
• The administration and daily operations of DFO owned and/or leased facilities by providing efficient, cost-effective building management and maintenance;
• Providing a safe working environment for employees and visitors to DFO facilities;
• Ensuring that all DFO owned and/or leased facilities are in compliance with all applicable laws and regulations;
• Managing land acquisitions, leases, and disposals for RPSS sites as well as sites for Coast Guard;
• Implementing strategic portfolio planning initiatives;
• Procuring major and minor construction projects for new assets, the refurbishment of existing assets and the end of life of assets;
• Ensuring the accuracy of RPESS data for properties and assets;
• Championing and implementing workplace modernization efforts within DFO; and
• Providing exceptional customer service to our DFO clients (including Coast Guard, Science, Fisheries Management, Ecosystems Management, etc. also including the Arctic Region).

RPESS is the custodian of a significant number of assets including Search and Rescue stations, Marine Communications and Traffic Services Centres, Conservation and Protection detachments and satellite offices, office space, laboratories, warehouse and storage spaces, light stations, wharves, field camps, and a number of smaller facilities. The availability of these facilities and the Public Services and Procurement Canada provided leased inventory are crucial for departmental sectors to deliver their mandated programs.

The functions of RPESS which assist in this include:
• Corporate Safety and Security
• Environmental Management
• Asset Management
• Accommodation & Real Estate Services
• Strategic Portfolio Planning & Coordination
• Business Management
• Technical Services

Intent of the process

One Indeterminate EG-05 Facility Manager position located in Prescott, Ontario. The pool will also be used to fill similar positions with various locations and tenures in the Ontario and Prairie and Arctic Regions.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or employer-approved alternatives

Employer-Approved Alternatives to Graduation with a Degree from a Recognized Post-Secondary Institution

Unless otherwise stipulated in the specific Qualification Standard, the employer-approved alternatives to graduation with a degree from a recognized post-secondary institution are:
1. A satisfactory score on the Public Service Commission test approved as an alternative to the completion of university; or
2. An acceptable combination of education, training and/or experience.

As of January 2, 2023, the General Competency Test: Level 2 (GCT2-314) will replace the General Intelligence Test (GCT-310) as the employer-approved testing alternative to postsecondary education. Previous scores of 68 or higher on the GIT-310 will remain valid as an acceptable alternative to postsecondary education. An acceptable score on the GCT2-314 prior to January 2, 2023, remains valid and candidates are not required to take the GCT1-207 for this purpose.

Degree equivalency

Experience in managing contracts including construction repair or works and administering the delivery of facilities management services through the public or private sector.

Experience in the review, interpretation, and recommendation of suitability of project designs, plans, specifications and reports for facilities prepared by consultants and other agencies.

Experience in project management principles and practices including construction management, in particular, using activity breakdown structures, evaluating critical path, approving change and reporting on progress.

Experience in inspection, investigation or audit practices and techniques for conducting or administering facilities maintenance management.

Experience ensuring compliance with codes, standards, safety and environmental regulations in the delivery of projects or administration of services, and the preparation of Standard Operating Procedures.

Experience in managing financial resources including budgeting, forecasting and adhering to financial policies.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Fisheries and Oceans Canada and the Canadian Coast Guard are committed to establishing and maintaining a workforce representative of the population it serves. In order to achieve this representative workforce, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Indigenous peoples, Women, Visible Minorities and Persons with Disabilities.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Achieve Results
Mobilize People
Promote Innovation and Guide Change
Collaborate with Partners and Stakeholders
Uphold Integrity and Respect
Create Vision and Strategy

Ability to communicate orally and in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Formal training or certification in Facility Management Professional.

Degree equivalency

Conditions of employment

Reliability Status security clearance

Undertake On-Call or Standby like functions and respond to urgent, emergency situations based upon contract provisions and in recognition that various clients operate year round on a 24/7 basis.

Travel and work overtime, including travel to remove locations by various modes of transportation (e.g., small and large aircraft, all-terrain vehicles, boats, helicopter, etc.) May include work for extended periods (4 days to 2 weeks) in Arctic communities- length of the trip may be extended due to unforeseen circumstances.

Work in light to medium industrial facilities with associated offices, combination office and laboratory facilities and/or small buildings and adjacent to, or within a marine environment with exposure to noise, mechanical/electrical machinery, fuels/lubricants.

Possession of a valid driver’s license or mobility associated with having a driver’s license.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate candidates.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

All information pertaining to this selection process will be sent by e-mail and/or will be indicated in your Public Service Resourcing System (PSRS) account. It is therefore your responsibility to verify your e-mail account and your PSRS account for new communication regarding this selection process on a regular basis and to advise of any change of address, phone number and/or email address.

An alternative format (such as Braille) of this notice and Statement of Merit Criteria are available upon request.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

A variety of assessment tools may be used in the assessment of candidates, such as: written exercise, oral interview, and/or reference checks. Some assessment tools may be administered electronically, others, in-person or over the telephone.

You must provide proof of your education credentials.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.