Various Administrative Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

If you require any accommodations (e.g. an alternative method of assessment, a technical aid, accessibility requirements, etc.) at any stage of the assessment process, please contact us so that we can take the appropriate measures to facilitate your full participation.

This inventory will be open for one year. Please ensure to update your applicant profile whenever there is a change of your information (e.g. Organization, Work Location, Employment Status, Education Credentials, etc.).
► To update your application, please go to your “Job Applications Submitted”, click “Retrieve Application”, update your information and click “Submit Application”.
► Should you no longer be interested in being assessed, please go to your “Job Applications Submitted”, click “Retrieve Application”, and “Delete Application”.

Those who participate in the assessment process and are not successful may re-apply to this inventory to be considered in subsequent pulls. However, a minimum waiting period of 180 calendar days will apply before a reassessment can be conducted.

Work environment

EVERYONE IS WELCOME
Justice Canada is dedicated to building an inclusive workforce with a diversity of experience, perspectives, and backgrounds that represents Canada now and in the future. We are passionate about fostering a workplace where all people feel welcome, can reach their full potential, and contribute their unique perspectives and experience to the success of the team.

WHY CHOOSE THE DEPARTMENT OF JUSTICE CANADA
We are an organization that is focused on its people. To that end, we support our staff with competitive salaries and benefits, ongoing training, flexible work arrangements and a culture of respect and continuous improvement. We also foster and promote diversity and inclusion by implementing a culture of accessibility with the help of five (5) advisory committees on employment equity, including the 2SLGBTQIA+/Sexual Orientation and Gender Identity and Expression (SOGIE) Committee and our Anti-Racism and Anti-Discrimination Secretariat.

Intent of the process

A pool of qualified candidates will be established from inventory extractions which may be used to staff similar positions within the Department of Justice.

These vacancies may require various language requirements, operational requirements, conditions of employment and/or work locations, which may or may not be listed in this job advertisement.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
• A secondary school diploma from a recognized institution or an acceptable combination of education, training and/or experience.
If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards through a recognized credential assessment service.

Degree equivalency

EXPERIENCE
• Experience providing administrative support services in a work environment (which could include volunteer work). For example: Preparing, organizing and storing information in paper and digital form, data entry, dealing with queries on the phone and by email, processing service requests, reception services, scheduling appointments or meetings, booking rooms, arranging travel, etc.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• Bilingual Imperative with various linguistic profiles, English and/or French Essential

Information on language requirements

ABILITY
• Ability to plan, organize and prioritize workload to meet deadlines.
• Ability to communicate effectively.

COMPETENCIES
• Thinking Things Through
• Showing Initiative and Being Action-Oriented
• Working Effectively with Others
• Demonstrating Integrity and Respect
• Service Excellence

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION
• Graduation with a certificate, degree or diploma from a recognized post-secondary institution.

Degree equivalency

EXPERIENCE
• Experience providing administrative support services in one of the three levels of the Government of Canada (federal, provincial, territorial or municipal (city)).
• Experience drafting, formatting and proofreading correspondence.
• Experience using Excel for complex tasks. For example: PivotTables, formulas, macros, data manipulation, conditional formatting, dashboards, etc.
• Experience preparing reports, analyzing or interpreting data.
• Experience training, coaching and/or supervising employees.
• Experience managing the daily operations in an executive* office. For example: Managing agendas, coordinating events, scheduling meetings, or making travel arrangements.
* Executive refers to executive level positions Director level or above.
• Experience in providing legal or administrative support services to legal professionals.
• Experience providing support in Contracting, Procurement or Material Management.
• Experience providing support in Human Resources. For example: Classification, staffing, policies, programs, labour relations, Compensation and Benefits.
• Experience providing support in accounting operations. For example: Accounts payable, accounts receivable, travel, etc.
• Experience in financial administrative duties. For example: Preparing financial reports, monitoring, and reporting on budgets and asset management.

ORGANIZATIONAL NEEDS
The Department of Justice believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. Diversity is a great source of strength in driving Canada’s Legal Team in ensuring that Canada’s justice system is as fair, accessible and efficient as possible. The Department is committed to a representative workforce that represents the Canadian public we serve. If you are a woman, an Indigenous person, a person with a disability, a member of a racialized group* or a member of the 2SLGBTQIA+**/ Sexual Orientation, Gender Identity and Expression (SOGIE) community, we encourage you to self-declare in this staffing process.

* Please note that this group is currently designated as members of visible minorities in the Employment Equity Act.
** 2SLGBTQIA+: Two-Spirit, lesbian, gay, bisexual, transgender, queer, intersex, asexual and people who identify as being part of sexual and gender diverse communities.

INFORMATION ON SELF-DECLARATION
Self-declaration information can be factored into the screening, assessment, or selection decision to address our commitment to eliminate gaps and increase representation for these groups. This information will only be used in connection with this selection process.

HOW TO SELF-DECLARE
If you are an Indigenous person, a woman, a member of a racialized group, or a person with a disability, self-declaration information will be collected via your job application profile, under the Employment Equity section.
• Please note that your self-declaration as a member of First Nations, Inuit or Métis will be verified via the Affirmation of Indigenous Identity Form to be provided later in the staffing process. For more information on this requirement, please consult the Questions and Answers page: https://www.canada.ca/en/public-service-commission/services/appointment-framework/guides-tools-appointment-framework/affirmation-indigenous-identity-form.html.

If you are a member of the 2SLGBTQIA+/ Sexual Orientation, Gender Identity and Expression (SOGIE) communities, self-declaration information will be collected via a non-screening question in your job application.

OPERATIONAL REQUIREMENTS
The following requirements may be accommodated based on a persons' needs or status:
• Willingness and ability to work overtime on short notice;
• Willingness and ability to travel on occasion.

Conditions of employment

Various security clearance levels.
Some positions may require a higher level security clearance depending on the requirements of the position to be filled.

Medical Clearance* for positions located in the Department of Justice, Northern Regional Offices (Whitehorse, Yellowknife and Iqaluit) only.
*The incumbent and their dependents may be required to obtain Health Canada medical clearance in accordance with the Isolated Posts and Government Housing Directive.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

EVALUATION PROCESS
Target date for the first extraction of applications: March 2024

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► STEP 1 – APPLICATION
You will need to submit your application online to confirm your interest and eligibility for consideration.

Please note that it is not sufficient for applicants to simply state that they meet the criterion or list their current responsibilities or to direct to the resume. Rather, they must provide directly in each screening question concrete examples that illustrate the activities they have actually performed and explain how these activities meet the requirements. Applicants who do not clearly demonstrate how they meet the essential criteria (education and experience) will be screened out. Ability to communicate effectively in writing will be assessed through the screening questions.

► STEP 2 – ONLINE EXAM (PART 1 & 2)
Candidates that are pulled from inventory extractions will be invited to complete a two part online exam which includes multiple-choice questions and one written question. Screening of applications will be conducted for those that pass the exam.

As part of the selection process, we will be using an online testing software - VidCruiter.

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Candidates may be required to meet asset qualifications, organizational needs or may be subjected to additional assessments to evaluate other qualifications specific to the position being staffed that may or may not be listed in this job advertisement.

Persons are entitled to participate in the selection process in the official language of their choice.

For the positions located in Iqaluit (Nunavut), Whitehorse (Yukon) and Yellowknife (Northwest Territories), the following applies: Additional allowances will be provided for these positions in accordance with the National Joint Council's Isolated Posts and Government Housing Directive. More detailed information can be found at the following link: http://www.njc-cnm.gc.ca/directive/d4/v237/en

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.