Administrative Assistant / Administrative Support

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Relocation:

To learn more about Yellowknife, you can visit the following website: https://www.yellowknife.ca/en/living-here/living-here.aspx

If you are living outside Yellowknife, you could be entitled to relocation assistance. See the Relocation Directive for more information: http://www.njc-cnm.gc.ca/directive/d6/v11/en

Salary, Allowances, and Benefits:

In addition to salary, you are entitled to an isolated posts allowance. This can range from $19,833 to $27,387 per year, depending on the number of dependants and the geographic location. You are also entitled to vacation travel allowance of approximately $1,000 once a year for you and each eligible dependant.

As a federal government employee, you will also receive a comprehensive benefit package including an employee pension plan and health, dental and group insurance.

Workplace and telework:

Employees must perform their duties from the regional office located at Yellowknife, Northwest Territories. Successful candidates will be required to work at the work site, either full-time or in a hybrid work mode. A part-time telework agreement may be discussed and implemented at the time of hiring in accordance with the operational needs of the position to be filled.

Duties

We are looking for adaptable and reliable people who are interested in advancing their career with CIRNAC in Yellowknife, Northwest Territories. We offer the potential to expand or gain experience in a variety of project and departmental areas. The ideal candidates are professional multi-taskers who embrace change. These positions provide a range of administrative services for the Region. If you want to work for a Northern department, hands-on and north of 60, join us for these rewarding opportunities.

We invite you to join a team that is committed to ensuring an inclusive workplace and respect for all.

The persons occupying these positions will provide administrative support to the Director and team members, including budgetary tracking and expenditure monitoring, filing, assisting with event management and implementation and performing general administrative duties to support the Directorate.

Work environment

Why choose Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC)? Contribute to CIRNAC’s interesting and unique mandate by playing a role in supporting a renewed nation-to-nation, Inuit-Crown, and government-to-government relationship with Indigenous Peoples. Leave your mark on Canadian history, as you work with a team that is leading the government’s work in the North. Join a workplace committed to reconciliation with Indigenous Peoples. You can’t find this type of experience anywhere else.

Intent of the process

Immediate need: Two (2) full-time indeterminate positions at Yellowknife, NT.

This process will be used to fill current vacancies and to establish a pool of qualified candidates for future opportunities (Deployment, Assignment, Secondment, Acting, Term or Indeterminate) in Northwest Territories only, with various security requirements (reliability or secret).

*** Candidate information will not be shared with federal departments outside Northwest Territories to fill vacancies elsewhere across Canada. ***

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

The following criteria will be assessed using your resume and the online screening questions. To be selected, you must demonstrate when, where and how you acquired each of the qualifications by giving concrete examples.

• A secondary school diploma or employer-approved alternatives.

Notes: The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training, and/or experience.

Degree equivalency

• Experience providing administrative support (such as but not limited to filing; drafting and managing correspondence; making travel arrangements; conducting research; managing schedules).
• Experience using Outlook, Excel, and Word.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

►The following criteria will be assessed using your resume and online screening questions.
►They are assets; preference could be given to those who meet them.

• Experience in the delivery of client-focused information management and records management services.
• Experience using an electronic document and records management system or collaboration solution.
• Experience applying information management legislation (e.g., Access to Information and Privacy Acts), policies, procedures and guidelines.
• Experience performing basic budgeting and financial management tasks. This could include, but not limited to, processing payments for invoices, or tracking budgets and expenses, or preparing forecasts, or reconciling expenses, or performing basic bookkeeping tasks.
• Experience using electronic financial management tools and/or software.
• Experience supporting or planning internal or external events.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following criteria are essential for the job, but they will be assessed later using different assessment methods (written exam, interview, reference check, etc.).

• Ability to prioritize multiple tasks of varying importance.
• Ability to solve problems.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

Personal suitabilities assessed:
• Resourceful.
• Adaptable.
• Team player.
• Detail orientated.
• Client Service Oriented.
• Reliability.

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:
Crown-Indigenous Relations and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they belong to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

Operational Requirements:
• Willingness to work overtime, weekends, and/or statutory holidays and territorial holidays on short notice.
• Willingness to work in an open cubicle environment.

Conditions of employment

• Various security clearance: Reliability and Secret.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

You application must be submitted through the GC Jobs website. No acknowledgement of receipt will be sent for your request. We will contact you as soon as the screening process is completed.

You have the right to participate in a selection process in the official language of your choice.

Please note that the use of Artificial Intelligence to answer questions at any stage of this process is strictly prohibited. If such use were proven, you would automatically be eliminated from the process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.