Administrative Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Candidates must clearly answer screening questions by demonstrating how they meet the essential and asset criteria for education and experience. The curriculum vitae can be used as a secondary reference to validate the education and experience described in their responses to the screening questions. Failure to provide this information in the required format will result in your application being rejected. The answers to the screening questions can be used to assess the ability to communicate effectively in writing.

Duties

The new administrative team provides modern, executive support to the senior management of the directorate. It works to adopt and enable digitally-enabled administrative services to directorate employees. The team supports financial management, planning and reporting, and coordination of communication and training. This team seeks excellence in collaborative innovation and operational efficiencies

Work environment

Environment and Climate Change Canada (ECCC) informs Canadians about protecting and conserving our natural heritage, and ensuring a clean, safe and sustainable environment for present and future generations. The department is the 11th largest in the public service with employees working in buildings right across Canada.

Under the Chief Information Office, the Business Applications and Solutions Directorate at ECCC manages all aspects of applications development and support to meet specific program needs of the department. Software development, database design and providing IT project management leadership are just a few of the services provided by our applications specialists.

Recently, the Strategic Coordination Section was created with a number of teams including: a project coordination team comprised of IT staff; an IM/IT Planning and Coordination team also comprised of IT staff; and, an administrative team comprised of AS staff.

Intent of the process

The intent of the process is to staff three (3) positions.

A pool of qualified or partially qualified candidates may be created and used to staff similar positions with various languages profile, with various tenures (indeterminate, term, deployment, assignment, secondment, acting, acting extensions) and various security clearance levels within the federal government across Canada.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
ED1 Successful completion of one year of an acceptable post-secondary educational program in a specialty relevant to the position to be staffed.

Degree equivalency

EXPERIENCE:

EX1 Experience analyzing information from multiple sources and providing reports to management on matters related to administrative activities of their organization (e.g., finances, human resources, procurement, information management, project management);
EX2 Experience using an electronic document and records management system (e.g., Sharepoint) including folder management, and records management;
EX3 Experience developing spreadsheets, presentations, and business processes to support decision-making.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION (ASSET):

AED1 Certificate or diploma from a recognized post-secondary institution with a specialization in accounting, office administration, business administration or some other field of study relevant to the position;
AED2 Accreditation in project management;
AED3 Accreditation in change management;
AED4 Any other accreditation relevant to the position.

Degree equivalency

EXPERIENCE (ASSET)

AE1 Experience in designing and implementing communications plans, products or engagement activities to guide clients or managers;
AEX2 Experience in data visualization and reporting;
AEX3 Experience in administrative services related to finances;
AEX4 Experience in administrative services related to travel, hospitality;
AEX5 Experience in administrative services related to requests for information;
AEX6 Experience in administrative services related to procurement;
AEX7 Experience in administrative services related to business planning and reporting;
AEX8 Experience using Microsoft Sharepoint as an electronic document and records management system.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual-imperative (BBB/BBB)
English essential

Information on language requirements

COMPETENCIES:

CO1 Teamwork;
CO2 Flexibility;
CO3 Innovation;
CO4 Integrity and Respect.

ABILITIES:

AB1 Ability to communicate effectively orally;
AB2 Ability to communicate effectively in writing;
AB3 Ability to work effectively under pressure;
AB4 Ability to plan and organize.

PERSONAL SUITABILITY:

PS1 Attention to detail;
PS2 Judgement.

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS:

- Willing and able to work overtime.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

During this process :

-A test may be administered ( may be completed through vidcruiter) ;
-An interview may be administered ( may be completed through vidcruiter) ;
-Reference checks may be sought (may be completed through vidcruiter).
-All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the applicants.
-Candidates must meet the essential qualifications to be appointed to a position.

Additional information:

-Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language in their application.
-Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
-A pass mark will be established for each qualification. However, achieving the pass mark is not guarantee of an appointment or that candidates will advance to the next stages of the assessment process.
-Depending on the number of applicants, the needs and/or Human Resources plans, volume management strategies such as random selection or top-down selection may be used during any stage of the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.
-If you are already working for the Public Service, please clearly identify your substantive group and level, your employment status, and PRI on your application.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.