Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

If you are unable to apply online and need to be accommodated please contact the e-mail referenced below under “Contact Information”.

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, linguistic profiles and security requirements within the Courts Administration Service, including in other locations across the country.

Candidates may be evaluated further, for specific opportunities, on qualifications (including conditions of employment and operational requirements) that are deemed necessary, whether or not these qualifications have been listed on the job advertisement.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

At minimum a secondary school diploma or an acceptable combination of education, training and/or experience.

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click on the link below to contact the Canadian Information Centre for International Credentials (CICIC).

Degree equivalency

Experience providing administrative support services such as:
• supporting budget and/or human resources management,
• planning,
• organizing meetings,
• preparing routine correspondence such as briefing material, correspondence, minutes of meetings or reports,
and/or
• making travel arrangements and preparing travel expense claims.

Experience in writing and/or revising documents (such as reports that may require synthesizing information from databases, descriptive letters or emails, or presentations).

Experience using computer software for word processing, Excel spreadsheets and/or data entry.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential, English or French Essential, Bilingual Imperative BBB/BBB, CBC/CBC, CCB/CCB, CCC/CCC.

Please note that the majority of positions to be filled through this selection process are bilingual imperative.

Information on language requirements

Ability to plan, organize and prioritize in order to meet deadlines.

Oral Communication

Written Communication

Effective Interpersonal Relationships

Reliability

Initiative

Judgment

Attention to detail

Discretion

The following may be applied / assessed at a later date (may be needed for the job)

Asset qualifications:
Successful completion of a post-secondary program, certificate or diploma relevant to the position, such as office administration or secretarial studies.

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click on the link below to contact the Canadian Information Centre for International Credentials (CICIC).

Degree equivalency

Experience proofreading and editing documents for quality assurance.

Experience maintaining a Bring Forward (BF) system for outstanding actions/deliverables.

Experience working in a judicial or quasi-judicial environment*.

Definition:
*Judicial or quasi-judicial environment is defined as a Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Ability to work under pressure.

Organizational needs:
Courts Administration Service is committed to having a skilled, diversified workforce of the Canadian society it represents. As a result, selection may be limited to members of the following Employment Equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities. We encourage members of these designated groups to self-identify.

Operationnal requirements:
For some positions:
• Willing and able to work overtime on short notice.

• Willing and able to work outside of core hours.

• Willing and able to work in the workplace.

Conditions of employment

Reliability Status security clearance

For some positions:
• The work may require overtime on short notice.
• The work may require to work outside of core hours.
• The work may require to work in the workplace.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience factors listed as essential and/or asset qualifications on the statement of merit criteria. In order to do so, the candidate must provide the information as part of their answer to the pertinent screening question, using concrete examples in the provided area. The assessment board cannot and will not make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and/or asset, where applicable, may result in the rejection of your application.

Asset qualification(s) may be applied in this selection process.

Written communication may be assessed via the job application.

Candidates will be required to provide proof of their education credentials in the form of a diploma or official transcript.

We will communicate with applicants by e mail. It is your responsibility to verify your e-mails regularly. Applicants shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.