Submission and Document Control Officer (Anticipatory Process)

Important messages

TBS is committed to providing an inclusive and barrier-free hiring process. Give yourself the best chance to succeed! As the objective of this process is to assess qualifications needed for the position(s) to be staffed, please let us know if you need access to accommodation to meet your full potential. Applications should be submitted directly via GC jobs however, if you need an accommodation in completing and submitting your application, send us an email at . The same applies should you proceed to the next assessment stage, such as an exam or interview. Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed so candidates with functional limitations can fully demonstrate their abilities

Only applications received directly via the System (https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1710?toggleLanguage=en) will be accepted.

If you do not clearly demonstrate how you meet all screening criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application

Work environment

What we offer:
TBS is a central agency located in the National Capital Region. Working at TBS offers a unique opportunity to:
• contribute to the work of a central federal agency;
• be part of cultivating the federal public service as a model workplace.

With high-performing teams and innovative practices, TBS professionals in various fields serve Canadians by:
• collaborating on government-wide initiatives;
• driving excellence in people management;
• taking initiative;
• effectively managing risks.

TBS’s new flagship facility at 90 Elgin St., in the heart of downtown Ottawa, is the hub of its activities. The new building:
• is configured using Workplace 2.0;
• has Wi-Fi throughout;
• has many fully equipped video-conferencing areas to support collaboration and innovation;
• has amenities such as showers and change rooms;
• has secure bicycle storage, allowing employees to commute using Ottawa’s scenic bike path system.

Intent of the process

ANTICIPATORY PROCESS - A pool of qualified persons resulting from this process will be created and will be used to fill similar positions at the Treasury Board Secretariat with linguistic profiles (bilingual imperative BBB/BBB, bilingual imperative BBC/BBC, bilingual imperative CBC/CBC) as well as tenures (indeterminate, deployment, acting, assignment, secondment, specified period) which may vary according to the position being staffed..

By applying to this process, you consent to your personal application-related information being shared with other hiring managers at the Treasury Board Secretariat interested in staffing similar positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
- Experience in coordinating briefing material in support of senior officials*;
- Experience in the quality control of written documents;
- Experience working in a ministerial support environment (such as in a Ministerial Correspondence office, in a Parliamentary Affairs office, in a Cabinet Affairs office, or a Ministerial office) or in the office of a Senior official*;
- Experience in using a tracking system or a data base.

Definition:
* Senior officials are defined as Director level (EX-01) and above within the public service. In the private sector, a senior official is defined as a leader who has the authority to influence change/direct the work for a company/organization.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- Bilingual imperative - CBC/CBC;
- Bilingual imperative - BBC/BBC.

Information on language requirements

ABILITIES:
- Ability to communicate effectively orally;
- Ability to communicate effectively in writing;
- Ability to plan, prioritize and organize workload under pressure in a fast-paced environment to ensure objectives and deadlines are met.

PERSONAL SUITABILITY:
- Working effectively with others;
- Attention to detail;
- Flexibility;
- Showing initiative and being action oriented.

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE:
- Experience in using the following computer applications such as, but not limited to: Excel, Foxit PhantomPDF and/or Acrobat DC to create PDF ebinders or compress documents.

ORGANIZATIONAL NEEDS :
- In support of achieving a diverse workforce, consideration may be given to candidates self-declare as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with disabilities, members of visible minorities, and women.

Information on employment equity

- Treasury Board Secretariat employees affected by workforce adjustment may be appointed before persons employed by other government organizations.

OPERATIONAL REQUIREMENTS:
- Employees are required to work overtime on a regular basis, without notice.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ASSESSMENT METHODS:
Reference checks may be sought.
An interview may be administered.
A written exam may be administered.
You must provide proof of your education credentials.

Pass marks will be established for each qualification. However, achieving the pass mark is not a guarantee of an appointment or that candidates will be put through the next stages of the assessment process. A cut-off score and/or a top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process at any step if there is a sufficient number of candidates to meet the immediate and anticipated staffing needs. You will be notified if this approach is used.

COMMUNICATIONS:
We will communicate with you about this process by email. As a result, you must update your Public Service Resourcing System profile if it changes. Applicants should use an email address that accepts messages from unknown senders (some email systems block such messages).
If you do not respond to our communications, we will interpret this as your withdrawal from the process.
All of the information collected during the selection process, including behaviour and communication, from the time of application until the end of the process, may be used to evaluate candidates.

An assignment, secondment, or acting appointment requires approval of your supervisor.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.