Pay Clerk, Administrative Assistant, Recruitment Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

In your GC Jobs questionnaire responses, clarity, coherence, conciseness as well as appropriate attention to detail (spelling, grammar and relevance to the factor being substantiated) will be used to evaluate the essential qualifications.

One or more assessments such as screening, Second Language Evaluation (SLE) testing, or reference checks may be conducted simultaneously. Assessments may start as early as January 2024.

Duties

Pay Clerk:

• Compiles, maintains and updates records of pay activities in the pay system and generates pay reports
• Reviews, verifies and inputs employees’ pay claims in the pay system
• Responds to written and telephone inquiries from employees in consultation with supervisors
• Issues Records of Employment

Administrative Assistant:

• Assists management in day-to-day operations by providing administrative support
• Plans meetings, training sessions and conference calls, as well as organizes logistics, using Outlook and MS Teams
• Generates reports and prepares charts, graphs and other documentation
• Reviews and responds to internal inquiries and facilitates communication between various partners

Recruitment Clerk:

• Promotes census test employment opportunities within their designated work area by posting promotional material
• Communicates with candidates by phone to assess their job applications
• Performs data entry and records maintenance of recruitment files
• Responds to written and telephone inquiries regarding recruitment activities
• Conducts second language testing

Work environment

Are you looking for a new challenge and an opportunity to make a direct impact on the planning of the 2026 Census of Population? Look no further! We are currently hiring for census test positions.

What is a census test?
Between censuses, Statistics Canada takes steps to ensure that each census produces relevant information that Canadians can use to make informed decisions. The 2024 Census Test is conducted to evaluate the census questionnaire (including new and modified content) and collection procedures and tools to prepare for the 2026 Census of Population. To do so, we hire new employees to help assess these new procedures, systems, and tools.

Our ideal candidate is:
• Looking for a short term and exciting opportunity (between 3-4 months)
• New to census and wants to learn about the project
• Looking for meaningful work and an opportunity to have a direct impact on the 2026 Census
• A dedicated team member that likes to provide feedback and recommendations
• Able to perform basic computer tasks

If this sounds like you, apply today! We look forward to hearing from you.

What is the work environment?
For the Administrative Assistant and Recruitment Clerk positions: staff for these positions will be working fully remotely from home.

For the Pay Clerk position: staff for this position will be working remotely from home for a majority of the time and will be required to work from a physical office in Ottawa on a rotational basis.

Intent of the process

The immediate need is to staff three CR-04 positions.

The pool of qualified candidates established from this process may be used to staff similar positions for the 2024 Census Test with various linguistic profiles, tenures and/or security clearances.

Positions to be filled: 3

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

• Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience

Degree equivalency

Essential Experiences:

• Experience in providing general administrative support services in an office environment
• Experience in the use of Microsoft Office applications (e.g. Outlook, Word, Excel) or similar software

Competencies:

• Thinking things through
• Working effectively with others
• Showing initiative and being action oriented
• Demonstrating integrity and respect

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Language Requirement:

Bilingual imperative - BBB/BBB
Bilingual imperative - CBC/CBC

Information on language requirements

Abilities:

• Ability to communicate effectively in writing
• Ability to communicate effectively orally
• Ability to work in a team so that the section attains its objectives
• Ability to adapt to changing priorities and respect deadlines

Personal Suitability:

• Client service orientation
• Dependability

The following may be applied / assessed at a later date (may be needed for the job)

Asset Experience:

• Providing administrative support services in human resources in areas such as recruitment, staffing, employment equity, classification or labour relations
• Taking and transcribing minutes of meetings, including records of decisions
• Scheduling and organizing teleconferences, videoconferences or meetings
• Providing support services in the management of projects
• Scheduling and organizing travel arrangements
• Verifying and/or processing travel claims and invoices
• Using a travel management system
• Processing payroll transactions
• Providing pay services
• Providing service to clients by telephone, in person or in writing

Organizational Needs:

Statistics Canada is committed to hiring and promoting a skilled and diversified workforce representative of the population it serves. Preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Indigenous peoples, Women, Visible Minorities and Persons with Disabilities.

Information on employment equity

Conditions of employment

For all positions:
• Reliability Status security clearance
• Availability and willingness to work overtime according to operational needs
• Have a secure office space and a private area at your place of residence to make confidential phone calls
• Have reliable internet access at your place of residence

Required for Recruitment Clerk and Administrative Assistant positions:
• Availability and willingness to travel occasionally according to operational needs
• Availability and willingness to work evenings and weekends according to operational needs

Required only for Recruitment Clerk position:
• Possess a valid driver’s licence

The above conditions of employment must be met before an appointment is made and maintained throughout the employment. All costs associated with meeting the conditions of employment are the candidate’s responsibility.

Other information

Candidates need to submit their applications via the GCJobs platform. Persons with disabilities preventing them from applying online are asked to contact the email referenced below under “Contact Information.”

Candidates are entitled to participate in the appointment process in the official language of their choice (English or French). Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.