Ministerial Correspondence Editor

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

❗ Global Affairs Canada will be following the direction from the Office of the Chief Human Resource Officer on the introduction of a common hybrid work model across the federal public service. This common hybrid work model will consist of work on site at least 2–3 days each week, or 40–60% of their regular schedule.

NO APPLICATION VIA E-MAIL WILL BE ACCEPTED. YOU MUST APPLY VIA WWW.JOBS-EMPLOIS.GC.CA

Candidates must answer the screening questions, and these will be the only tool used for pre-selection in this process. Please note that a cover letter is not required.

Candidates must also submit a résumé with their application, which will only be used to validate the information provided in their answers to the screening questions.

Answers to the pre-selection questions must clearly demonstrate, using concrete examples (what, why, how, for whom, where, when and for how long), that candidates meet ALL the essential experience and educational qualifications for the position(s) for which they are applying. Otherwise, their application will be rejected.

Please note that asset qualifications are not mandatory in order to apply to this process. However, they may be invoked at any time of the selection process, including the screening stage. Therefore, if candidates have one or all asset qualifications from experience, candidates must also describe in their answers to the screening questions how they meet these qualifications with detailed and concrete examples.

Duties

The ministerial correspondence editors provide both English and French editing, proofreading and quality control services for the correspondence to be signed by ministers, deputy ministers and parliamentary secretaries at Global Affairs Canada (GAC).

Work environment

The Ministerial Correspondence Division (DCC) strives to be a healthy, inclusive and diverse workplace, where respect, teamwork and collaboration are integral parts of its culture and where innovation is valued.

GAC is committed to promoting and supporting values such as equitable treatment, accommodation and an environment free from harassment and discrimination, as well as encouraging and supporting employees to work at their full potential.

GAC is committed to fostering equity, diversity and inclusion through concrete actions based on respect, collaboration and accountability. GAC is committed to ensuring that its workforce, both domestically and internationally, is representative of the Canadian population of today and tomorrow. To meet this commitment, GAC has a range of measures and initiatives in place to ensure representation at all levels, to provide equitable career opportunities, and to offer a safe, accessible and inclusive workplace where all employees feel free to be themselves. We encourage all individuals who feel qualified to apply, including Indigenous and other racialized people, women, people with disabilities and people from the 2SLGBTQ+ community.

Be part of the change by joining an organization where your voice is heard, valued, respected and amplified. Knowing that diversity fosters innovation, we strongly encourage you to complete the Employment Equity section of your application.

Intent of the process

The intent of this process is to staff 3 positions on an indeterminate basis with PPC/PPC linguistic requirements. A pool of candidates may be established to staff similar positions with various tenures and/or linguistic requirements within GAC.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Degree from a recognized post-secondary institution OR an acceptable combination of education, training and/or related experience

NOTES:

1. Based on their education, training and/or experience, indeterminate incumbents of positions in the IS classification are deemed to meet the minimum education standard whenever a bachelor's degree without specialization is called for in a position classified as IS.

2. At the manager's discretion, an acceptable combination of education, training and/or, related experience* may serve as an alternative to the minimum education standard.

* Related experience is defined as experience in text editing.

Degree equivalency

EXPERIENCE:

• Experience in editing communications products in both French and English.

• Experience in conducting comparative editing of texts translated from French to English or English to French.

• Experience collaborating and consulting with drafters on edits to communications products.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION:

• College diploma or university degree in a field related to the duties of the position (e.g. translation, communications, editing).

Degree equivalency

EXPERIENCE:

• Experience editing correspondence for ministers, deputy ministers or other senior management positions (Assistant Deputy Minister or equivalent and above).

• Experience using a correspondence tracking system such as ccmMercury.

• Significant* experience in editing communications products in both French and English.

• Significant* experience in conducting comparative editing of texts translated from French to English or English to French.

*Significant is defined as the depth and breadth of experience acquired over a period of two years’ full-time work.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (PPC/PPC)
La cote P s’applique aux postes bilingues exigeant l’utilisation de compétences techniques ou spécialisées dans les deux langues officielles.

https://www.canada.ca/fr/secretariat-conseil-tresor/services/dotation/normes-qualification/relatives-langues-officielles.html#specialized

Information on language requirements

ABILITIES:

• Ability to edit ministerial correspondence in both English and French.

• Ability to conduct comparative editing of communications products translated from English to French.

• Ability to achieve results under the pressure of tight timelines and changing priorities.

• Ability to communicate effectively in writing.

• Ability to communicate effectively orally.

PERSONAL SUITABILITIES:

• Attention to detail
• Dependability
• Adaptability
• Respect for diversity
• Client service orientation
• Teamwork
• Effective interpersonal skills

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS:

Willingness and ability to work overtime on short notice

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All written communication could be used to assess the ability to communicate effectively in writing.

• Written test(s) may be administered.
• Interviews may be conducted.
• Reference checks may be conducted.

Depending on the number of applicants, volume management strategies such as application of asset criteria, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, may be used for the purpose of managing applications.

Please note that although you may attain the established pass mark on any of the assessments used in this staffing process, management may decide to use a higher cut off score.

Communication for this process will be via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required. Candidates should include an email address that accepts email from unknown users (some email systems block these types of email).

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Candidates are entitled to participate in the assessment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Please note that we will have to consider that you are no longer interested in participating in the selection process and/or that you have withdrawn your candidacy should you not provide us with an up-to-date email address and/or should you not have responded to an email sent to your attention for action by a specified date and time.

Foreign educational credentials must be assessed by a recognized credential assessment service.
If you have been educated outside of Canada, it is your responsibility to have your certificates and/or diplomas assessed against Canadian educational standards. For more information, please see the Canadian Information Centre for International Credentials at http://www.cicic.ca/927/identifytheorganization-responsible-forrecognition.canada.

Accommodations: In order to ensure that you are assessed in a fair and equitable manner in the next stages, please advise us if you require accommodation measures.

Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process prior to the closing date.
You may also review jobs open to the public through INFOTEL at 1-800-645-5605. The INFOTEL number for persons using a TTY/TDD is 1-800-532-9397."

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.