Inventory - Casual employment opportunities - Various administrative positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

!!! HOW TO APPLY !!!

• Click on "Apply Online" and complete all sections within the job advertisement.
• Ensure that your personal information is complete and accurate.
• Upload the latest version of your résumé.
• Respond to Screening Questions.

Candidates are not required to submit a cover letter. Instead, candidates will be asked to answer screening questions for each essential and asset criteria (education and experience) through the electronic application. Candidates will have to provide concrete examples for each screening question demonstrating how they have acquired the education and experience criteria in one or two paragraphs. Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities.

Other qualifications (asset qualifications):
You must indicate "NO" if you do not have experience in performing a task listed in the section entitled "Asset Qualifications". Responding “NO” to one or more of these non-essential experience questions will not result in the rejection of your application. If you answer “YES” to a non-essential experience question, you should provide information in the format mentioned above to ensure that the assessors are in a position to assess the depth, complexity, and scope of your experience. This will ensure that you can be considered for a specific appointment where asset qualifications would be used.

Work environment

The Office of the Commissioner for Federal Judicial Affairs (FJA) was established in 1978 in order to create an independent entity tasked with providing services to active and retired federally appointed judges and their survivors.

FJA is part of the Core Public Administration and is not serviced by the Pay Centre. We have our own compensation team. FJA has approximately 70 employees. Our offices are located at 99 Metcalfe Street, in the heart of downtown Ottawa. The area is served by all major bus routes and a light rail station, and employees have access in the building to amenities such as kitchens, showers, change rooms, secure bicycle storage and underground parking. At the corner of our building, we have a Second Cup, a Starbucks and a Tim Hortons.

All employees are expected to balance working remotely with being on site for a minimum of 2 days per week.

Intent of the process

This is a continuous intake of applications, to create and maintain an inventory of candidates for casual opportunities.

PLEASE NOTE: that you are required to refresh your application every 90 days or your application will be removed from our inventory. An email notification reminding you that your application will expire will be sent 7 days prior to expiry.

Casual employment definition:
Casual workers are hired for specified periods that may not exceed 90 working days in one calendar year, in a department or in an agency to which the Public Service Commission (PSC) has exclusive authority to make appointments. The period of casual employment may be for one or more than one term, but is not to exceed 90 working days in a department or agency in a calendar year.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

• Experience conducting general *administrative tasks.

*Administrative activities are defined as, but not limited to: preparing various types of documents, responding to inquiries and providing necessary information, paying invoices, managing a generic email box, performing data entry, maintaining a filing system, creating letters from templates, sending and receiving correspondence, managing and distributing information within the office, entering and tracking information in databases, answering phones, booking travel, managing meeting logistics, electronic information management, scanning documents, tracking budget expenses, minutes, client services, etc.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

• Experience in the provision of compensation services in the Federal Public Service.
• Experience in the use of the Phoenix pay system in the compensation and benefits area.
• Experience entering data into an integrated financial system such as SAP or a corporate financial system (i.e. SIGMA, Freebalance, SAGE, etc).
• Experience in verifying and processing invoices, claims or various types of payments.
• Experience in reviewing contracts and agreement documents.
• Experience working in a quasi-judicial or legal environment (Tribunal, Court, Commission, Board, Law firm).
• Experience in the use of CCM Mercury (electronic correspondence management system).
• Experience in maintaining a database and preparing reports.
• Experience coordinating travel arrangements.
• Experience in logistical coordination for meetings.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability status security clearance or secret security clearance depending on the requirements of the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.