Program Administration Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Work with a team of action-oriented staff who strive to improve the daily lives of Northerners. This is accomplished by leading and coordinating program administration by gathering and analyzing information, developing and reviewing departmental performance indicators, and preparing reports, presentations and recommendations for senior management. Promotes and ensures departmental compliance and alignment with strategic goals and supports administrative and financial requirements of the NWT Region Executive Office.

Work environment

Indigenous Services Canada (ISC) and Crown-Indigenous Relations and Northern Affairs (CIRNAC) work collaboratively with partners to improve access to high-quality services for First Nations, Inuit and Métis. Our vision is to support and empower Indigenous peoples to independently deliver services and address the socioeconomic conditions in their communities.

Intent of the process

Immediate need: One (1) full-time indeterminate position at Yellowknife, NWT.

This process will be used to fill current vacancies and to establish a pool of qualified candidates for future opportunities (Deployment, Assignment, Secondment, Acting, Term or Indeterminate) within
Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) with various security requirements (reliability or secret).

*** The pool created as a result of staffing processes at CIRNAC as well as Candidate information/assessment material WILL NOT be shared with other government federal departments outside Northwest Territories to fill vacancies elsewhere across Canada. ***

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

When you apply you will be asked a series of screening questions based on the education and experience criteria below. When answering the screening questions, please provide:
► Concrete and detailed examples to demonstrate how you meet the qualifications;
► Where, when and how the experience was acquired.


EDUCATION:
A secondary school diploma or employer-approved alternatives.

NOTE:
The employer-approved alternatives to a secondary school diploma is:
- An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
• Experience in providing general administrative services and managing the flow of information.
• Experience coordinating program and/or project activities.
• Experience using Microsoft Office Suite (PowerPoint and Excel) and Microsoft Power Platform (Power BI).
• Experience researching, analyzing and synthesizing complex information from a variety of sources to meet job requirements.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:
• Ability to perform quality control of documents.
• Ability to analyze information, identify options and make recommendations.
• Ability to establish and maintain networks of contacts to promote the achievement of work objectives.
• Ability to set priorities and work under pressure.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

PERSONAL SUITABILITY:
• Effective interpersonal skills.
• Judgment.
• Reliability.
• Flexibility.
• Discretion.

The following may be applied / assessed at a later date (may be needed for the job)

The following criteria are not required for the appointment, but preference may be given to candidates who possess these asset qualifications.

ASSET QUALIFICATIONS:
• Experience working and living in the north.
• Experience in project and program management.
• Experience in financial management, including planning, auditing and monitoring.

ORGANIZATIONAL NEEDS:
Crown-Indigenous Relations and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal Persons, Visible Minorities and Persons with Disability.

OPERATIONAL REQUIREMENTS
Willing and able to work overtime on short notice.

Conditions of employment

The following condition must also be met on taking up the position and maintained throughout the employment:
- A Secret Security Clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.