Casual - Administrative Support Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this advertisement, you are applying for a casual job opportunity only. Applicants who meet the minimum qualifications may be contacted for further assessment.

Casual workers are hired for specified periods that may not exceed 90 working days in one calendar year, in a department or in an agency to which the Public Service Commission (PSC) has exclusive authority to make appointments. The period of casual employment may be for one or more than one term, but is not to exceed 90 working days in a department or agency in a calendar year.

Duties

Are you efficient? Organized? Do you like to perform various administrative tasks? Above all, you enjoy providing support and assistance to your team members!

This position is for you!

As an Administrative Support Assistant, you will be responsible for supporting the following services for the Associate Director’s Office at the Lethbridge Research and Development Centre:
• Provide administrative support services to the Associate Director’s Office.
• Review and track forms to obtain approvals for various requests (including travel, conference attendance and training).
• Review and track publications and copyright requests for approval.
• Manage calendars and mailboxes.
• Sort and classify paper documents or electronic files.
• Document and maintain up-to-date tools and information guides.
• Prepare, record and distribute agendas and minutes for multiple committee meetings.
• Provide support for employees submitting travel requests and expense reports.

Intent of the process

We are seeking to fill ONE full-time CASUAL (90-working-day) contract with a start date as soon as possible.

This process is for casual employment only which is a temporary employment of 90 workings days or less in a calendar year.

Positions to be filled: 1

Information you must provide

Your résumé.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

High school diploma or acceptable combination of education, training and/or experience.

Experience planning, organizing and prioritizing work within an office environment.
Experience preparing, editing, formatting, and reviewing a variety of documents and correspondence.
Experience using MS Outlook, MS Excel and MS Word.

Initiative
Effective Interpersonal Relations
Adaptability
Attention to Detail
Written Communication

The following may be applied / assessed at a later date (may be needed for the job)

Diploma from a recognized post-secondary institution with acceptable specialization in office administration, business administration, or a field relevant to the position.

Ability to Problem Solve.

Degree equivalency

Agriculture and Agri-food Canada recognizes that the diversity of its employee population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We encourage women (especially in non-traditional occupations), Indigenous peoples (Aboriginal peoples), persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the Employment Equity groups as selection may be limited to candidates belonging to one or more of the groups.

Information on employment equity

Conditions of employment

Reliability Status security clearance

Ability and willingness to work overtime at peak periods.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

APPLICATION & CORRESPONDENCE INFORMATION

You can submit your application online or by sending your resume by email to .

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information".

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.