Inventory – Administrative Position – Casual Employment – Two (2) days a week

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

The Federal Public Service is stronger and most effective when we reflect the diversity of the Canadian population we serve. Employment and Social Development Canada (ESDC) is dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of Canadian society. All candidates who believe they are qualified are encouraged to apply, including Black, other racialized and Indigenous peoples, women, persons with disabilities and persons of the 2SLGBTQIA+ community.

This role requires onsite work because the work cannot be performed efficiently or effectively offsite.

The screening questions must be completed when you apply for this selection process. Resumes will be used to validate the experience in the screening questions. It is your responsibility to update your resume to reflect the experience requested. Proof of education will also be requested at a later date.

Candidates will not be solicited for incomplete information. Failure to provide this information in the requested format may results in your application being rejected.

Duties

Provide administrative support to senior manager, including but not limited to:
• Providing support in day-to-day activities
• Planning and coordinating meetings and events, including with external stakeholders
• Preparation of all required meeting materials
• Coordinating travel
• Providing support on financial and human resources files
• Managing public line calls and follow up

Intent of the process

The purpose of this inventory is to fill an immediate casual employment position for an Executive Assistant.

Casual Employment Defined:
Casual employment is a temporary employment of 90 working days or less, in a calendar year, to meet needs arising from such contingencies as vacations, sick and training leaves, to conduct special projects that are anticipated but dependent of the availability of funds, etc. Casual workers are excluded from the provisions of the Public Service Employment Act (PSEA). This means casual workers will not be eligible to apply to internal selection processes. In addition, the PSEA specifies that the number of days worked as a casual worker cannot exceed 90 days in a calendar year within the same department.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
EXP1. Experience in providing administrative services.
EXP2. Experience in preparing agendas, arranging meetings, teleconferences, and videoconferences.
EXP3. Experience in customer service.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE
AEXP1. Experience providing executive and administrative services to a senior executive.
AEXP2. Experience in providing financial and human resources services to a supervisor/manager.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Employment and Social Development Canada is committed to Employment Equity (EE). In order to achieve a representative workforce, selection may be based on qualified candidates self-declaring as belonging to one or more of the following EE designated groups: Indigenous peoples, persons with disabilities, women and visible minorities. We encourage you to indicate if you belong to one or more of the designated groups by completing the EE section in your application.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Once the poster is closed, management will review the answers to the pre-selection questions and résumés.

Only those selected will be invited for interviews.

A reference check may be carried out.

You must provide proof of your education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

***Communication***
No acknowledgement of receipt will be sent.

PLEASE NOTE: Candidates will be contacted by email. It is imperative that you provide a current email address that accepts emails from unknown users (some e-mail systems block these types of e-mails). Candidates are strongly encouraged to check their email on a regular basis. It is the candidate's responsibility to inform us of any changes regarding contact information.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.