Human Resources Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Did you know that the result of Forbes Magazine's 2024 survey ranked Elections Canada as the 4th best employer in the country and 1st as a federal organization?

Duties

As a Human Resources Assistant working in staffing, you will be asked to:

✔ Draft advertisements and notifications to staff positions using the Public Service Resourcing System (PSRS) (what you are looking at right now!)
✔ Draft and issue letters of offer
✔ Coordinate with candidates on selection processes (just like this one!) such as sending invitations to exams, interviews, etc., and responding to accommodation and rescheduling requests
✔ Prepare and maintain assessment board reports in Excel to track the assessment results from selection processes
✔ Liaise with clients to request documentation and information
✔ Collaborate with the Human Resources Advisor to support the client’s staffing needs
✔ Complete data entries in a Human Resources Information Management System

Work environment

Would you like to be part of a dynamic team that values innovation and collaboration? Join the Staffing team at Elections Canada. The team provides professional, innovative and timely services to managers seeking to build a competent and diverse workforce.

Elections Canada offers a hybrid work model which permits telework based on operational requirements. At Elections Canada, employees are expected to work onsite at least 2 days per week (or a minimum of 40% of their working schedule), which include one fixed day onsite. Work arrangements outside of this model may be considered on an exceptional basis.

If it is a work environment that interests you...You believe you have the skills needed for the job... Maybe YOU are the one we are looking for. Don’t hesitate, apply!

Intent of the process

The immediate intent of this process is to staff one (1) term position.

A pool qualified candidates will be established to fill positions at the same or equivalent group and level at Elections Canada with varying tenures (such as indeterminate, specified period, casual).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
Experience providing client services* or administrative support services**.

*Client service may include providing service to clients is defined as, but is not limited to: answering telephone calls, providing assistance to clients, serving the public.
** Administrative support services may include, but not limited to: the performance of tasks such as entering/tracking information in databases, planning or coordinating meetings, preparing or reviewing documents for accuracy, coordinating incoming and outgoing correspondence, filing, writing minutes of meetings, collecting data and preparing tables.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCES:
Experience in data input and extraction to produce reports.
Experience in supporting Human Resources Advisors.
Experience in coordinating information sessions or administering various written exams and/or interviews.
Experience using a Human Resources Management System, such as PeopleSoft, MyGCHR, PIMS, PSRS.
Experience entering data in a human resources system.

OPERATIONNAL NEED:
Be willing to come to work at least 2 times a week at the office located at 30 Victoria Street in Gatineau.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES:
Ability to establish priorities and manage a high volume of work.
Ability to communicate in writing.
Ability to communicate orally.

PERSONAL SUITABILITIES:
Effective Interpersonal skills
Resourcefulness
Detail oriented
Client Service Orientation

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment:
Reliability Status security clearance.
Consent to observe strict political impartiality and neutrality for the duration of employment.
Willingness and ability to work overtime on as when needed and on short notice.
A working internet connection is required to perform the duties of the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please note that the use of Generative Artificial Intelligence to answer questions at any stage of this process is prohibited. If such use were proven, this could result in you being eliminated from this process.

Persons are entitled to participate in the selection process in the official language of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.