Information Management Validation Technician (Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

*If you applied on (23-RCM-IA-X-H-DART-ARMS-121568), you do not have to re-apply.

Persons with a priority entitlement may self-refer if interested in the AS-02/ADM-02 position and will be considered in priority to all other applicants.

HOW TO ANSWER SCREENING QUESTIONS

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education, and the essential and asset experience qualifications. Your responses to these questions will be used as a primary source of information and your resume may only be used to validate this information. Failing to do so could result in your application being rejected.

• Provide responses in complete sentence format.
• Each response must include concrete, specific examples that speak directly to the experience sought.
• Each example must include WHEN and WHERE the example took place, background of each situation, WHAT you did, HOW you did it, what your role was in the situation, and what was the outcome.
• Focus on what you did. In referring to an experience achieved in the context of a team, set your role apart from the role(s) of others.
• Simply listing your job duties, or indicating 'refer to resume', is not sufficient.
• Please DO NOT send a cover letter. The screening questions replace the cover letter. We will NOT review cover letters.

Please consult the "Other Information" section to learn more about this process.

Duties

The RCMP Administrative Records Management Services (ARMS) provides IM advice, guidance services and life cycle management services to H Division Headquarters (HQ) Units, detachments and district offices throughout Nova Scotia. The main responsibilities of an IM Validation Technician include:

• Providing IM subject matter expertise to operational clients through client awareness and training sessions.
• Managing system access and training to various Information Management Systems; and
• Providing guidance and advice on policies and procedures, as well as day to day client services.

ARMS administers an Information Management program that is both extensive and diverse. With the large client portfolio that IM supports, you will have the opportunity to work with various client groups and be engaged in a dynamic work environment. In our section, we strive to further the IM program and support the Division as a team so we highly value individuals who work well with others. The IM Validation Technician reports directly to an Information Administrator Team Lead of Administrative Records Management Services.

If you wish to provide administrative support to the RCMP, please submit your application!

Depending upon the position being staffed, there may be the option to exercise a hybrid work model. Please note there is no option for a full time telework agreement, as the incumbent will be required to regularly attend H Division Headquarters, 80 Garland Avenue, Dartmouth, Nova Scotia and surrounding areas.

Work environment

WORK ENVIRONMENT

Working with the RCMP, a world-renowned innovative organization, you will experience meaningful work and have a real impact on the daily operations as well as job satisfaction while knowing that you are making a real difference. These opportunities are located in a law enforcement environment which includes regular contact with uniformed and armed police officers.

⭐What do we offer?

At the RCMP we foster a work environment where employees have opportunities to grow, learn, progress in their careers and have job satisfaction over the long-term. You’ll enjoy:

✅ A career among a dynamic and dedicated team
✅ Opportunities for advancement
✅ A diverse, respectful and inclusive work environment
✅ A total benefits package including a competitive salary, health and dental insurance plans, pension plan and a variety of leave entitlements

Intent of the process

This is an anticipatory staffing process designed to create a pool of qualified candidates. The pool of qualified candidates may be used to staff similar positions at this group and level with various security requirements, conditions of employment as well as various tenures.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS:

EDUCATION:

A secondary school diploma or employer-approved alternatives (see Note 1).

Notes 1:
The employer-approved alternatives to a secondary school diploma are:
A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

Substantial* experience providing Information Management (IM) advice and support to clients.

Substantial* experience interpreting and applying policy, procedures or legislation.

Substantial *experience using word processing and spreadsheet applications.

Substantial* experience in delivering training or presentations.

*Substantial is defined as experience acquired for more than 6 months.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:

EXPERIENCE:

Experience coordinating Access to Information and Privacy Act (ATIP) or Freedom of Information and Protection of Privacy Act (FOIPOP) requests.

Experience in participating in or leading a project or work group.

Experience using an Electronic Document and Records Management System (EDRMS) or PROS (Police Reporting Occurrence System).

Experience working in a law enforcement environment.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE:

Knowledge of the concepts and practices associated with Information Management

ABILITIES:

Ability to communicate effectively orally

Ability to communicate effectively in writing

Ability to analyse situations and formulate recommendations

Ability to develop and deliver presentations, information sessions or training

PERSONAL SUITABILITY:

Effective Interpersonal Skills

Dependability

Judgement

Showing initiative and being action oriented

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:

The RCMP is committed to having a skilled, diversified workforce reflective of Canadian society, to the equitable representation of women, Aboriginal peoples, persons with disabilities and visible minorities.

OPERATIONAL REQUIREMENTS

- Possession of a valid driver’s licence
- Willingness and ability to travel for work and/or training purposes with overnight stays
- Willingness and ability to work overtime, as required.
- Willingness and ability to work in a busy police environment, including a possible exposure to unsettling or graphic material.

Conditions of employment

Reliability Status security clearance - Successful candidates will require as a minimum, a valid RCMP Enhanced Reliability Status security clearance prior to appointment and throughout the tenure of their employment. The process to obtain RCMP security clearance involves a security/reliability interview and a field investigation regarding matters of criminal activity which includes reference checks, verification of credit/financial status, education, employment, etc. As such, the process may take several weeks or months to complete.

To be granted RCMP security clearance and to maintain the ethical standards of the RCMP, candidates must not be, or have been, involved in certain criminal activities*, have been dishonourably discharged, have pending personal bankruptcies, etc. For additional information and a complete list of activities, please visithttp://www.rcmp-grc.gc.ca/en/qualifications-and-requirements and read the section titled “To apply as a police officer, you must not have”, as well as the applicable considerations. The security requirements are the same for all employees of the RCMP.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The client organization will accept applications on-line only.

All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:

Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.

Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.

Applicants can verify the status of their applications, at any time.

Applicants can be notified electronically of tests or interviews and results.

For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on- line.

To submit an application on-line, please select the button "Apply Online" below.

Persons with disabilities preventing them from applying on-line are asked to contact 1- 800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice.

Our means of communication with applicants is via e-mail. Please ensure to include a functional e-mail address, which will accept messages from unknown users (some e- mail systems block these types of e-mails). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

All communication relating to this process may be used in the assessment of other qualifications.

Depending on the number of applicants, Department needs and HR plans, volume management strategies such as random selection, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates.

A situational exercise may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates will be required to pay for their own travel.

Proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process.

Education obtained outside of Canada must be evaluated. Please contact the International Credential Evaluation Services as soon as possible to initiate the evaluation process http://www.cicic.ca/

If the name identified on the above documents is different than your current legal name, please also provide proof of name change.

You must provide proof of your Canadian Citizenship or Permanent Residency. The original of one of the following documents must be provided for verification:
Provincial or territorial birth certificate
Naturalization certificates (issued prior to Jan. 1, 1947)
Registration of Birth Abroad certificates (issued between Jan. 1, 1947 and Feb.14, 1977)
Certificates of Retention
Citizenship certificate
Permanent Resident Status/Card

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.