Launch your career at Fisheries and Oceans Canada and the Canadian Coast Guard!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

⏱️ We invite you to submit your application without further delay, since our strategy behind this process is convenient (and simple). Our goal is to complete this selection process in as little as a few weeks. This means that you could launch your career in the federal government very quickly!

📌 In support of achieving a diverse workforce, the first wave of assessments will be limited to candidates who self-declare as a member of one of the following Employment Equity groups: Aboriginal persons, persons with disabilities, and visible minorities. Please note that volume management strategies could be used at any stage of this selection process.

Work environment

► JOIN US! WHY? ◄

🥇 We are recognized as one of National Capital Region's Top Employers (2023)!

🐟 Did you know? Fisheries and Oceans Canada (DFO) leads the management of Canada’s fisheries and the safeguarding of Canadian waters. The Canadian Coast Guard, a Special Operating Agency within DFO, is responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

Intent of the process

→ The intent of this selection process is to create a pool of partially qualified candidates to staff various bilingual administrative assistant positions in the Department of Fisheries and Oceans Canada and the Canadian Coast Guard. These positions are located in Ottawa (Ontario).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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REQUIRED EDUCATION
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✔️ A Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

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REQUIRED EXPERIENCE
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✔️ Experience in providing client services.
✔️ Experience in using the Microsoft Office suite (or equivalent), such as Word, Excel, PowerPoint and Outlook.
✔️ Experience in performing administrative and/or operational services*.

*Administrative and/or operational services are defined as, but not limited to: coordinating meetings; managing correspondence; preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry; drafting, editing, verifying and proofreading correspondence and/or reports, producing various reports for management and other related duties.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

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REQUIRED COMPETENCIES
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✔️ Demonstrating integrity and respect.
✔️ Thinking things through.
✔️ Working effectively with others.
✔️ Showing initiative and being action-oriented.

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REQUIRED ABILITIES
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✔️ Ability to manage workload, conflicting priorities and meet tight deadlines.
✔️ Ability to communicate effectively orally.
✔️ Ability to communicate effectively in writing.

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REQUIRED PERSONNAL SUITABILITY
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✔️ Attention to details.

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CONDITION OF EMPLOYMENT
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✔️ Reliability / Secret Security Requirement.

The following may be applied / assessed at a later date (may be needed for the job)

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OPERATIONAL REQUIREMENTS
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✔️ The willingness and ability to work overtime, often on short notice.
✔️ The willingness and ability to work flexible hours, (ex: 9-5 or 10-6), as required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

► HOW DOES THIS PROCESS WORK? ◄

⓵ Application
→ To be submitted between October 23, 2023, and October 25, 2023, inclusively.
You will need to answer the Screening Questions in which you must demonstrate how you meet every criteria in the Essential Qualifications listed above in your online application. Do not forget to provide concrete examples of your work experience.

⓶ Second Language Evaluations - Reading comprehension and Writing expression.
→ To be completed between October 26, 2023, and November 1, 2023, inclusively.
If you already have valid* Second Language Evaluation results in Reading comprehension and Writing expression, you will need to provide them to us at the latest on November 1st, 2023. You can obtain a copy of your results by submitting a request here: https://www5.psc-cfp.gc.ca/form/ppc-cpp/test-examen-result/result-eng.htm.

*Valid Second Language Evaluations results are issued by the Public Service Commission and must not be expired.

⓷ Take-home Written Exam
→ To be completed between November 7, 2023, and November 9, 2023, inclusively.
You will be invited to perform an online written take-home exam.

⓸ Interview
→ Will take place on November 22, 2023, and November 23, 2023.
You will be invited to an interview conducted virtually* or in person: it’s up to you!

*The Microsoft Teams (MS Teams) video conferencing platform will be used, the video function in MS Teams will be used throughout the interview.

⓹ Pool establishment
If successful at all stages, you will be placed on the list of partially qualified candidates and referred to hiring managers who may choose to do a reference check.

❗ IMPORTANT NOTES ❗

● We are targeting the dates indicated above for the assessments. However, please note that these dates are subject to change. If so, we will inform you by e-mail. It is your responsibility to monitor your e-mail inbox closely.

● You must be successful at each step of this selection process in order to be invited to the next assessment.

● All information obtained throughout the selection process, from the time of application to the conclusion of the process, may be used for evaluation purposes.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.