Various administrative positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

**** Please note that the first wave of evaluation will take place during the week of October 30, 2023. To be included in this first evaluation wave, you must apply before October 23, 2023. If you do not apply before this date, your application will be considered for subsequent evaluation waves. ****

The Canadian Grain Commission (CGC) is committed to conducting inclusive and barrier-free staffing processes, if you have a functional limitation or a disability that may impact your performance at any steps of the process, such as when submitting your application online, completing an exam or a written exercise and/or participating in an interview, you may request an accommodation.

Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed, and to allow candidates to fully demonstrate their abilities.

Should you be invited to participate in an exam, a written exercise, or an interview, you will receive an e-mail including additional information on the assessment format so that you can determine if you may require an accommodation.

All information received will be kept confidential.

If you require accommodation, support in completing and submitting your application, or if you are unable to apply online, please make your request as soon as possible to the address listed below under "Contact information" prior to the closing date of this employment opportunity.

Work environment

The Canadian Grain Commission (CGC) is a federal department responsible to ensure the integrity and marketability of grain for the domestic and international grain trade, from producer to global customer.

The CGC is a significant part of Canada’s dynamic and diverse agricultural sector. We regulate grain handling in Canada, set grain standards and conduct research on grain. At the CGC, we strive to live our values of excellence, integrity, respect and accountability.

We promote work-life balance and have an Employee and Family Assistance program to support you and your family.

Intent of the process

For the moment we have one (1) term and one (1) indeterminate positions to be filled in Human Resources Branch.

This inventory may be used to establish a pool of qualified candidates to staff similar positions, at the same group and level or equivalent, with various security requirements, various tenures (indeterminate, specified period, deployment, acting, casual employment, part-time worker, assignment and secondment) and with various linguistic profiles.

If you already qualified in a selection process for an AS-01/CR-05 or equivalent position, please let us know by sending an email to the address at the bottom of the advertisement.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or employer-approved alternatives (see Notes).

Notes:
1. The employer-approved alternatives to a secondary school diploma are:

✔A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
✔An acceptable* combination of education, training and/or experience.

*When applying the “acceptable combination of education, training and/or experience” alternative, candidates will be asked to clearly demonstrate how their combined experience and/or training establishes their aptitude to perform the duties of an administrative professional in their application. Decisions regarding exceptions to educational credentials will be made by the hiring managers. If you have questions, please contact the CGC Staffing team at .

Degree equivalency

ESSENTIAL EXPERIENCE:
-Experience in using spreadsheet processing software such as Microsoft Excel.
-Experience in using word processing software such as Microsoft Word.
-**Experience providing support services in a client-oriented office environment.
(e.g. contracting, material management, minute taking and distribution; organizing meetings/interviews, data entry, verifying and producing correspondence, booking travel, processing financial documents such as accounts payable/accounts receivable, creating and maintaining files, responding to client inquiries and/or requests.)

**You must be able to demonstrate that you have experience in performing at least two of the support services listed above.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:
(Asset qualifications are other criteria that may be required for the job. This does not mean that you must have all these qualifications, but they may be a deciding factor in choosing the person to be appointed).

Experience in Human Resources:
-Experience providing support services in staffing as a Human Resources Assistant/Coordinator.
-Experience providing support services in classification as a Human Resources Assistant/Coordinator.
-Experience providing support services in labour relations as a Human Resources Assistant/Coordinator.
-Experience providing support services in learning as a Human Resources Assistant/Coordinator.
-Experience processing transactions in a system such as PeopleSoft.

Experience in Finance:
-Experience in processing financial transactions, such as but not limited to: accounts payables, accounts receivables or preparing deposits/allocations using a computerized financial management system.
-Experience using a financial management system such as SAP.
-Experience working with excel including ability to create formulas and maintain large data set.
-Experience in applying financial laws, policies, directives, guidelines OR procedures.

Experience in Records Information Management:
-Experience using a records information management system.
-Experience providing record management services such as classifying, coding, filing, retrieving, retaining and disposing of documentation.

General Administrative Experience:
-Experience performing administrative activities in the office of a manager or executive.
-Experience booking travel using the HRG Shared Travel Services (STS) system.
-Experience in processing incoming and outgoing mail and/or courier packages.
-Experience in providing contract administration and material management support services, including the purchasing of goods and services.
-Experience using different systems/applications including but not limited to the following: PowerPoint, Microsoft Word, Microsoft Excel, Adobe Acrobat, WebEx, Microsoft Teams, Slido etc. for the purpose of developing advanced presentations and reports

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
-English Essential
-Bilingual Imperative (BBB/BBB)

Information on language requirements

COMPETENCIES:
-Analytical Thinking;
-Client Focus;
-Initiative;
-Adaptability;
-Being a Team Player;
-Effective Interactive Communication.

ABILITIES:
-Ability to use spreadsheets and word processing software.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:

Employment Equity:

The CGC would like its workforce to be reflective of the population it serves. As a result, preference may be given to candidates who are members of an Employment Equity group: Aboriginal peoples, Members of visible minorities, Persons with disabilities, Women. Therefore, we encourage candidates to indicate voluntarily on their application if they are a member of one of these groups.

Conditions of employment

Reliability Status security clearance

OTHER CONDITIONS OF EMPLOYMENT:
-Availability and consent to work overtime and on call as required.
-Availability and consent to travel.
-Ability and willingness to be exposed to grain dust / soil, and to outdoor conditions in an industrial environment. Known allergies must be controlled through the use of personal protective equipment and/or medication, and must not impinge upon the duties to be performed.

Candidates must meet all of the applicable Conditions of Employment at the time of appointment and throughout their period of employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

GENERAL INFORMATION:
Candidates are entitled to participate in the selection process in the official language of their choice.

YOUR APPLICATION:
In order for your application to be considered you must respond to the assessment questions as a part of the application process. Failure to submit a response to these questions WILL result in your application being screened out of this process.
Applications within this inventory are valid for a period of 365 days (1 year). Before the expiry of this refresh period, you will be required to resubmit your application in order to ensure your continued consideration for this selection process. You will be notified 30 days before the expiration of the refresh period in order to provide you with the opportunity to resubmit your application.

DOCUMENTS REQUIRED:
Proof of your education credential(s) will be required. Education MUST have been acquired at the time of application.

ASSESSMENT STRATEGY:
Qualifications indicated on this advertisement may be assessed throughout the selection process effective from the time you submit your application. This includes any correspondence (written or oral) with Human Resources and Management.

Pass marks will be established for each qualification. However, achieving the pass mark is not a guarantee of an appointment or that candidates will be put through the next stages of the assessment process. A cut-off score, top-down approach or random selection may be used at any step if there is a sufficient number of candidates to meet anticipated staffing needs.

COMMUNICATION:
Candidates are encouraged to regularly update their profile and substantive level.

Acknowledgment of receipt of applications will not be sent. Candidates will be contacted and invited to assessments via email. It is imperative that you provide a valid email address that accepts email from unknown users (some messaging systems block these types of correspondence). Candidates are responsible for checking their emails, as well as their junk emails, regularly. In addition, you need to inform us of any changes to your contact information. If you fail to follow these recommendations, you may be eliminated from the selection process.

TRAVEL:
Please note that in order to proceed with assessments, candidates may be required to travel to the closest assessment location (such as CGC Regional Offices).

Travel cost for individuals who are not Federal Public Servants will not be covered.

Federal Public Servants’ travel will be covered in accordance with the National Joint Council’s Travel Directive.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.