Parliamentary Affairs Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only applications received directly via the System (https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1710?toggleLanguage=en) will be accepted.

If you do not clearly demonstrate how you meet all screening criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application

Work environment

What we offer:

TBS is a central agency located in the National Capital Region. Working at TBS offers a unique opportunity to:
- contribute to the work of a central federal agency;
- be part of cultivating the federal public service as a model workplace.

With high-performing teams and innovative practices, TBS professionals in various fields serve Canadians by:
- collaborating on government-wide initiatives;
- driving excellence in people management;
- taking initiative;
- effectively managing risks.

TBS’s new flagship facility at 90 Elgin St., in the heart of downtown Ottawa, is the hub of its activities. The new building:
- is configured using Workplace 2.0;
- has Wi-Fi throughout;
- has many fully equipped video-conferencing areas to support collaboration and innovation;
- has amenities such as showers and change rooms;
- has secure bicycle storage, allowing employees to commute using Ottawa’s scenic bike path system.

Intent of the process

The initial intent of this process is to offer one indeterminate appointment.

A pool of qualified persons resulting from this process will be created and will be used to fill similar positions with linguistic profiles (english essential, bilingual imperative BBB/BBB, bilingual imperative CBC/CBC, bilingual non imperative BBB/BBB, bilingual non imperative CBC/CBC) as well as tenures (indeterminate, deployment, acting, assignment, secondment, specified period) which may vary according to the position being staffed.

This pool may be used to staff similar positions in other organizations within the core public administration (Eligibility for job opportunities in federal organizations - Canada.ca).

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- A secondary school diploma or employer-approved alternative.

The employer-approved alternative to a secondary school diploma is an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
- Experience researching, analyzing and preparing (including proofreading and editing) written materials for senior officials* or a minister’s office;
- Experience working, including providing advice to senior officials*, in a ministerial support environment (i.e. Parliamentary, Cabinet, Ministerial Correspondence or Briefing Unit) or in a senior official*’s office;
- Experience using a tracking system or data base.

Definition:
*Senior official is defined as Director level (EX-01) and above within the public service. In the private sector, a senior official is defined as a leader who has the authority to influence change/direct the work for a company/organization.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative – (BBB/BBB)
Bilingual Non-Imperative – (BBB/BBB)

Information on language requirements

KNOWLEDGE:
- Knowledge of the parliamentary rules and processes regarding parliamentary returns.

COMPETENCIES:
- Working Effectively with Others;
- Demonstrating Integrity and Respect.

ABILITIES:
- Ability to communicate effectively in writing;
- Ability to communicate effectively orally;
- Ability to interpret parliamentary written questions;
- Ability to prioritize and plan work responsibilities in order to ensure objectives and deadlines are met;
- Ability to work under pressure.

PERSONAL SUITABILITIES:
- Attention to detail;
- Flexibility.

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:
- Graduation with a degree from a recognized post-secondary institution.

Degree equivalency

EXPERIENCE:
- Experience working with parliamentary returns.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

ORGANIZATIONAL NEEDS:
- Treasury Board Secretariat employees affected by workforce adjustment may be appointed before persons employed by other government organizations.
- In support of achieving a diverse workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with disabilities, members of visible minorities, and women.

OPERATIONAL REQUIREMENT:
- Willingness to work overtime as operational deadlines necessitate.

Conditions of employment

Secret security clearance - A valid secret security clearance is a condition of employment required for an appointment at the Treasury Board Secretariat (TBS). Failure to obtain this security clearance means either the candidate will not receive a job offer or the conditional offer will be rendered null and void. A thorough security clearance process will be applied to all candidates considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:
• criminal record checks
• reference checks
• previous employment
• open source checks
• credit/financial status

For a secret security clearance, the verification of background information over a period of 10 years is typically required. Many of the verifications require support from third parties whose timelines are outside of TBS’s control. Overall, the process may take several weeks or months to complete.  For further information, you may wish to review the TB Standard on Security Screening and the Policy on Government Security.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

We will communicate with you about this process by email. As a result, you must update your Public Service Resourcing System profile if it changes. Applicants should use an email address that accepts messages from unknown senders (some email systems block such messages).

If you do not respond to our communications, we will interpret this as your withdrawal from the process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

All of the information collected during the selection process, including behaviour and communication, from the time of application until the end of the process, may be used to evaluate candidates.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.