Various Positions (i.e. Executive Assistant, Admin Officer, etc.)

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Depending on the needs of the organization, candidates could be randomly selected from the inventory for assessment purposes.

The position is located at the Joseph Shepard Federal Building at 4900 Yonge Street in Toronto, Ontario. This job has been identified as hybrid. Generally, employees in a hybrid job can anticipate working from their designated PSPC location a minimum of 40% of the time each month, which equates to an average of two days per week. PSPC hybrid work arrangements offer a mix of in-office and virtual work. View the 🏢 PSPC Network of spaces (https://www.youtube.com/watch?v=WSWu8NKG5HY) to learn about our vision! Specific work arrangements will be discussed with your manager based on the position and operational needs.

Work environment

We are One PSPC!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

The intent of this appointment process is to establish a fully assessed pool of qualified candidates to fill a few vacancies in Toronto, Ontario. The results of this process may be used to staff identical or similar positions of various tenures (temporary or permanent) for various locations in Ontario Region (including Ottawa) where there is a Public Services and Procurement Canada work location.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or employer-approved alternative.
• The employer-approved alternative to a secondary school diploma is: An acceptable combination of education, training and/or experience (https://www.canada.ca/en/treasury-board-secretariat/services/staffing/qualification-standards/core.html#acce).

Degree equivalency

1. Experience in providing *administrative services to support management (manager and above).
*Administrative services may include, but is not limited to: managing calendars; scheduling and organizing meetings; preparing and distributing meeting agendas and/or minutes; providing information and assistance to colleagues; coordinating and tracking written materials (such as briefing notes, presentations, or reports) and managing records; processing finance requests (such as paying invoices). These experiences may have been gained through various means such as: on the job, through school or volunteer work.

2. Experience using Microsoft Office applications (i.e.: Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, etc.)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Completion of post-secondary education.

Degree equivalency

Experience using SIGMA/SAP financial management system.

Experience dealing with Access to Information and Privacy (ATIP) requests.

Experience in data manipulation and reporting.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative: BBB/BBB or CBC/CBC

Information on language requirements

• Dependability
• Client Service – Level 1
• Values and Ethics
• Showing initiative and being action oriented
• Thinking things through
• Oral communication
• Written communication

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Conditions of employment

Security Clearance - Various (Reliability or Secret depending on the position being staffed).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

FREQUENTLY ASKED QUESTIONS

1. How will you communicate with me?
We will contact you by email or through your GC Jobs account. Please ensure that your email is valid and accepts messages from unknown users. It is your responsibility to regularly check your email inbox, junk mail and your GC Jobs account to find out about all the information regarding this inventory.

2. How does an inventory work?
An inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the AS-02 level or equivalent.

3. When I submitted my application, why did I receive a “Screened out” message?
In this case, you probably answered "no" to the screening question asking you to confirm that you possess the minimum educational requirement or one of the essential experiences. It is possible that you answered "no" to one of these questions BY MISTAKE. If this is the case, simply retrieve your application and change your answer.

4. What does "Registered in the Inventory" mean?
When your application has been successfully submitted, the system automatically generates a status confirming your inclusion in the inventory. This means that you are now part of the list of candidates who could be randomly selected, depending on the needs of the positions to be filled. If your application is selected, you will be notified.

5. What happens if my application expires?
You must reconfirm your interest in remaining in the inventory every 90 days. Twelve days prior to expiry, a notice will be posted to the "My Jobs" menu in your GC Jobs account. If you disregard this notice, your application will be automatically deactivated from the inventory and you will no longer be considered. If this situation occurs, you have the option to reactivate your application by selecting the "Renew my application" link. This option is only valid for the duration of the inventory, i.e. before the closing date indicated in the advertisement.

6. My personal information has changed, what should I do?
Simply update them in the "Personal Information" section, in the "My Job File" menu of your GC Jobs account. This will allow us to have your current contact information and ensure adequate follow-up in the event that your application is considered as part of a process issued from this inventory.

7. I have a disability that does not allow me to apply online, who do I contact to help me with the submission of my job application?
If you are a person with disability preventing you from applying on-line, you can contact our team at the following address: .

8. What should I do if I need accommodation measures during the selection process?
PSPC is committed to provide an inclusive and barrier-free work environment, starting with the evaluation process. If you need to be accommodated during any phase of the evaluation process, please send us your request at the following address: . All information received in relation to accommodation will be kept confidential.

9. Who can I contact if I have technical difficulties with the GC Jobs website?
You can contact the Public Service Commission of Canada's support Centre by selecting the "Contact Us" link below, in the left corner of this window, or by calling 1-888-780-4444.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.