Project Coordinator – Three (3) Streams

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

It is your responsibility, as a candidate, to clearly demonstrate that you meet each of the screening criteria. Please note that it is not sufficient to state that you meet the required qualifications, or to list your current qualifications. It is necessary to provide concrete examples that demonstrate how you meet the requirements. If you do not provide sufficient examples and details, your application may be rejected because the assessment committee will not have the necessary information to determine whether you meet the qualifications or not. Your résumé will only be used to confirm your employment history and will not be used to complete your answers to the screening and text questions. You will also need to provide references that will allow us to validate the information you provide for each of the essential and asset experiences.

Should there be a large number of applicants, asset qualifications could be invoked. Therefore, if candidates have one (or many) of the asset qualifications, candidates should also describe in their answers how they meet this (these) qualification(s) following the instructions provided for each question.

Duties

Stream 1 - Project Coordinator, Procurement and Finance
Procurement – Coordination of resource requirements for IT Professional Services with clients and suppliers, tracking of usage and approvals.
Finance – Budget and salary forecasting; consulting with clients, and providing financial reports in support of management

Stream 2 - Project Coordinator, Strategic Planning and Project Management
Strategic Planning – Development and review of strategic planning and reporting documents for Information Management Services, and presentations to senior management and external partners
Project Management – Coordination with project teams, review of Capital Projects gating artefacts, and liaise with stakeholders

Stream 3 - Junior Business Analyst, Business Analysis Team
Perform business analysis activities for IT project as a support business analyst on high complexity projects, and as a lead business analyst on lower complexity projects
Elicit and document business requirements
Verifying, validating and tracing requirements
Participating in quality assurance peer reviews
Document best practices and lessons learned in a knowledge repository

Work environment

About Us
The Correctional Service of Canada (CSC) is the federal government agency responsible for administering sentences of a term of two years or more, as imposed by the courts. CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community.

Our Mission
The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.

Intent of the process

A pool of qualified candidates (fully or partially assessed) may be established and used to staff similar positions at this group and level at various locations and various tenures (e.g. acting, assignment, deployment, secondment, term, permanent). By default and in the interest of the greater public service, pools created as a result of this process will be shared with other government departments. Given the potential use of the selection process and the subsequent pool established by hiring managers, we encourage all employees seeking this experience to apply.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A list of the courses you have taken as well as any courses that you are taking now, or that you will be taking this academic year

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION - All streams :

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE - All streams:

*Recent and **significant experience gathering, analyzing data from various sources to prepare summaries, approval documentation, or reports for management (such as forecasting, reporting on deliverables/projects etc).
*Recent and **significant experience dealing with stakeholders.
*Recent and **significant experience providing support services in a client service context (such as planning, procurement, finance or project management).

EXPERIENCE - Stream 1:

*Recent and **significant experience gathering requirements and approvals regarding financial planning and tracking and/or goods or services procurement.
*Recent and **significant experience preparing financial documents related to procurement or finance activities.

EXPERIENCE - Stream 1 and stream 3:

*Recent and **significant experience creating and using Excel spreadsheets for tracking and reporting.
*Recent and **significant experience researching, gathering, and analyzing data or information from a variety of sources and providing recommendations to management.

EXPERIENCE - Stream 2 and stream 3:

*Recent and **significant experience coordinating, tracking, and monitoring the development and implementation of IT projects and/or plans.
Experience in strategic and operational planning and analysis to provide advice and recommendations to ***senior management.

EXPERIENCE - Stream 3:

*Recent and **significant experience participating in or contributing to project meetings and/or working groups.
*Recent and **significant experience participating in the creation and/or improvement of business processes and/or programs.

*Recent is defined as experience acquired within the last three (3) years.
**Significant is defined as six (6) cumulative months.
***Senior Management is defined as Director Level and above.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION - All streams:

Graduation with a degree from a recognized post-secondary institution.

ASSET EDUCATION - Stream 3:

Completion of business analysis courses and/or training.
Completion of « Lean » Methodology courses and or equivalent training.

Degree equivalency

ASSET EXPERIENCE - Stream 1:

Experience in the use of financial or procurement system (such as SAP, Integrated Financial and Material Management System (IFMMS), iProcurement, GC Financial Management System (FMS), Salary Management System (SMS), etc.).
Experience interpreting and applying the Financial Administration Act.
Experience in interpreting financial and/or procurement policies or contractual documents.
Experience in preparing monthly reports and providing budgetary recommendations to senior management (Director and above).
Experience using process management or tracking electronic system (such as Sharepoint, MS Dynamics/GCcase, ServiceNow, Salesforce, etc.).

ASSET EXPERIENCE - Stream 2:

Experience applying current Treasury Board of Canada Secretariat (TBS) policies, directives and standards as they relate to the Service and Digital Policy suite.
Experience in corporate or operational planning.
Experience working in an Information Technology (IT) organization.

ASSET EXPERIENCE - Stream 1 and Stream 2

Experience supervising a team.

ASSET EXPERIENCE - Stream 1 and Stream 3:

Experience in coordinating and tracking process activities.

ASSET EXPERIENCE - Stream 2 and Stream 3:

Experience in working in a project environment.
Experience using an electronic project management tool (i.e. MSProject).
Experience working within the discipline of information management.
Experience leveraging quantitative and qualitative data.
Experience in supporting the development of information and data policies, policy instruments, processes or standards that support good information and data management.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French essential
English essential
French essential
Bilingual imperative BBB/BBB
Bilingual imperative CBC/CBC

Information on language requirements

ABILITIES - All streams:

Ability to communicate effectively in writing.
Ability to communicate effectively orally.
Ability to analyze and synthesize information and provide recommendations.

ABILITIES - Stream 2

Ability to prioritize and meet deadlines.

PERSONAL SUITABILITIES All streams

Effective interpersonal skills
Judgement
Client Service Orientation
Showing initiative and being action oriented.

PERSONAL SUITABILITIES - Stream 1 and Stream 2:

Attention to details

The following may be applied / assessed at a later date (may be needed for the job)

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

OPERATIONAL REQUIREMENTS:

Willingness to work overtime occasionally and on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must clearly demonstrate in their responses that they meet the essential education and experience qualifications. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide sufficient information will result in the candidate being screened out and rejected from the process.

We may assess the essential and asset qualifications using interviews, written tests (take home assignments or other), references or a combination of these or other assessment methods. Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified on the Statement of Merit Criteria.

Please identify clearly for which position(s) you are submitting an application.

An assignment, secondment, or acting appointment requires approval of your supervisor.

You must be able to provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

For this selection process, we will communicate with you by email. You must provide a valid email address to which you wish to receive communication regarding this selection process. It is your responsibility to inform of any change of address, telephone number and / or email address. You must ensure to check/view your email accounts including spam, promotion or other folders regularly as there may be a deadline for responses. Candidates who respond past the deadline risk being removed from the selection process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.