Office Administrator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Everyone is welcome: Transport Canada (TC) is committed to building an inclusive workforce with a diversity of experiences, perspectives, and backgrounds that represent Canada. If you would like to work in a dynamic team, are forward thinking and action-oriented, enthusiastic about creating a more diverse, equitable, and inclusive workplace where everyone feels a sense of belonging, then TC is the place for you!

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INSTRUCTIONS
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You must submit a complete application, consisting of a resume as well as responses to screening questions which clearly demonstrate how you meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that may apply.

For each experience criterion, please provide concrete examples including the following information:
1. Name of the employer where the experience was acquired.
2. Title of the position occupied and duration for which you exercised the functions.
3. Specific details of tasks, projects, or accomplishments demonstrating how you acquired the experience.

Please note that point form, “copy and paste" from your resume and comments such as “refer to my attached resume” will NOT be accepted. Failure to provide this information in the requested format WILL result in your application being rejected. We will not contact you to obtain further information.
Applications that do not clearly demonstrate how the screening criteria are met will be eliminated from consideration.

Work environment

📢 𝗧𝗥𝗔𝗡𝗦𝗣𝗢𝗥𝗧 𝗖𝗔𝗡𝗔𝗗𝗔: 𝗔 𝗦𝗠𝗔𝗥𝗧 𝗖𝗔𝗥𝗘𝗘𝗥 𝗠𝗢𝗩𝗘! 📢

Apply today for an opportunity to join Transport Canada. We are looking for dynamic candidates that will help shape and build the Transport Canada of tomorrow. The persons selected will have the opportunity to increase their experience and expertise. We look forward to hearing from you!

Transport Canada employs over 6,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa Headquarters. We develop policies and enforces Acts and regulations that support transportation efficiency, safety, security, environmental responsibility, and align with global standards. Our vision is of a safe, secure, green, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the well-being of Canada's middle class. Our transportation agenda thrives to adopt new ways of thinking about how we deliver services and oversee the transportation system.

We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules that promote work-life balance.

Transport Canada believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. The Department is committed to a representative workforce that represents the Canadian public we serve. If you are an Indigenous person, a person with a disability, a member of a racialized group* and/or a woman and are interested in bringing in different perspectives and insights we encourage you to self-declare in this staffing process. This self-declaration information can be factored into departmental strategies and selection decisions to address our commitment to eliminate gaps for these groups.

🌟 HYBRID WORK
Candidates can expect a hybrid work model following Treasury Board Secretariat guidelines. The new Government of Canada requirement to work at a designated worksite at least two to three times per week, or 40% to 60% of the regular schedule, is consistent with our hybrid approach and flexibility. At the time of hiring, a work arrangement will be put in place, which may be modified over time based on various considerations such as operational requirements.

Intent of the process

The current need is to staff a full-time permanent English Essential position in Kingston, Ontario.

This process may also be used to establish a pool of qualified and/or partially qualified candidates to staff future vacancies of similar or identical positions with various tenures and/or various linguistic requirements and/or various security profiles within Transport Canada in the Ontario Region.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS:

Education:
A Secondary School Diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
Experience in providing administrative support in an office environment.
Experience in the processing of financial documents (such as: processing and auditing travel claims, coding of invoices, etc).
Experience in providing client service delivery in person and by telephone and electronically.
Experience in preparing and editing routine correspondence.
Experience in the administration and maintenance of information in an electronic processing system.
Experience in the use of Microsoft Office Suite Applications including all of the following: Outlook, Word and Excel.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:

Asset Education:
Successful completion of a post-secondary degree or diploma.

Degree equivalency

Asset Experience:
Experience in preparing presentations.
Experience in contracting and procurement.
Experience in note taking during facilitated discussions and meetings.
Experience in Fleet Management.
Experience in booking/coordinating travel arrangements.
Experience in performing research and analysis in relation to Government of Canada financial policies and directives.
Experience in preparing spreadsheets and analyzing data.
Experience preparing documents such as letters, memoranda, briefing notes or reports.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ESSENTIAL QUALIFICATIONS:

Competencies:
Thinking things through
Showing initiative and being action oriented
Working effectively with others
Demonstrating integrity and respect
Client Service Orientation

Abilities:
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to use Microsoft Office Suite Applications.
Ability to organize work and establish priorities.

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:
Transport Canada is dedicated to having a skilled and diversified workforce representative of the population it serves. In support of this, consideration may be given to qualified candidates who self-declare as belonging to one of the following employment equity groups: Indigenous peoples, persons with disabilities, members of racialized communities, and women. Therefore, we encourage candidates to voluntarily indicate on their application if they are a member of one of these groups, by selecting the appropriate box under the Employment Equity (EE) section.

Operational Requirements:
Ability and willingness to work overtime when required.
Ability and willingness to travel when required.

Conditions of employment

Enhanced Reliability Status.
Possession of a valid G drivers licence.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Acknowledgment of receipt of applications will not be sent to applicants.

⭐️Candidates must meet all the essential qualifications. Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Depending on the number of applicants, Transport Canada’s needs or HR plans, volume management strategies (for example, random selection, invoking one or more assets, top-down approach) may be used for the purpose of managing the volume of applications.

Communications for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

As part of this selection process you must provide proof of your education credentials. You will be advised to provide the documents later in the process. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted at www.cicic.ca.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Applicants who are unable to submit their applications online are encouraged to contact the contact person identified below.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.