Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

PLEASE NOTE WE WILL ONLY ACCEPT ONLINE APPLICATIONS RECEIVED VIA THE Canada.ca SITE. Persons with disabilities preventing them from applying online are asked to contact the individual noted at the bottom of this advertisement.

NOTE: Applications are to be received online by clicking on the button below. Please do not send your resume or application to the contact noted unless you are a person with a disability who is unable to apply online. The Contact can assist with general questions.

Please do not email the contact asking for an update. You will be contacted if your resume will be considered further.

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential education, and the essential and asset experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, the action you took, what you accomplished and/or what you learned. Content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will only be used to validate this information. Should you indicate in your response "please refer to CV/resume", your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

You must provide proof of education credentials. If you obtained your degree outside Canada, it is your responsibility to demonstrate its equivalence. Please take a look at the following link for more information: https://www.cicic.ca/

Intent of the process

The anticipated intent/result of this process is to indeterminately staff (on a full time basis) one position.

A pool of qualified candidates may be established and may be used to staff similar permanent and/or temporary positions at full, part-time or shift-work hours. Once established, the qualified pool will be valid for a period of one year and may be extended.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or an acceptable combination of education, training and/or experience

Degree equivalency

Experience:
EE1: Significant* experience in providing administrative support services to managers or senior officers including making travel arrangements, taking minutes, organizing logistics, and/or planning for meetings (e.g. conferences or teleconferences)
EE2: Experience in employee supervision
EE3: Recent** experience in processing claims, such as travel or hospitality
EE4: Significant* experience in working with word processing, spreadsheet, and presentation applications
EE5: Experience in dealing with enquiries from internal and external partners, either in person or on the phone

*“Significant” is defined as having performed the duties required for approximately 6 months
**“Recent” refers to experience gained within approximately the last 36 months

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Abilities:
EA1: Ability to draft professional correspondence
EA2: Ability to plan and organize responsibilities
EA3: Ability to analyze information, evaluate alternatives, and make recommendations
EA4: Ability to communicate effectively orally
EA5: Ability to communicate effectively in writing

Personal Suitability:
EPS1: Effective interpersonal skills
EPS2: Dependability
EPS3: Attention to Detail
EPS4: Discretion

The following may be applied / assessed at a later date (may be needed for the job)

Asset Experience:
AE1: Experience in providing administrative support in a policing environment
AE2: Experience in applying police standard operating procedures or policies
AE3: Experience in conducting research

Conditions of employment

COE1: Enhanced reliability status with top secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Receipt of applications will not be sent. Candidates will be considered for positions as they become available, and will be advised of any further evaluation.

Please note that candidates (including persons employed in the Public Service) will not be considered to be in travel status or on government business and travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Incorrect or fraudulent information provided by a candidate during the application or assessment process will result in elimination from the process.

Experience qualifications will be assessed upon application. Further confirmation or assessment may be conducted through reference checks.

Our means of communication with applicants is via e-mail. Please ensure to include a functional e-mail address, which will accept messages from unknown users (some e-mail systems block these types of e-mails). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

NOTE: Successful candidates will require a valid RCMP security clearance prior to appointment and throughout the tenure of their employment. The process to obtain RCMP security clearance involves a security/reliability interview and a field investigation regarding matters of criminal activity which includes reference checks, verification of credit/financial status, education, employment, etc. As such, the process may take several weeks or months to complete.

Candidates must meet the conditions of employment and continue to meet these same conditions during their employment.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.