Information Management Technical Specialist

Important messages

𝗚𝗶𝘃𝗶𝗻𝗴 𝘆𝗼𝘂 𝘁𝗵𝗲 𝗯𝗲𝘀𝘁 𝗰𝗵𝗮𝗻𝗰𝗲 𝘁𝗼 𝘀𝘂𝗰𝗰𝗲𝗲𝗱!
At Public Services and Procurement Canada (PSPC), we are committed to running inclusive and barrier-free recruitment processes.

If you need to be accommodated during any phase of the evaluation process, please submit your request through the contact person identified below. All information received related to accommodations is confidential.

For more information: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

📌📌Please note that candidates will be assessed on their Client Service - Level 1 and “Working Effectively with Others” through the application. Please ensure to plan 1-2 hours (if your resume is already written) to answer all the questions that are included in the online application process.

We are aware that there are a lot of questions to answer, but these will improve the overall selection process efficiency. If you answer all the questions for which you meet the requirements, you will significantly increase your chances in having an opportunity. Failure to answer the questions will result in your application being rejected. 📌📌

Duties

The Information Management Technical Specialist works as part of the regional information management team to develop and apply methods and techniques for organizing corporate records. The Information Management Technical Specialist provides training and support to PSPC employees using Information and document library systems (GDdocs and LLRS) that manage PSPC’s electronic and print records for PSPC employees in the Western Regions.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

The immediate need is to staff one indeterminate position. A pool of qualified candidates will be established, and may be used to staff similar positions with various tenures and requirements within the Western Region of PSPC (ex. Edmonton (AB), Calgary (AB), Winnipeg (MB), etc.)

TIPS FOR APPLICANTS:
- Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history.
- Each response must include concrete, specific examples that speak directly to the experience sought.
- Focus on what you did. In referring to an experience achieved in the context of a team, set your role apart from the role(s) of others.
- Simply listing your job duties is not sufficient.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- A secondary school diploma or employer-approved alternatives.

Degree equivalency

EXPERIENCE:

- E1: Experience in preparing correspondence such as written documents, presentations or reports.
- E2: Experience in managing* an Electronic Records filing system (where “managing” refers to the management of folder structures, not data entry).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

COMPETENCIES:
- C1: Client Service – level 1.
- C2: Demonstrating Integrity & Respect.
- C3: Thinking Things Through.
- C4: Working Effectively with Others.
- C5: Showing Initiative and being Action-Oriented.
- C6: Attention to Detail.

ABILITIES:
- A1: Ability to communicate effectively, orally and in writing.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE:
- AE1: Experience in creating or facilitating information sessions.
- AE2: Experience in delivering/completing information management projects.

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

OPERATIONAL REQUREMENT:
- Ability and willingness to travel.

Conditions of employment

- Reliability Status security clearance.
- Willingness and ability to lift up to 25 kg, as required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Applicants with disabilities: Should you require a technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please indicate so in your application.

A written exam will be administered.

Interviews will be conducted.

Reference checks will be conducted.

Experience will be evaluated against depth and breadth of activities, and the complexity and diversity of the activities. Top down consideration of experience may be used.

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of screening.

Failure to respond to communications may be construed as a withdrawal from this process.

If there are limitations or special circumstances preventing you from submitting your application via the PSRS online portal, you must contact the HR Advisor AND receive approval to apply via an alternate means PRIOR to the closing date.

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

PLEASE NOTE: Top-down consideration of scores at any stage of this process may be used to determine the number of qualified candidates who will be considered further in the process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.