Finance Administrative Program Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel: https://www.canada.ca/en/public-service-commission/jobs/services/public-service-jobs/canadian-armed-forces-members-veterans.html
We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

Screening questions have been built into the application process. When answering the screening questions you must provide concrete and detailed examples to clearly demonstrate how you meet the qualification. We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. We’ll only use your résumé as a secondary source of information. The breadth and depth of experience may be considered during screening, assessment and/or selection of candidates.

Duties

• Provides summary reports to the Operations Manager, Project Officers, Activity Leads and Priority Managers on the status of the projects, regarding field work requirements, Human Resources, contracting, procurement, and other financial matters that will ensure the successful delivery of the program.
• Ensures Acts and policies are followed, in particular, practices and procedures related to procurement in Canada’s North; for example, the 2019 Treasury Board Directive on Government Contracts, Including Real Property Leases, in the Nunavut Settlement Area.
• Interprets and analyzes project requirements and provides advice and support to the Operations Manager, Activity Leads, Priority Managers, and Project Officers on the resolution of issues related to the provision of services.
• Tracks the GEM-GeoNorth budget, monitoring and reporting expenditures in SAP and/or other tools, and keeping all financial activities up to date, including forecasts for O&M and salary budgets.
• Synthesizes individual budgets and financial information at the project level and provides financial reports to Project Officers and Priority Managers, alerting them of any financial issues or problems.
• Provides input on financial prioritization and timing of proposed activities through multi- year budgeting, financial tracking and reporting.
• Carries out all financial transactions in SAP including commitments, expenditure adjustments, manage acquisition cards, salary, funds transfers, etc.
• Works with Activity Leads to develop procurement strategies and best contracting approaches with external service providers, and work with SSO (Shared Services Office) and PCSP (Polar Continental Shelf Program for Arctic Logistics) to implement those strategies and resolve procurement, equipment and other issues as they arise.
• Designs and develops operational procedures to enhance efficiencies and provide program consistency on financial and administrative requirements.

Work environment

At Natural Resources Canada, a Federal government job means developing leadership skills, fostering teamwork, and supporting creativity and innovation. We know it takes people from diverse pools of talent to make this happen. That is why we are looking for people like you. As an employee at Natural Resources Canada, you can enjoy diverse employment opportunities, a range of career development programs, and a learning culture that supports you to learn on an ongoing basis. We support balancing your work and private life by offering the benefits of flexible work arrangements.

Intent of the process

The immediate need is to staff one (1) AS-03 position.

A pool of qualified candidates may be established through this process to staff identical or similar AS-03 positions within the Geological Survey of Canada Branch, at Natural Resources Canada with various tenures (determinate period or indeterminate), various language requirements (English Essential, French Essential, English or French Essential and Bilingual Imperative or Non-Imperative) and profile(s) (BBB/BBB, CBC/CBC,CCC/CCC, etc.), various security requirements (Reliability status or Secret clearance), various locations and conditions of employment.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
• A secondary school diploma or an acceptable combination of education, training, and/or experience.

Degree equivalency

Experience
• Experience using the financial system “System Applications Program” (SAP) including the salary-forecasting module.
• Experience providing financial and administrative support services.
• Experience preparing and analyzing financial reports.
• Experience providing training and coaching on administrative and financial processes.
• Experience in the procurement processes in the Federal Public Service.

Note: Experience must have been achieved through a working environment, and not simply though a course or an educational program.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education
• A certificate, diploma or degree from a recognized post-secondary institution in the field of business or finance or in another field related to the position.

Degree equivalency

Experience
• Experience providing advice on government contracting policies, practices or procedures related to procurement in Canada’s North.
• Over three-years experience providing financial services and preparing and analyzing financial reports.

Note: Experience must have been achieved through a working environment, and not simply though a course or an educational program.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge
• Knowledge of the Acts, policies and procedures that govern financial management in the Public Service.
• Knowledge of the delivery of financial and administrative services
• Knowledge of federal government procurement practices.

Abilities & Competencies
• Ability to analyze and solve financial and procurement related problems.
• Ability to plan and organize.
• Effective oral communication
• Effective written communication

Personal Suitability
• Dependability
• Effective Interpersonal skills
• Initiative
• Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

Knowledge
• Knowledge of procurement policies for goods and services being delivered in Canada’s North.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Organizational Needs
Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Indigenous peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the other qualifications, depending on the requirements of the specific position being staffed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates must meet the conditions of employment and continue to meet these same conditions during their employment.

Random selection or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.