Junior Information Management Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Coordination of records retention, scheduling and disposal activities in consultation with clients.
Provides information holdings/record/document management advice and training to clients and support staff.
Ensures the safe handling and secure storage of departmental information holdings at their appropriate security designation/classification.
Co-ordinates, advises, liaises, within the Region and with ATIP-HQ, the Access to Information Act and Privacy Act informal and formal requests.
Research, retrieve and provide paper records for various litigation requests.

Work environment

CIRNAC provides you with the tools you need to develop valuable skills that will promote your future success, with opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels.

The Federal Public Service has adopted a common hybrid work model that will see employees work on site at least 2–3 days each week, or 40–60% of their regular schedule. A part-time telework agreement may be discussed and implemented at the time of hiring in accordance with the operational needs of the positions to be filled.

The Federal Public Service offers competitive rates of pay, benefits, pension packages and flexible work schedules that promote work-life balance. Pension – For more information on pensions and insurance benefit visit: https://www.canada.ca/en/treasury-board-secretariat/services/pension-plan/prospective-members.html and https://www.canada.ca/en/treasury-board-secretariat/services/benefit-plans/prospective-employees-public-service-group-insurance-benefit-plan-members.html.

For more information on what the Government of Canada has to offer as an employer, read the Top 10 Reasons to Join Canada’s Public Service!
https://www.canada.ca/en/treasury-board-secretariat/site/proudly-serving/top-10-reasons-join-public-service.html.

Intent of the process

The immediate intent of the process is to staff indeterminately one position at Crown-Indigenous Relations and Northern Affairs Canada, in Whitehorse, Yukon Territory.

The position is located in Whitehorse, YT. For operational reasons, the work must be performed on site at the Whitehorse Office, from 8:30 am to 4:30 pm (Yukon time). The successful candidate may be required to relocate to Whitehorse, YT.

A pool of candidates may be established to staff similar or identical positions with various tenures, linguistic profiles and/or security requirements at Crown-Indigenous Relations and Northern Affairs Canada within the Yukon region. Conditions of employment may vary according to the position to be staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

When you apply you will be asked a series of screening questions based on the education and experience criteria below. When answering the screening questions, please provide:
► Concrete and detailed examples to demonstrate how you meet the qualifications;
► Where, when and how the experience was acquired.

EDUCATION
A secondary school diploma or employer-approved alternatives, such as an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience in providing general administrative services using guidelines.
Experience in implementing and maintaining administrative procedures and processes.
Experience in providing information to clients or management.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

The following criteria are not required for the appointment, but preference may be given to candidates who possess these asset qualifications.

ASSET QUALIFICATIONS
Experiences supporting document search.
Experiences in the use of computer software including Microsoft Word and Excel.
Experience training and supporting employees.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES
Ability to plan
Ability to provide information
Ability to communicate orally
Ability to communicate in writing

PERSONAL SUITABILITY:
Effective interpersonal skills
Reliability
Detail oriented
Flexibility

The following may be applied / assessed at a later date (may be needed for the job)

Willing and able to work overtime on short notice.
Willing to work 5 days a week in person at the office

Conditions of employment

Secret Clearance Status.
Medical Clearance: The incumbent and his/her dependents* may be required to obtain Health Canada medical clearance in accordance with the Isolated Post and Government Housing Directive.
includes incumbent’s spouse or common-law partner and children

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1. You will be required to complete an online questionnaire when you apply. You must respond to all statements in all categories in order to proceed to the next steps. You must indicate "NO" if you do not have experience in performing a task related to a specific field.

2. All applications must be submitted online through the Public Service Resourcing System (PSRS). Do not email, fax or mail any applications, as these may not be accepted. No acknowledgement of receipt will be sent for your request. We will contact you as soon as the screening process is completed.

3. You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

4. Candidates are strongly encouraged to indicate if they meet any of the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the asset qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that one, some or all of the asset qualifications could be used at any stage of the staffing process.

5. Communication for this process will be sent via email. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). If your primary communication email address changes during the process, it is your responsibility to update your contact information in GC Jobs application, as well as to inform the Hiring Manager of the process by contacting the generic address:
.

6. A variety of assessment tools may be used in the assessment of candidates, such as: * written test, practical test, situational exercise, * oral interview, simulation, presentation, role-play, work samples, performance appraisals and/or * reference checks. Some assessment tools may be administered electronically, others, in-person. (* Indicates those tools that will most likely be used in this process.)

7. Online assessments may be scheduled, and applicants will be invited to participate in these assessments via email. Applicants MUST make themselves available within the time span of the testing phase. The written/online exam MAY be administered outside of regular working hours including evenings and weekends.

8. If you are unavailable for the scheduled assessment session, you must inform us immediately. Applicants will only be rescheduled on a case-by-case basis. Supporting documentation may be required at the time of your request to be re-scheduled.

9. Applicants are entitled to participate in the staffing process in the official language of their choice and are required to indicate their preferred official language in their application profile.

10. NOTE: The PSRS system will time out after 60 minutes which may result in your inability to save your work or loss of data. It is recommended that you draft all responses as well as your CV/résumé in another document on your PC that can be saved (e.g., in MS Word or WordPerfect) and copy/paste into the PSRS system when completed. CIRNAC is not responsible for system problems, which may result in loss or data and/or incomplete or non-submitted applications.

11. CIRNAC is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise CIRNAC in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

12. Depending on the number of applicants, CIRNAC needs and HR plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates.

13. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.