Various Administrative Clerk Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

IMPORTANT NOTES FOR ANSWERING SCREENING QUESTIONS
• You are responsible for explaining how you meet the qualifications by giving clear and concrete examples in your answers to each question.
• It is NOT enough to only state that you meet the criterion by listing responsibilities or activities, by answering in point form, by “copy & pasting” from your résumé or by simply saying “refer to my résumé/ previous answer(s)”. If you do not provide enough information, we may screen you out of the selection process.
• For each question, you MUST clearly show and support that you meet the qualification by writing 1 – 2 paragraphs to tell us:

WHERE – name(s) of department(s) or organisation(s) and position(s)/title(s) where you gained the experience.
WHEN – specific period(s) of time/ dates during which you did these tasks (you may use a MM-YYYY to MM-YYYY format)
HOW – describe the situation(s)/task(s)/project(s) in clear, specific and concrete details.

Show us how you gained the experience by including: what you did; how you did it; what your role was in the situation; and what the outcome was and/or what you learned. Your example(s) must relate directly to the qualification in question and include enough background and details for us to understand the level and the scope of your experience.

Persons requiring accommodation preventing them from applying on-line should contact the contact person identified below prior to the closing date. Otherwise, your job application should be submitted through the GC Jobs System.

You may also review jobs open to the public through INFOTEL at 1-800-645-5605.

The INFOTEL number for persons using a TTY/TDD is 1-800-465-7735.Overview of
the assessment accommodation process:

URL: https://www.canada.ca/en/public-servicecommission/services/assessmentaccommodation-page/the-assessmentaccommodation-process/overview-assessmentaccommodation-process.htm

Work environment

The Parole Board of Canada (PBC) is an independent administrative tribunal that, as part of the Canadian criminal justice system, makes quality conditional release and record suspension decisions, and clemency recommendations. The PBC contributes to the protection of society by facilitating, as appropriate, the timely reintegration of offenders as law-abiding citizens. Public safety is the primary consideration in all PBC decisions.

PBC supports employment equity and is committed to hiring and retaining a diverse and accessible workforce through fair and equitable hiring and management practices. The PBC is an inclusive and barrier-free organization that draws on the talent, ideas and creative potential of all members.

Intent of the process

The positions we are looking to fill for this particular location are in-office.

As a result of this process, a pool of qualified or partially qualified candidates will be created to staff similar positions of various tenure such as acting, specified period appointment, indeterminate appointment, deployment, assignment or secondment and various security, at the Parole Board of Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of two years of secondary school or employer-approved alternatives (see Note).

Note: The employer-approved alternatives to two years of secondary school are:
• A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
• An acceptable combination of education, training and/or experience

Degree equivalency

EXPERIENCE
EXP1: Experience in providing administrative support services in a client service environment;
EXP2: Experience using Microsoft Office (specifically Word, Excel, and Outlook);
EXP3: Experience in digitizing documents as well as naming, retrieving, and storing this information in electronic files.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES
A1: Ability to plan and organize priorities;
A2: Ability to communicate effectively orally;
A3: Ability to communicate effectively in writing.

PERSONAL SUITABILITY
PS1: Initiative;
PS2: Dependability;
PS3: Judgement;
PS4: Attention to details.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
EXPERIENCE
AEXP1: Experience working in the criminal justice system in the Public Sector;

AEXP2: Experience organizing and/or facilitating meetings with online video platforms such as Webex, MSTeams or Zoom;

AEXP3: Experience using PDF software such as Adobe Acrobat or Foxit Phantom.

ORGANIZATIONAL NEEDS
The Parole Board of Canada is committed to having a skilled and diversified
workforce representative of the population its serve. In support of our strategy to
achieve our employment equity goals, preference may be given to candidates who
indicate that they are belonging to the following Employment Equity group (selfdeclaration): Persons with disabilities

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

ABILITY TO COMMUNICATE EFFECTIVELY IN WRITING could be assessed using your application and communication throughout the process. Then, the communication must be grammatically correct, use appropriate vocabulary and contain few punctuation and grammar errors. Therefore, you must write complete sentences.

Information on diversity and inclusion in the federal public service
URL:https://www.canada.ca/en/government/publicservice/wellnessinclusiondiversity-public service/diversity-inclusion-public-service2.html

The PBC believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. Diversity is a great source of strength in contributing to the protection of our society in ensuring that Canada’s criminal justice system is as fair, accessible and efficient as possible in respect to diversity and the rights of offenders and victims.

Our Organization is committed to a workforce that is representative of the Canadian public we serve. If you are a woman, an Indigenous person, a person with a disability or a member of visible minority group and are interested in bringing in different perspectives and insights we encourage you to self-declare in this staffing process. This self declaration information can be factored into departmental strategies and selection decisions to address our commitment to eliminate gaps for these groups.

We encourage you to indicate on your application if you belong to one of the
designated groups.

Self-declaring for Government of Canada jobs:
URL:https://www.canada.ca/en/services/jobs/opportunities/government/selfdeclaringgovernment-canada-jobs.html

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.