Senior Human Resources Assistant

Update: Closing date extended to August 11, 2023.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

The competencies Working Effectively with Others and Communication (written) are included in the online application process. Please read the instructions carefully when completing your application.

Duties

As a Human Resources (HR) Assistant, you will work in a fast-paced environment alongside other HR Professionals.

In this role, you may be asked to:

✔ Draft advertisements and notifications to staff positions using the Public Service Resourcing System (PSRS) (what you are looking at right now!)
✔ Draft and issue letters of offer
✔ Prepare and maintain assessment board reports in Excel to track the assessment results from selection processes
✔ Collaborate with the Human Resources Advisor to support the client’s staffing needs
✔ Complete data entries in a Human Resources Information Management System
✔ Liaise with clients to request documentation and information
✔ Draft email notifications
✔ And more!

Work environment

If you are someone who takes pride in your work, has superb attention to detail, and thrives in a fast-paced, client service oriented environment you will excel within this team.

We value people who actively contribute and participate in process improvements and new approaches. Because we explore technology and tools to help us become more effective in our roles to meet the needs of our clients, we are looking for people who are comfortable with technology and have the initiative to learn new ways of doing things.

As announced by the Treasury Board of Canada, CIRNAC employees are expected to perform their duties from a Government of Canada physical workplace at least 2–3 days each week, or 40–60% of their regular schedule.

Intent of the process

The immediate need is to staff a bilingual imperative (BBB/BBB) position, and anticipated upcoming vacancies with an English Essential language profile

A pool of fully or partially qualified candidates may be established to fill positions at the same or equivalent group and level within Crown-Indigenous Relations and Northern Affairs Canada or Indigenous Services Canada with varying tenures and various linguistic requirements and profiles.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

NOTE:
Candidates must clearly demonstrate how they meet the essential (and asset, if applicable) education and experience factors listed by answering the screening questions. Candidates should write concrete examples demonstrating how they meet the experience and education required.

When answering screening questions, candidates should:

• Choose examples that illustrate a high degree of complexity and difficulty and have sufficient impact to allow you to illustrate the extent and depth of your experience.
• Include the date or period when the situation occurred, the context, your role and the outcome.
• Separate your role from that of others, if you have talked about an experience within a team

The screening board cannot make any assumptions about your experience and will not contact candidates for additional or potentially missing information.

Education:

• Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience

Experience:

• Experience in providing administrative support

Competencies:

• Working Effectively With Others
• Communication (written)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:

• Graduation with a degree from a recognized post-secondary institution with acceptable specialization in human resources management, labour or industrial relations, psychology, public or business administration, organizational development, education sciences, social sciences, sociology, or in any other field relevant to the work to be performed

Experience

• Experience in using a Human Resource Management System application, such as, but not limited to, Peoplesoft, MyGCHR or Human Management Capital, Human Resources Information System
• Experience in working in Human Resources in the Federal Public Service
• Experience in using a records management system such as SharePoint, GCdocs or Electronic Document Record Management System
• Experience in providing administrative support services in human resources

Degree equivalency

Organizational Needs

Crown-Indigenous Relations and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Indigenous peoples, Women, Visible Minorities and Persons with Disabilities.

Operational Requirements

• Willingness and ability to work overtime

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• English Essential
• Bilingual Imperative (BBB/BBB)

Information on language requirements

Competencies:

• Demonstrating Integrity & Respect
• Thinking Things Through
• Showing Initiative and Being Action-Oriented
• Attention to Detail
• Communication (oral)

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

• Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

• Communication for this process will be sent via email. Applicants MUST check their e-mail accounts frequently as there may be a deadline for responses. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Please note that we will have to consider that you are no longer interested in participating in the selection process and that you have withdrawn your candidacy should you not provide us with an up-to-date email address or respond to our communications.

• If you need to communicate with us during any stage of this process, please indicate the selection process number (23-IAN-NCR-EA-592002) in the subject field of your email.

• Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications and competencies.

• Candidates must meet each essential qualification to be appointed to a position, however, a person may be appointed to a position even though they do not meet any or all of the asset qualifications, operational requirements or organizational needs. Meeting these criteria is nonetheless desirable and may be a deciding factor for the staffing of some positions.

• Applicants are entitled to participate in the staffing process in the official language of their choice and are required to indicate their preferred official language in their application profile.

• Candidates are required to submit their application by using the online system. If you are unable to apply online, please contact the email address indicated in the "Contact information" section below. Please provide an explanation as to why you are not applying on-line for consideration. (Note: You must state the Selection Process number in the Subject of enquiry)

• Various means of assessment may be used (for example: interview, written exam, reference checks, performance assessments, achievement record), depending on the needs of the hiring manager.

• Proof of education will be required. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca

• Candidates will be asked to provide proof of Canadian citizenship or permanent residency.

• Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling will only permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

• Volume management strategies such as random selection, top-down approach, or use of asset qualifications may be used. If you meet any of the asset qualifications (other qualifications), please be sure to provide detailed responses in the screening questionnaire.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.