Administrative Assistant – Official Languages

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

****NOTE: It is your responsibility as a candidate to submit a COVER LETTER, which clearly outlines how you meet each of the screening qualifications (i.e. education, essential experience and asset qualifications) as well as a resumé which is linked to the information provided in your cover letter.

** Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities.

**** You must provide CONCRETE EXAMPLES, which illustrate how you meet each qualification.

***For example, the best approach is to use each screening qualification as a heading, and provide a description outlining how that qualification is met. Failure to clearly demonstrate how you meet the screening criteria (education, essential experience and asset qualification) may result in the REJECTION OF YOUR APPLICATION.

****Candidates who are missing information or submit incomplete information could be screened out.

For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users.

All job applications must be submitted through the www.jobs.gc.ca system.

Testing/interviews will be conducted at locations of the employer's choice and may require candidates to travel to the test/interview location, Fredericton, N.B.

Please note that candidates (including persons employed in the Public Service) will not be considered to be in travel status or on government business and travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

** PLEASE ENSURE ALL OF YOUR PERSONAL INFORMATION IN YOUR WWW.JOBS.GC.CA PROFILE/ACCOUNT IS ACCURATE AND UP TO DATE.

**WE USE THE INFORMATION GENERATED BY THE SYSTEM FOR CONTACT AND SCREENING PURPOSES, NOT INFORMATION THAT IS FOUND ON YOUR RESUME/COVER LETTER.

Duties

Role:
The Official Languages Administrative Assistant provides administrative support to the Official Languages Unit, the Official Languages Coordinator and the unit clients located across the Atlantic Region.

Key duties include:
• Service to internal and external clients
• Coordination and processing of purchases and invoices
• Coordination of bilingual bonus allowance eligibility for employees
• Creation and completion of system reports
• Monitoring of generic email inboxes
• Compilation of various data and maintenance of tracking systems
• Administrative support to the unit activities and the unit Team Lead
• Control and maintain an inventory of detachment supplies
• Provide official language policy interpretation to clients
• Assist the unit Team Lead with special projects

Intent of the process

The immediate need is to staff one position on an indeterminate basis.

A pool of qualified candidates may be established to staff similar temporary, and/or permanent positions.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM. Information regarding the CM appointment will be sent to all applicable candidates who are within the area of selection and participated in the advertised process.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter "which clearly outlines how you meet each of the screening qualifications (i.e. education, essential experience and asset qualifications)"

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion Secondary School education or employer approved alternatives.

Degree equivalency

Experience interpreting directives and procedures.
Experience providing advice and guidance to clients related to directives and procedures.
Experience providing administrative support (including creating and maintaining files, preparing correspondence, monitoring general inbox, preparing reports etc.).
Experience in providing client service.
Experience in finance (expenditure management, invoice payment, account reconciliation, etc.).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSETS:
Experience working in Official Languages.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)
if no candidate meets this requirement, the position may be staffed on a non-imperative basis. Non-bilingual candidates are therefore encouraged to submit their applications.

This position requires proficiency in both official languages, English and French, at the above-noted level. If you do not meet the language requirements of this position and the appointment is being made on a non-imperative basis, you will be exempted by the Public Service Official Languages Exclusion Approval Order from meeting the official language proficiency requirements at the time of an appointment. By accepting an offer, you agree to undertake to attain the level of official language proficiency required for the position, through language training at public expense, within a period of two years. If you do not attain the level of language proficiency required by the end of the two-year period, you agree to be appointed or deployed on an indeterminate basis to a position for which you meet the essential qualifications that is of a similar level and salary as the bilingual position.

Information on language requirements

Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to multitask and manage priorities in order to meet deadlines.

Effective Interpersonal Skills
Dependability
Attention to detail
Initiative

Conditions of employment

Reliability Status security clearance - of the RCMP.

All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

Willing and able to work overtime
Willing and able to travel

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.