Planning and Coordination Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You must meet all essential qualifications to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.
In your response to the screening questions, please provide concrete examples and the following information:
1. Name of the department or organization where the experience was acquired;
2. Title of the position occupied and duration for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

Please note that point form, “copy and paste” from your resume and comments such as “refer to my attached resume” will NOT be accepted. Failure to provide this information in the requested format WILL result in your application being rejected.

*NOTE: Please note your application and your answers to the screening questionnaire may be used to assess your ability to communicate effectively in writing.

Duties

The Planning and Coordination Assistant supports the Atlantic Forestry Centre Managers and Researchers with various internal services which includes but are not limited to:
- Providing, initiating and coordinating general administrative services pertaining to procurement, travel, and the on-boarding of new employees
- obtaining and exchanging information with administrative and other colleagues within and outside the CFS.
- Developing, maintaining databases, spreadsheets and consolidating information

The ideal candidate will :
- Have strong client service skills;
- Welcome challenges and work well under pressure;
- Possess good planning, organizing and interpersonal skills; and
- Work well independently and as part of a team.

Intent of the process

The intent of this process is to staff one (1) determinate position located in Fredericton, New Brunswick.

A pool of fully or partially qualified candidates may be established through this process to staff identical or similar positions within Natural Resources Canada with various tenures (determinate period or indeterminate), various language requirements, various security requirements, various conditions of employment and for various locations.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

A secondary school diploma or employer-approved alternatives (see Note 1).

1. The employer-approved alternatives to a secondary school diploma are:
 A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
 An acceptable combination of education, training and/or experience

Degree equivalency

Experience:

EX1 Experience in general office administration.
EX2 Recent* experience in using automated office systems such as Microsoft Word, Excel, PowerPoint and Microsoft Outlook.
EX3 Experience managing the flow of correspondence (for example receiving, analyzing, processing and tracking correspondence, reports, electronic messages, or other documents).
EX4 Experience in inputting, retrieving, and maintaining data in a database environment.

* For the purposes of this selection process, recent is defined as having acquired the experience in the past 5 years

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications:

EX 1 Experience with human resource administrative processes.
EX 2 Experience in administrative support related to finance.
EX 3 Experience in making travel arrangements and processing travel expense claims.
EX 4 Experience with on-line processes, databases and tools such as SAP, GCDOCS, HRG/STS Travel, PeopleSoft, MyGCHR.

K1 Knowledge of the processes related to making travel arrangements and processing travel claims.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Abilities:

AB1 Ability to plan, organize and prioritize work in order to meet tight deadlines.
AB2 Ability to communicate effectively orally in English.
AB3 Ability to communicate effectively in writing in English.
AB4 Ability to organize meetings and the required logistics.

Personal Suitability:

PS1 Client service orientation
PS2 Initiative
PS3 Reliability
PS4 Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, indigenous peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

Conditions of employment

Reliability Status security clearance

CONDITIONS OF EMPLOYMENT

Based on operational requirements, this position requires:
- the employee to work in the office 2-3 days or more per week
- work overtime on short notice
- sit at a computer for extended periods of time
- Ability to lift packages up to 5 kg

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.