Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

ONLY APPLICATIONS SUBMITTED ON-LINE USING THE ''APPLY ON-LINE'' BUTTON ABOVE WILL BECONSIDERED.

Candidates must clearly demonstrate in the screening questions how they meet the education and experience criteria listed in the essential qualifications, and asset qualifications (if applicable).
Please note that stating that the requirement has been met, and/or listing past or current responsibilities, does not represent adequate substantiation. Rather, you must provide concrete examples that clearly illustrate how you meet the requirement.
Curriculum Vitae may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached CV" will not be accepted and may result in your application being rejected. Failure to provide this information in the requested format may result in your application being rejected.
Please pay careful attention to the screening and text questions in your application. Candidates will not be contacted for missing or incomplete information.

When completing the screening and text questions, remember that the assessment committee cannot make assumptions about your experience. It is insufficient to say that you have the required qualifications or to list your current or past duties. Rather, candidates must demonstrate how they meet the education and experience criteria listed in the job opportunity advertisement by providing clear and concrete examples. Clear and concrete examples are defined as illustrations in which you fully explain the actions, considerations and steps you completed in order to gain the experience you are describing. This detailed contextual information will be used by the assessment committee members reviewing your submission to assess whether you have sufficient experience in a relevant field to complete the tasks which will be assigned to you should you be considered further.

Duties

The position is responsible for assisting the regional director and coordinating the flow of information through the regional director’s office. Duties include managing the director’s schedule and inbox, organizing meetings and travel, tracking the flow of documents, preparing written correspondence, and flagging items for the attention of the director’s office.

Work environment

Overview of ECCC’s Enforcement Branch

Environment and Climate Change Canada employs Enforcement Officers who enforce federal legislation that deals with different risks to the environment. These laws cover, for example, spills to waterways, the use of toxic substances, as well as the import and export of substances that present a risk to the environment and/or human life or health. This position will work within the Prairie and Northern Region, which encompasses MB, SK, AB, NT, and NU. For more information on our work please see:

https://www.canada.ca/en/environment-climate-change/services/environmental-enforcement/notifications.html

Intent of the process

The intent of this process is to establish a pool of qualified candidates to staff an anticipated vacancy in Edmonton. This process will not be used to staff any other position in any other location.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

A secondary school diploma or an acceptable combination of education, training and / or experience.

Degree equivalency

Experience:

• Experience in providing *administrative support services to management.

* Administrative support may include:
a. Managing a schedule and/or e-mail on behalf of management, or
b. Arranging or processing travel, or
c. Organizing meetings, preparing meeting files, or minute taking, or
d. Maintaining a document filing system.

• Experience in financial processes or budget tracking.

• Experience in the use of MS Word, MS Excel, and MS Outlook.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications:

Post-secondary school diploma from a recognized post-secondary institution.

Degree equivalency

Experience as an executive assistant to senior management (i.e. director level or above).

Experience working for an enforcement organization, a natural resources or environmental enforcement organization.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:

• Client Focus

• Effective Interpersonal Skills

• Discretion

• Judgment

• Team player

Abilities:

• Ability to plan and organize work

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:

Increase the representation of designated employment equity groups.

Operational Requirements:

Occasionally work overtime after-hours, on weekend, and on holidays as required.

Occasionally travel in Canada as required.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Asset qualifications may be used in the screening process. Therefore candidates must clearly demonstrate in their application which of the asset criteria for education and experience they possess.

Depending on the number of applicants, the needs and/or Human Resources plans, volume management strategies such as random selection, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, may be used for the purpose of managing applications.

Several methods of assessment may be used to assess potential candidates (written exam, interview, reference check, Public Service Commission tests, etc.). Please note that any information provided through this selection process may be considered in the assessment of any of the essential or other qualifications, including the ability to communicate effectively in writing.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the selection process in the official language of their choice.

Candidate(s) will be required to provide proof of their education credentials, in the form of a diploma or official transcript (original documents only). Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.