Senior administrative services officer

Update: Please note that this inventory has been extended until July 27, 2023. Thank you.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

When submitting your application, you MUST ANSWER questions regarding the education and experience requirements (both essential and asset qualifications). You must CLEARLY DEMONSTRATE how you meet each of these requirements by answering the online questions. It is not sufficient to only state that the qualifications are met or to only provide a listing of current or past responsibilities. Rather you must clearly demonstrate WHEN (month-year to month-year), WHERE and HOW you acquired each qualification by giving CONCRETE EXAMPLES. Information provided in your answers related to your education and experience must be supported in your resume. Failure to provide the above information in the format required WILL result in your application being rejected from the process. The information you provide in the questionnaire must be true.

Work environment

Elections Canada offers a hybrid work model which permits telework based on operational requirements. At Elections Canada, employees are expected to work onsite at least 2 days per week (or a minimum of 40% of their working schedule), which include one fixed day onsite. Work arrangements outside of this model may be considered on an exceptional basis.

Intent of the process

The immediate intention of this process is to staff specific periode and casual positions.

A pool of fully or partially qualified candidates may be established to staff similar positions at Elections Canada with varying tenures (such as indeterminate, specified period and casual) and various linguistic profiles (English or French essential, BBB/BBB, CBC/CBC or CCC/CCC).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
• Significant* experience in providing administrative services in a client service environment.
• Experience in providing guidance and recommendations to managers on administrative matters.
• Experience in researching and analyzing projects or initiatives or with financial and non-financial data.


DEFINITIONS:
*Significant experience will be assessed in terms of the depth and breadth of activities, the complexity and diversity of work handled as well as the level of autonomy demonstrated.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French Essential
Bilingual - Imperative (BBB/BBB, CBC/CBC or CCC/CCC)

Information on language requirements

ABILITIES
• Ability to plan and organize work under tight deadlines.
• Ability to analyze issues and provided recommendations.
• Ability to communicate effectively verbally.
• Ability to communicate effectively in writing.

PERSONAL SUITABILITIES
• Client-Service Orientation.
• Working effectively with others.
• Judgement / Reasoning.
• Attention to detail.

The following may be applied / assessed at a later date (may be needed for the job)

ASSETS/EXPERIENCE
• Significant* experience in using Excel or similar software for preparing documents and manipulating data to produce reports.
• Experience using applications such as Freebalance or similar Enterprise Resource Planning (ERP) Solutions.
• Experience in managing projects or programs.
• Experience in developing or delivering training sessions.
• Experience working in the field of procurement and contracting.
• Experience in supervising employees.
• Experience in writing briefing notes, reports or presentations for senior management.

DEFINITION: *Significant experience will be assessed in terms of the depth and breadth of activities, the complexity and diversity of work handled as well as the level of autonomy demonstrated.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

ORGANIZATIONAL NEED
Elections Canada is committed to establishing and maintaining a representative workforce. Qualified candidates who self-identify as members of the Equity-seeking groups (a group of persons who are disadvantaged on the basis of one or more prohibited grounds of discrimination within the meaning of the Canadian Human Rights Act) may be selected for appointment to fill an organizational need.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A test may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates may be required to meet the asset qualifications, depending on the requirements of the specific position being staffed.

You must provide proof of your education credentials.

Please ensure that your Personal Record Identifier (PRI) is included in your application, if you have one.

Persons are entitled to participate in the selection process in the official language of their choice.

The answers provided to the screening questions will be the main source of information. Failure to provide complete answers may result in job applications being screened out from further consideration in this process. Should you indicate in your response "please refer to resume" we may be unable to assess you against the position’s essential qualifications which could result in a failure. Lack of examples and details will result in your application being rejected. Applicants will not be contacted to clarify incomplete or missing information.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.