We are looking for administrative professionals to join our Arctic Team!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

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These position are located in locations in Nunavut and Northwest Territories. Please only apply if you are located in Nunavut and Northwest Territories or plan on relocating to Nunavut or Northwest Territories
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**IMPORTANT FINANCIAL INFORMATION:

• Successful candidates may be eligible for the reimbursement of relocation costs.
• Isolated Post Allowances (Northern Allowance) range from $16,808 to $52,017 which is based on if the employee has dependents or is occupying staff housing.
• Vacation Travel Assistance MAY be provided twice a year for each eligible member of the household.

Please note that rates and conditions above are subject to change. Please see the Isolated Posts and Government Housing Directive for more information or to view the rates for other locations at http://www.njc-cnm.gc.ca/directive/ipgh-pile/index-eng.php.

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HERE’S HOW THE ASSESSMENT PROCESS WILL GO:

STEP 1- INTRODUCE YOURSELF

Tell us about yourself! We want to know why you would be the ideal candidate for this position and what you would bring to this role. You can do this by clicking “Apply Online", or you can email a copy of your application to In your cover letter and resume, be sure to highlight the experience you have that is applicable to these roles.

The online application is very simple (yes/no questions) and should only take you 10-15 minutes!

STEP 2 – SCREENING THE APPLICATIONS

Your resume will be reviewed to determine if you have the following education and experience. If you do, you may be sent a questionnaire or a phone call concerning the education and experience in the poster below.

STEP 3 - INTERVIEWS & FURTHER ASSESSMENT

Based on your resume and the answers you provide in STEP 2 above, you may be invited to an interview and other assessments. During the interview we will be looking for you to demonstrate your abilities and skills further.

Duties

Here are a few examples of duties that you could be required to perform in an administrative position with DFO/CCG:
• Be the first point of contact for telephone calls, email messages, or in person enquiries;
• Receive, register, compile and distribute documents, and correspondence;
• Maintain files, records, databases, control/tracking and other reference systems;
• Input data to and maintain departmental systems for financial, human resources, and administrative information;
• Make arrangements and ensure follow-up for logistical services (travel and meetings);
• Provide general office support services such as word processing, maintaining the office and filing systems, and ordering office supplies;
• Create contracts and purchase orders for the purchase of goods and services;
• Extract, reconcile, interpret and compile financial information for use by management.
• Researching and analyzing information

Work environment

What We Do:

You have the skills, we have a job for you!

The DFO and CCG Arctic Regions were created to give greater voice to the Inuit, First Nations and Métis peoples, as well as residents of the North, in DFO-CCG policy and decision-making in the Arctic. Come be a part of an exciting and dedicated organization that:

- Focuses on sustainably managed Arctic aquatic and marine ecosystems and fisheries with and for the benefit of Inuit, First Nations and Métis and northerners.

-Plays an essential role in advancing reconciliation and calling attention to growing Arctic economic opportunities.

-Contributes to the development of marine infrastructure, marine stewardship and protection of critical ecosystems.

- Focuses on working with Inuit, First Nation and Métis governments and organizations, provinces and territories, industry and other partners to advance program and services priorities in the Arctic

- Supports marine safety and security in the Arctic

We are proud to celebrate our diversity and our commitment to values and ethics – we recognize our employees for a variety of achievements, including Excellence in Values and Innovation and we have been recognized as one of Canada’s Top Employers for Young People every year since 2017.

Intent of the process

The intent of this process is to create a pool of candidates to staff similar term and/or permanent (indeterminate) positions at Fisheries and Oceans Canada (DFO) and Canadian Coast Guard (CCG).

Tenures, position location and/or security clearance may vary according to the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

CR-04:
• Successful completion of two years of secondary school or employer-approved alternatives*

AS-01:
• Secondary school diploma or acceptable* combination of education, training and/or experience.

*Note: The employer-approved alternatives to a secondary school diploma are:

A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or an acceptable combination of education, training and/or experience.

Equivalent experience: If you have on-the-job learning or other non-conventional training that you believe is equivalent to the secondary school diploma requirement, put it forward for consideration. The manager may accept a combination of education, training and/or experience in a related field as an alternative to the minimum secondary school diploma stated above.

Degree equivalency

• Experience living or working in the Canadian Arctic.
• Experience using email and word processing software.
• Experience providing administrative support.**

** While not exhaustive, the provision of administrative support services could include:
- electronic calendar management for others
- processing of travel requests
- Financial processing (invoice, purchase orders, etc.)
- Processing of correspondence
- File management
- data verification/entry
- logistical organization of conferences or videoconferences
- preparation of contextual documents for meetings, etc.

The nature, scope and relevance of experience will determine whether or not this qualification is met.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

CR-04 & AS-01:
• Ability to communicate verbally.
• Ability to communicate in writing.
• Ability to manage workload and set priorities

AS-01:
• Ability to research and synthesize information

CR-04 & AS-01:
• Uphold Integrity and respect
• Collaborate with partners and stakeholders
• Achieve results
• Create Vision and strategy

AS-01 Only:
• Mobilize People
• Promote Innovation and Guide Change

The following may be applied / assessed at a later date (may be needed for the job)

Graduation with a degree or diploma from a recognized post-secondary institution relevant to the position to be filled such as office/business administration, secretarial, or other.

Experience coordinating travel arrangements and logistics

Experience in entering and extracting data into/from a database or computer system.

Experience providing financial support services in one (1) or more of the following:
• Reconciling financial transactions;
• Verifying and paying invoices;
• Extracting, reconciling, interpreting and compiling financial information for use by management;
• Preparing budgets and financial spreadsheets;
• Creating contracts and/or purchase orders.

Ability to communicate in a local Indigenous language

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance

Secret security clearance

• Isolated Post Medical (if required)
• Work overtime (if required)
• Travel on occasion (if required)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates located in Northwest Territories, if you are unable to submit an application online, it can either be mailed to:

Donna Patterson
Fisheries and Oceans Canada
301-5204 50 Ave
Yellowknife NT X1A 1E2

or emailed to

Candidates located in Nunavut, if you are unable to submit an application online, it can either be mailed to:

Rhonda Hickey
Fisheries and Oceans Canada
630 Mivvik St
P.O. Box 358 Iqaluit NU X0A 0H0

or emailed to

Your education and experience may also be provided by telephone. Simply indicate this as your preference in an email or when submitting your application here, and you will receive a telephone call by a board member.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Time sensitive correspondence may be transmitted via e-mail and it will be the candidate's responsibility to ensure they check their email regularly. Failure to respond to communications may result in elimination from this process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.