Various Administrative Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Why choose Indigenous Services Canada?

You will have the opportunity to work with partners to improve access to high quality services for First Nations, Inuit and Métis. You will play a role in supporting services and programs offered to Indigenous peoples.

Indigenous Services Canada in the Atlantic Region works with 34 First Nation and five Inuit communities as well as many other Indigenous organizations. Join a workplace committed to reconciliation with Indigenous peoples! The Department offers a rewarding, diverse and enriching work environment for employees. There are a wide range of resources and services available to employees including training, social and cultural activities, access to Elders and wellness and mental health supports.

We are seeking positive, innovative individuals who see the benefits of a strengthened relationship with Indigenous communities and wish to support them in realizing their visions.

📌Workplace
The positions to be filled are located in Amherst and Halifax. Successful candidates will be required to work at the work site in a hybrid work mode. A part-time telework agreement may be discussed and implemented at the time of hiring in accordance with the operational needs of the position to be filled.

Intent of the process

We are looking to staff various entry level positions however, we believe the duties these employees perform are more than routine administrative requirements. The employees in these positions perform critical functions and their contribution to team success is the backbone of organizational effectiveness.

This process will be used to fulfill positions such as General Administration clerk, Administrative assistant, Administrative support to the director or other similar positions. Roles may be related to planning, organizing and coordinating meetings or events, finance, information management, human resources, research and data entry,production of documents, etc.

This process is in support of current and future staffing needs within the Indigenous Services Canada Atlantic Regional Office. As positions become available, applicants who meet the qualifications will be contacted for consideration.

A pool of candidates will be established to staff similar or identical positions at Indigenous Services Canada (ISC) with various locations, tenure, linguistic profiles or security requirements.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English essential and/or Bilingual imperative BBB/BBB

Information on language requirements

📌Your resume will be used to assess the education and essential experience criteria. When you apply please make sure to provide a resume that includes :

✔ Education : Level of study completed, field of study, year of graduation and school where studies were completed.
✔ Experience: Position title, duration of employment, and where, when and how the experience was acquired (short list of tasks).
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EDUCATION
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience in providing administrative support services.

(Examples may include, but are not limited: providing information, assistance and advice over the phone, by email or in-person; scheduling and organizing meetings; preparing, recording or distributing meeting agenda, minutes and background materials; purchasing and maintaining an inventory of office furniture, supplies or equipment; working in a mailroom; working in a records area; maintaining files; making travel arrangements; processing travel claims; and paying invoices. These experiences may have been gained on the job, through school work or volunteer work.)

ABILITIES/COMPETENCIES

CR-04 and AS-01
Ability to communicate effectively orally and in writing.
Ability to provide quality client service.
Ability to organize and prioritize workload to meet deadlines.
Ability to use word processing, spreadsheet and presentation software such as Microsoft Word, Excel and PowerPoint.

AS-01
Ability to identify problems and to provide advice or recommendations to management (this includes a supervisor or someone in a job that you report to).

PERSONAL SUITABILITY
Demonstrating Integrity and Respect.
Thinking Things Through.
Working Effectively with Others.
Showing Initiative and Being Action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

ASSETS - EXPERIENCE
Experience working with First Nations, Inuit, and/or Métis, external stakeholders and/or employment equity groups.
Experience using SAP financial system.
Experience with travel arrangements and/or using HRG Travel System.
Experience in coordination and/or administration of financial procedures (could include: monthly variance reporting, spreadsheets, invoice reconciliation and/or initiating purchasing).
Experience providing administrative support services to senior management.
Experience using an electronic tasking and tracking system.

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

OPERATIONAL REQUIREMENTS*
Willingness and ability to travel, including travel to remote locations.
Willingness and ability to work overtime occasionally as required.
Possession of a valid class 5 driver’s license or the personal mobility normally associated with a class 5 driver’s license may be required.

*May vary depending on the requirement of the position.

Conditions of employment

Reliability and security*: Reliability Clearance or Secret

*May vary depending on the requirement of the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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📌 Information and Tips

Your resume will be used to assess the education and essential experience criteria. Please make sure to follow the instructions provided in the poster before submitting your application.

Contact information for 2 references and your proof of education will have to be provided at a later time during the process.

ISC is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Depending on the number of applicants, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores may be used for the purpose of managing applications/candidates.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.