Executive Assistant / Coordinator, Project Services - ANTICIPATORY

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Candidates must submit their application using the "Apply online" function. Only applications submitted via this portal will be considered.

This advertisement is to create a pool of qualified candidates to occupy AS-02 or AS-03 positions, depending on the level that you are deemed qualified at the end of the assessment process. The positions will be either located with the BC and Yukon Regional Office of the Trade Commissioner Service, the Alberta and Northwest Territories Regional Office of the Trade Commissioner Service or the Manitoba and Saskatchewan Regional Office of the Trade Commissioner Service. You will be asked when filling the application where you wish to work (Vancouver, Calgary or Winnipeg). The selected candidate(s) will be required to work in-person, as there will be no teleworking arrangement available.

Work environment

Our organization offers a healthy, inclusive and diverse workplace where respect, teamwork, and collaboration are part of our culture, and where innovation is valued.

Global Affairs Canada (GAC) is committed to promoting and supporting values such as equitable treatment, accommodation and an environment free from harassment and discrimination as well as encouraging and supporting employees to work at their full potential.

Intent of the process

The intention of this process is to establish a pool of qualified candidates that could be used to staff future vacant positions within Global Affairs Canada regional offices, with various tenures, language requirements and/or security requirements.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION FOR AS-02 POSITIONS:
• ED1: A secondary school diploma or an acceptable combination of education, training and/or experience.

EDUCATION FOR AS-03 POSITIONS:
• ED2: A secondary school diploma and successful completion of a two-year program of study from a recognized post-secondary institution (College, CÉGEP).

Degree equivalency

EXPERIENCE FOR AS-02 AND AS-03 POSITIONS:
• E1: Experience providing general financial, human resources and administrative support services.
• E2: Experience drafting, processing and tracking correspondence.

EXPERIENCE FOR AS-03 POSITIONS:
• E3: Experience planning and managing office finances, monitoring budgets, financial reporting, expenditure forecasting and preparing analyses to management.
• E4: Experience developing and maintaining relationships with internal and external stakeholders.
• E5: Experience producing reports, dashboards, statistics or charts, which includes synthesizing, reviewing and validating data.
• E6: Experience managing projects.
• E7: Experience contracting processes in the public or private sector.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION FOR AS-02 AND AS-03 POSITIONS (asset qualification):
• A1: A degree from a recognized post-secondary institution with specialization in management, administration, human resources or other related field.

Degree equivalency

EXPERIENCE FOR AS-02 AND AS-03 POSITIONS (asset qualification):
• A2: Experience with information management or client relationship management systems, or financial management systems (example: SAP).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE FOR AS-02 AND AS-03 POSITIONS:
• K1: Knowledge of Microsoft Office software including Excel, Word, PowerPoint and Outlook.

ABILITIES FOR AS-02 AND AS-03 POSITIONS:
• C1: Ability to conduct research, compile data, and prepare documentation for consideration and presentation to others.
• C2: Ability to plan and make arrangements for events such as meetings and conferences.
• C3: Ability to plan, organize and establish priorities in order to handle several projects simultaneously,
• C4: Ability to communicate effectively orally.
• C5: Ability to communicate effectively in writing.

PERSONAL SUITABILITIES FOR AS-02 AND AS-03 POSITIONS:
• PS1: Reliability
• PS2: Working effectively with others
• PS3: Demonstrating integrity and respect
• PS4: Focus on quality and details
• PS5: Adaptability and flexibility
• PS6: Client service orientation
• PS7: Initiative
• PS8: Judgement

The following may be applied / assessed at a later date (may be needed for the job)

KNOWLEDGE FOR AS-02 AND AS-03 POSITIONS (asset qualification):
• A3: Knowledge of various government regulations, policies or procedures related to office administration in the federal public service, e.g., financial management, procurement, travel and hospitality.

OPERATIONAL REQUIREMENTS:
• Willing and able to work overtime on occasion, generally with advance notice.
• Willing to work in an office in Vancouver, Calgary or Winnipeg.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

If you do not respond to our communications, we will interpret this as your withdrawal from the process.

Your resume may be used to validate information but will not be considered as the primary source. Your application should not redirect to information provided in your resume.

A qualified candidate may be offered the position even though he/she does not meet any or all of the asset qualifications. However, answering to the asset criteria questions is recommended as they may be invoked at any point of the staffing process by the hiring manager, including for being a deciding factor in choosing the right fit candidate.

Please note that the "Ability to communicate effectively in writing" could be assessed using the application (including screening questions).

Candidates must clearly demonstrate in the experience questionnaire how they meet the education and experience factors listed as essential and asset qualifications. Note that it is not sufficient to only state that the qualifications are met. Candidates must explain when and how they gained the required experience. Failure to clearly demonstrate in the experience questionnaire how you meet the above mentioned criteria may result in the rejection of your application. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Candidates will not be solicited for incomplete or possible missing information.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.