VARIOUS ADMINISTRATIVE SUPPORT POSITIONS - INVENTORY

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

You must submit a complete application, consisting of answers to screening questions. These questions will be used as the primary tool in the screening process and your résumé will only be used to validate the information you provided. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties.

Use the Screening Questionnaire wisely, by demonstrating how you meet the Education and Experience Criteria listed under “Essential Qualifications” and “Asset Qualifications” (other qualifications).

In your response to the screening questions, please provide concrete examples and the following MANDATORY information:

1. Name of the employer where the experience was acquired.
2. Title of the position occupied and duration for which you exercised the functions.
3. Specific details of tasks, projects, or accomplishments demonstrating how you acquired the experience.
4. If you have less work experience, you could include volunteer work and/or summer work experience that demonstrate relevant information.

Please note that point form, “copy and paste" from your resume and comments such as “refer to my attached resume” will NOT be accepted. Failure to provide this information in the requested format WILL result in your application being rejected. We will not contact you to obtain further information.

Duties

- Delivery of administrative support services in one or more of the following fields: finance, human resources, office management, information management, executive services, procurement, contracting, research support or program/project management.
- Applies and explains administrative policies, procedures and directives related to one or more fields and verifies that these directives are adhered to.
- Manipulates and inputs data and generates documents, reports, correspondence, records, etc.
- Develops filing systems based on predetermined parameters; updates and maintains files.
- Performs administrative duties such as composing correspondence, developing and maintaining B/F and tracking systems, maintaining agendas, making travel arrangements, reception, preparing routine responses to enquiries, bringing urgent issues to the attention of management, distributing mail, ordering and maintaining inventory of supplies and coordinating logistical activities.

Work environment

EVERYONE IS WELCOME: Transport Canada (TC) is committed to building an inclusive workforce with a diversity of experiences, perspectives, and backgrounds that represent Canada.

If you would like to work in a dynamic team, are forward thinking and action oriented, enthusiastic about creating a more diverse, equitable and inclusive workplace where everyone feels a sense of belonging, then TC is the place for you!

Intent of the process

The intent of this process is to establish a pool of qualified candidates for future needs.

When you submit an application for this selection process, you are not applying for any specific position, but to an inventory in anticipation of future vacancies. As positions become available, the applicants meeting the initial screening requirements identified by the hiring manager may be contacted and referred for consideration. Please ensure that your information is updated and remains current in your PSRS Applicant Account.

Your application in this inventory will be active for 3 months. A notice that your application is about to expire will be posted to the My jobs menu of your account 10 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

Successful completion of secondary school or an acceptable combination* of education, training and/or experience.
*"Acceptable combination” is defined as: Successful completion of 2 years of secondary school and a
minimum of 2 years of office administration experience obtained through the private or public sector, community work, volunteer work, self-employment or other.

Degree equivalency

Experience in providing general administrative support services.**

** Administrative support services refers to activities that support the day to day operations of an
organization; these generally include (but are not limited to) scheduling, managing and distributing
information within the office, entering/tracking information in databases, answering phones, booking
travel, managing meeting logistics, electronic information management, scanning documents,
tracking budget expenses, minutes, etc.

Experience in providing client service.

Experience in the administration and maintenance of information in an electronic processing system.

Experience working with the following applications: spreadsheets (Excel), word processing (Word), and e-mails (Outlook).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Diploma/ Degree from a recognized post-secondary institution.

Degree equivalency

Experience in providing administrative support services in Finance or Accounting.

Experience in managing logistics for meetings/teleconferences, videoconferences or other events.

Experience working in the aviation industry.

Experience in performing administrative activities related to contracting or procurement.

Experience in processing invoices and payments.

Experience in navigating through various computerized systems, to review, research and extract information or respond to inquiries.

Experience in dealing with the public as a part of day to day job duties.

Experience in inputting, extracting, compiling and processing data using automated systems and software.

Experience analyzing information (e.g. policies and procedures) and providing interpretation to clients in person, by phone or in writing.

Experience using advanced Microsoft Excel feature such as formatting, formulas, data analysis (filtering, sorting, and analyzing data) and pivot tables.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative BBB/BBB

Information on language requirements

Competencies:
Demonstrating Integrity and Respect
Thinking Things Through
Working Effectively with Others
Showing initiative and being action-oriented
Dependability

Abilities:
Ability to plan, organize and prioritize work.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Ability to use Microsoft Word.
Ability to use Microsoft Excel.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Operational Requirements:
Ability and willingness to travel to local and national destinations, as required.
Ability and willingness to work overtime, as required.

Conditions of employment

Reliability Status security clearance - Various security clearances, depending on the position being staffed: Reliability, Secret

For some positions, possession of a valid Canadian driver’s license or mobility normally associated with a driver’s license.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Acknowledgment of receipt of applications will not be sent to applicants.

Random selection, top-down selection, invoking asset qualifications may be used in conjunction with other volume management strategies that can be applied at any stage in the staffing process.
All information obtained throughout the selection process from the time of application to close of process may be used to evaluate candidates.

Communications for this process will be sent via email and it is your responsibility to provide accurate and updated contact information in case of changes. Failure to respond to communications may result in elimination from this process.

Original proof of education will need to be provided as part of this process. Candidates with foreign educational credentials will be required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at www.cicic.ca for more information.

Candidates are entitled to participate in this process in the official language of their choice.

Successful candidates must meet and maintain the conditions of employment throughout their employment.

Job applications must be submitted through this Government of Canada Jobs website; only applications received online will be accepted.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Apply online